DoorDash Tax Tracker Spreadsheet | Dasher Mileage Log | Deadhead Miles, Peak Pay, Tips, Fast Pay Fees | Excel Google Sheets

A DoorDash tax tracker built around the one thing the Dasher app does not do for you: log every
business mile. The app records the active-delivery leg. This gives you separate fields for:
• Miles to your first pickup
• On-delivery miles
• Miles driven between orders, also called deadhead miles
• Miles driven home

Those four fields calculate total business miles and the 2026 mileage deduction automatically. In
the included sample data, 40.5% of the business miles sit outside the active-delivery leg.

It also breaks down what DoorDash actually pays you. Base pay, Peak Pay, and tips are separate
columns on every dash, so you can see what tips really contribute. Every Fast Pay cash-out fee is
logged too, so the hourly rate you see is the one you actually took home. These are real fields and
formulas in the included Excel and Google Sheets-ready workbook, not marketing mockups.

What you get:
• 1 Excel workbook (.xlsx) with 8 tabs: Instructions, Dashboard, Income Log, Mileage Log,
Expenses, Quarterly Tax Center, AI Assistant, and Settings
• Four-part mileage log for first-pickup, on-delivery, between-order, and home miles, with a
business-purpose column for your own records
• Income log for base pay, Peak Pay, tips, the Fast Pay fee, deliveries, hours dashing, and a
Peak Pay window marker, with dollars per hour and dollars per delivery calculated for each dash
• Fast Pay fee tracking, including what your hourly rate would have been without the fees
• Monthly Top Dasher record for your acceptance and completion rates beside that month's earnings,
with your own targets set in Settings
• Dashboard with net earnings, total business miles, mileage deduction, true hourly pay, Fast Pay
fees paid, estimated tax set-aside, a base-versus-Peak-Pay-versus-tips breakdown, and charts
• Delivery-specific expense categories including hot bags and insulated bags, phone mount and
accessories, phone or data, drinks and snacks for orders, parking, tolls, car washes, and other
supplies
• AI Assistant tab with six copy-paste prompts that auto-fill with your own workbook numbers,
including a pay-mix review and a Fast Pay and Top Dasher trade-off prompt
• 2026 IRS business mileage rate stored in one Settings cell with its dated IRS newsroom source
• Four 2026 estimated-tax deadlines
• Adjustable tax set-aside percentage and quarterly estimates
• Real sample data on every log
• Protected formula cells; unprotect anytime with no password
• 1 visual quick-start guide in 300 DPI PNG and one-page PDF formats

How it works:

1. Download the zip and open the .xlsx in Excel, or import it into Google Sheets.
2. Clear the sample input cells and enter your own dashes, miles, and non-vehicle expenses.
3. Your totals, charts, pay mix, mileage deduction, taxable-profit estimate, deadlines, and
set-aside estimate update automatically.
4. When you want a second look at your records, copy a prompt from the AI Assistant tab into your
preferred chatbot.

Important mileage-method note: Use either the standard mileage deduction or actual car costs
such as gas, repairs, and depreciation, not both. This tracker's tax estimate uses income minus
Fast Pay fees minus non-vehicle expenses minus the mileage deduction, so it does not double-count
vehicle costs. Fast Pay fees are logged once, on the Income Log, so they are never counted twice.

About the Top Dasher record: the acceptance and completion rates you log are a performance
record, not a tax figure, and they do not change your deduction. The targets in Settings are yours
to set. DoorDash sets its own program requirements and changes them, so check the Dasher app for
the current ones.

AI Assistant privacy: The prompts run only after you copy and paste them into a chatbot such as
ChatGPT, Claude, or Gemini. The spreadsheet does not connect to an AI service, and no workbook data
is sent to us. A chatbot account or its normal usage limits may apply. Each prompt asks for patterns,
questions, and records to review; it does not state a tax or financial conclusion.

Who it is for: DoorDash Dashers who want one self-serve place to track dashes, base pay, Peak
Pay, tips, Fast Pay fees, deadhead miles, expenses, and quarterly tax-planning figures.

Honest limits: This is a ready-made digital template delivered as an instant download. No
physical product ships. It is not customized or personalized. It does not connect to DoorDash, your
bank, or GPS; import dashes automatically; track mileage in the background; verify whether a mile or
expense qualifies; file taxes; calculate a personalized tax liability; or replace contemporaneous
mileage records and receipts. It does not include Red Card purchases, which are DoorDash's funds and
not your expense. It is not tax, legal, or financial advice. Tax rules and eligibility depend on your
situation; confirm filing decisions with current IRS instructions or a qualified tax professional.
DoorDash and Dasher are trademarks of DoorDash, Inc.; this independent product is not affiliated
with, endorsed by, or sponsored by DoorDash. Because it is a digital file, no refunds once
downloaded, per shop policy.