Dance Competition Planner Printable, Choreography Organizer, Formation Charts, Studio Teacher Binder PDF

Get through competition season without the late-night costume and music scramble.

A 73-page printable planner built from the ground up for competition dance teachers and choreographers. 10 routine planning sheets with formation diagrams, 20 weekly rehearsal planners, costume design and ordering trackers for every routine, dancer rosters by age division, competition day planners, a dancer conflict matrix, and 12 monthly calendars. One binder runs your entire competition season.

You are managing 10 routines across four age divisions, tracking music edits, coordinating costume orders with three vendors, planning 20 weeks of rehearsals, and keeping 40 parents informed about competition schedules. Right now that system is a stack of notebooks, a group text thread, and a mental checklist that gets heavier every competition weekend. This planner replaces all of it.

Every routine planning sheet includes a formation diagram grid, dancer list, music details, choreography notes, and difficulty elements on one page. No more flipping between notebooks to remember which dancers are in which routine or what formation changes you planned.

WHAT'S INCLUDED (73 Pages)

- Cover page with studio name, choreographer, and season/year fields
- How to Use guide with table of contents and 5-step quick start
- Studio info sheet with address, contacts, competition memberships, rehearsal schedule, and emergency info
- Competition schedule overview with 12 event slots, entry deadlines, fees, and season budget summary
- 10 routine planning sheets — each with routine name, style, category, division, music details, 16 dancer slots, formation diagram grid, choreography notes, and difficulty element checklist
- Music edit tracker with 15 rows for song titles, edit notes, versions, and editor contacts
- 10 costume design and ordering sheets — each with costume details, timeline, 15-dancer sizing table, payment tracking, and alterations notes
- 4 dancer rosters by division (Mini 5-8, Junior 9-11, Teen 12-14, Senior 15-19) with 15 slots each including routines assigned and parent contacts
- 20 weekly rehearsal planners — 6 days per week with routine focus, sections to clean, run-through count, and notes per day
- 12 undated monthly calendars with competition and costume deadline fields — works any year, never expires
- 4 competition day planners with event details, performance order table (8 routine slots), warm-up schedule, quick-change plans, results, and packing checklist
- 3 formation diagram template pages (6 grids total) for mapping dancer positions
- Dancer conflict matrix — 20 dancers x 10 routines with routine key for overlap detection
- Prop and set piece inventory with 15 item slots
- Parent communication log with 22 rows and method codes
- Season goals and year-end reflection page

HOW IT WORKS

1. Download and print the PDF that matches your paper size (US Letter or A4)
2. Hole-punch and place in a 3-ring binder at your studio
3. Fill in the competition schedule and dancer rosters at the start of the season
4. Plan each routine on its own sheet — music, dancers, formations, and choreography in one place
5. Use the weekly rehearsal planners to track run-throughs and corrections throughout the season

WHO IT'S FOR

- Competition dance teachers managing multiple routines across age divisions
- Choreographers tracking music edits, formations, and costume timelines
- Studio owners running competitive dance teams at regional and national events
- Dance teachers who need one organized binder instead of scattered notebooks and group texts

WHAT MAKES THIS DIFFERENT

This is the only competition-focused dance planner on Etsy. Generic dance planners cover weekly class scheduling, not the choreography-to-stage pipeline. This planner tracks the specific workflow competition teachers deal with: routine planning with formation diagrams, music editing timelines, costume ordering across vendors, dancer conflict detection, and competition day logistics. The dancer conflict matrix alone saves hours of scheduling headaches. Undated design means it works for any season — buy once, reprint as needed.

GUARANTEE

Not what you expected? Message us within 30 days for a full refund. No questions asked.

WHAT YOU'LL RECEIVE

After purchase, you can download a ZIP file containing:
- Dance-Choreography-Planner-USLetter.pdf (full color)
- Dance-Choreography-Planner-A4.pdf (full color)
- Dance-Choreography-Planner-LowInk-USLetter.pdf (printer-friendly)
- Dance-Choreography-Planner-LowInk-A4.pdf (printer-friendly)

Both US Letter (8.5 x 11") and A4 page sizes included. Full color and low-ink printer-friendly versions included. The low-ink version uses minimal ink while keeping all structure and readability.

This is a digital download — nothing is shipped. Files are available immediately after purchase. Print unlimited copies for personal use at your studio.

Also works digitally with GoodNotes, Notability, or any PDF annotation app on your iPad.

Unfold Factory Studio. For personal use only. Not for redistribution or commercial use.