• Title slide for the Event Planner Ledger — “Expense & Mileage Ledger” set over illustrated event planner objects on a desk. Expenses, mileage, and tax-ready reporting — with the categories you actually use.
  • A laptop open to the Dashboard of a event planner Expense & Mileage Ledger in Google Sheets, with the headline “Log it the moment it happens. The sheet sorts, totals, and keeps it tax-ready”. Google Form on your phone. Expense lands in your sheet.
  • Typographic slide, no screenshot: “Without a record, those deductions quietly slip away” — about the event planner costs that go unrecorded, and the deductions that go with them.
  • A balance scale weighing the two vehicle deduction methods — standard mileage against actual cost — worked out both ways for event planner driving. Standard mileage keeps your first-year options open; actual can lock in for the life of the vehicle. Choose with eyes open.
  • A phone held in one hand showing the expense entry form: date, merchant, amount, category, payment method. This is where a event planner expense gets logged, in the moment.
  • Photograph of someone logging an expense on their phone away from the desk, captioned with real event planner moments: At the venue, fronting the deposit. Paying the day-of crew. Right after the tasting wraps.
  • The expense form on a phone beside the Transactions tab it feeds: a event planner purchase submitted on the form appears as a new row in the Expense & Mileage Ledger, already sorted. Log an entry — your totals update automatically.
  • Photograph from behind the wheel: the mileage form is a second form on the same phone, for venue walk-throughs, vendor meetings, rental pickups, rehearsals, and event-day load-ins.
  • Full-width view of the Expense & Mileage Ledger Dashboard tab: spending by category, budget progress, recent expenses & miles, tax-deduction totals, insights — a event planner business, whole, on one tab.
  • The Expense & Mileage Ledger’s Budget tab, with a figure set against each event planner category — supplies & decor, rentals & equipment, and equipment & staging — and the Dashboard flagging overspend as it happens.
  • The Expense & Mileage Ledger Dashboard’s projection panel, reading this year’s event planner deduction forward from the pace so far. Your full-year deduction, projected from your pace.
  • The Mileage Log tab — date, purpose, start and end odometer, miles, and the deduction at the IRS standard rate, calculated per trip. A event planner driving record built to be accepted.
  • Two exported cards side by side — Tax Summary and Transactions — sent from the Expense & Mileage Ledger’s custom Ledger & Light menu. A event planner year, ready to hand over.
  • The sheet’s tabs fanned out — Dashboard, Setup, Budgets, Transactions, Mileage Log, Tax Summary, Customize Forms, Expense Form, Mileage Form — plus the phone form that feeds them. Everything a event planner ledger is made of, in one view.
  • The Customize Forms tab, where the dropdowns become yours: event planner trip purposes such as venue site visit, client meeting and vendor meeting, plus your own payment methods.
  • The same event planner Expense & Mileage Ledger Dashboard shown three times in Sahara, Caribbean, or Pearl — the color choice made once, during setup.
  • The Expense & Mileage Ledger’s Setup tab on a laptop, walking a event planner owner through first-time setup step by step. A setup guide, a workflow card, and an email walkthrough. Set it up once. Then log each expense in the moment — for good.
  • Phone and sheet together — however many people are logging, every event planner entry reaches one Expense & Mileage Ledger. Log it in the moment, from your phone — the sorting takes care of itself.
  • Two panels comparing where a event planner ledger starts against the wider Ledger & Light range. Data carries across — nothing is re-typed, nothing is lost.
  • Closing slide, captioned receipt photos attached, one central ledger, yours to keep. Every event planner expense lands with its receipt attached, in one ledger that stays in your own Drive.
  • Title slide for the Event Planner Ledger — “Expense & Mileage Ledger” set over illustrated event planner objects on a desk. Expenses, mileage, and tax-ready reporting — with the categories you actually use.
  • Product video
  • A laptop open to the Dashboard of a event planner Expense & Mileage Ledger in Google Sheets, with the headline “Log it the moment it happens. The sheet sorts, totals, and keeps it tax-ready”. Google Form on your phone. Expense lands in your sheet.
  • Typographic slide, no screenshot: “Without a record, those deductions quietly slip away” — about the event planner costs that go unrecorded, and the deductions that go with them.
  • A balance scale weighing the two vehicle deduction methods — standard mileage against actual cost — worked out both ways for event planner driving. Standard mileage keeps your first-year options open; actual can lock in for the life of the vehicle. Choose with eyes open.
  • A phone held in one hand showing the expense entry form: date, merchant, amount, category, payment method. This is where a event planner expense gets logged, in the moment.
  • Photograph of someone logging an expense on their phone away from the desk, captioned with real event planner moments: At the venue, fronting the deposit. Paying the day-of crew. Right after the tasting wraps.
  • The expense form on a phone beside the Transactions tab it feeds: a event planner purchase submitted on the form appears as a new row in the Expense & Mileage Ledger, already sorted. Log an entry — your totals update automatically.
  • Photograph from behind the wheel: the mileage form is a second form on the same phone, for venue walk-throughs, vendor meetings, rental pickups, rehearsals, and event-day load-ins.
  • Full-width view of the Expense & Mileage Ledger Dashboard tab: spending by category, budget progress, recent expenses & miles, tax-deduction totals, insights — a event planner business, whole, on one tab.
  • The Expense & Mileage Ledger’s Budget tab, with a figure set against each event planner category — supplies & decor, rentals & equipment, and equipment & staging — and the Dashboard flagging overspend as it happens.
  • The Expense & Mileage Ledger Dashboard’s projection panel, reading this year’s event planner deduction forward from the pace so far. Your full-year deduction, projected from your pace.
  • The Mileage Log tab — date, purpose, start and end odometer, miles, and the deduction at the IRS standard rate, calculated per trip. A event planner driving record built to be accepted.
  • Two exported cards side by side — Tax Summary and Transactions — sent from the Expense & Mileage Ledger’s custom Ledger & Light menu. A event planner year, ready to hand over.
  • The sheet’s tabs fanned out — Dashboard, Setup, Budgets, Transactions, Mileage Log, Tax Summary, Customize Forms, Expense Form, Mileage Form — plus the phone form that feeds them. Everything a event planner ledger is made of, in one view.
  • The Customize Forms tab, where the dropdowns become yours: event planner trip purposes such as venue site visit, client meeting and vendor meeting, plus your own payment methods.
  • The same event planner Expense & Mileage Ledger Dashboard shown three times in Sahara, Caribbean, or Pearl — the color choice made once, during setup.
  • The Expense & Mileage Ledger’s Setup tab on a laptop, walking a event planner owner through first-time setup step by step. A setup guide, a workflow card, and an email walkthrough. Set it up once. Then log each expense in the moment — for good.
  • Phone and sheet together — however many people are logging, every event planner entry reaches one Expense & Mileage Ledger. Log it in the moment, from your phone — the sorting takes care of itself.
  • Two panels comparing where a event planner ledger starts against the wider Ledger & Light range. Data carries across — nothing is re-typed, nothing is lost.
  • Closing slide, captioned receipt photos attached, one central ledger, yours to keep. Every event planner expense lands with its receipt attached, in one ledger that stays in your own Drive.
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Event Planner Expense & Mileage Ledger | Schedule C Tax Spreadsheet (Google Sheets)

