Construction Spreadsheet Bundle: Bid, Job Costing & Project Tracker

Bid the job, win it and manage it without rebuilding the numbers in separate systems. This construction spreadsheet bundle includes a complete bid and estimate workbook plus a project tracker for change orders, draws, punch lists and job costing in Excel or Google Sheets—one purchase, no monthly subscription.

Most contractors estimate in one file, win the job, and start over from scratch in another. This estimate bundle closes that gap: the bid system produces the proposal total, the project tracker takes that figure as the awarded contract value, and every change order, draw and retainage number works from it.

Nothing is formula-linked between the two files, on purpose. One number moves across by hand — because a broken external link is worse than typing a figure once.

SYSTEM 1 — CONSTRUCTION BID, ESTIMATE & JOB COSTING (10 WORKING TABS)
Price the work. A 255-item cost library across 17 CSI-style divisions with waste and productivity built in; takeoff in four modes with an L×W×H helper; an estimate builder that keeps overhead, profit, contingency and tax separate and shows markup vs margin side by side with a sensitivity table; a client-ready proposal; then job costing by division (budget vs committed vs actual, forecast final cost), a printable change order form, a draw schedule with retainage, and a dashboard with a budget-vs-actual chart, top five overruns and a bid log with your win rate.
Tabs: Start Here · Company Setup · Cost Library · Takeoff · Estimate Builder · Proposal · Job Costing · Change Orders · Draw Schedule · Dashboard

SYSTEM 2 — CONSTRUCTION PROJECT TRACKER (9 WORKING TABS)
Run the award. Subcontractors with contract, billed, paid, retainage and insurance-certificate alerts; material takeoff with waste defaults; a daily log of crew, hours, weather, delays, deliveries and inspections; a punch list that flags amber past your overdue threshold; change orders that revise the contract total everywhere; a draw schedule that follows the revised contract with retainage withheld automatically; and a dashboard covering billing and cash, field quality, next draws and the oldest open punch items.
Tabs: Start Here · Project Setup · Subcontractors · Material Takeoff · Daily Log · Punch List · Change Orders · Draw Schedule · Dashboard

THE HANDOFF
The same fictional job flows through both systems — a kitchen remodel priced in System 1, and the same job post-award in System 2 — so you can trace one project end to end before entering your own. A top-level START-HERE file tells you which system to open first and exactly how the handoff works.

HOW MUCH IT HOLDS
Both systems run one project per file — duplicate for each new job. The cost library holds hundreds of items; the tracker holds 60 change orders, 200 punch list items, 120 daily log days, 30 subcontractors, 250 takeoff lines and 20 draws.

WHAT YOU RECEIVE — ONE ZIP, TWO FOLDERS, 17 FILES
Folder 1 — Bid & Estimate System:
· ConstructionBidSystem.xlsx — the full system
· ConstructionBidSystem_SAMPLE.xlsx — a filled, fictional kitchen-remodel bid
· Setup Tutorial (MP4) — a silent walkthrough
· User Guide (PDF) · Google Sheets Instructions (PDF) · Licence and terms (PDF)
Folder 2 — Project Tracker Pack:
· Construction-Project-Companion.xlsx — the full system
· A filled sample workbook — the same job, post-award
· Setup Tutorial (MP4) · User Guide (PDF) · Google Sheets Instructions (PDF) · Licence and terms (PDF)
Plus START-HERE.txt at the top level.

COMPATIBILITY
Microsoft Excel 2016 or newer, including Microsoft 365, and Google Sheets via a 30-second import — an import instructions PDF is included in each folder. No macros in either workbook, so nothing to enable and no security warnings. Works on Mac and PC. Light blue cells are where you type; white and grey cells calculate; yellow cells are optional overrides.

PAIRS WITH
For the whole-business money view across every job — overhead, profit and loss, cash flow — the Contractor Spreadsheet with Job Costing, Profit & Loss and Cash Flow Dashboard in this shop adds the bookkeeping layer on top.

FAQ
Q: Do I need both systems to use either one?
A: No. Each is complete on its own. The bundle exists because most contractors end up wanting both — the second system starts from a number the first one produces.
Q: Will this work in Google Sheets?
A: Yes. Both workbooks are engineered without macros or add-ins and import into Sheets. A step-by-step PDF is included in each folder.
Q: Is this a subscription?
A: No. One-time purchase, instant download, and both systems are yours to keep and use offline.
Q: Can I use it for more than one job?
A: Yes — duplicate the files for each new job. One project per copy keeps the math clean and the files fast.
Q: Are the costs in the library real prices?
A: No, and the sheet says so on its face. They are placeholders that demonstrate the system — replace them with your own supplier and labor numbers before you bid anything.
Q: Is the example job real?
A: No. The kitchen remodel and every company, client and figure in the sample files are fictional, created to demonstrate the handoff.
Q: Can I edit the tabs, formulas and branding?
A: Yes — the sheets use blank-password protection; unprotect any tab and edit freely. The licence covers one business.

THE FINE PRINT
These are editable spreadsheet templates, not advice — nothing here is financial, tax, legal or accounting advice, and they do not replace your own figures or local requirements.
If a file won't open or a formula misbehaves, message me here on Etsy and I'll fix it or replace the file. I read and answer every message myself.
All numbers shown in the images are from a fictional sample business used for demonstration.
Designed and built by me with AI assistance, then tested against independently computed check-numbers before listing.
Microsoft, Excel and Microsoft 365 are trademarks of Microsoft Corporation. Google Sheets is a trademark of Google LLC. This product is an independent template and is not affiliated with, endorsed by, or sponsored by these companies.