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  • Digital file type(s): 1 PDF
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Title slide for the Event Planner Ledger — “Expense & Mileage Ledger” set over illustrated event planner objects on a desk. Expenses, mileage, and tax-ready reporting — with the categories you actually use.

Form to sheet: log it in-the-moment on a Google Form on your phone, and the entry lands organized in your Google Sheet. No app, no re-typing. That's how every Ledger & Light tool works.

Your business costs and your business miles, logged from your phone into one sheet.

Deposits go out months before the doors open. A venue holds its date, a rental company holds the tents and chairs, the day-of crew gets booked, the florals get ordered — and some of that money is yours to deduct while some of it comes back from the client.

Your Expense & Mileage Ledger keeps those costs and your business miles together in one sheet. Log an expense or a trip from your phone and it lands sorted and totaled on its own — and the miles you drive for venue walk-throughs, vendor meetings, rental pickups, rehearsals, and event-day load-ins become a running deduction at the IRS standard mileage rate.

✓ WHAT YOU GET:
• Your Expense & Mileage Ledger for Google Sheets — a private copy link arrives with your instant Etsy download
• A setup instruction PDF, delivered the moment you check out
• An Expense Form and a Mileage Form, both opening in any browser — no app to install
• A short email tips sequence after you finish setup

✓ KEY FEATURES:
• IRS Schedule C categories built for event planner work — no tax-code knowledge needed
• A Tax Summary tab, live Dashboard, and Budget that total and organize every cost on their own
• Tent, table, chair, and AV rentals sit on Line 20a rent or lease, your day-of coordinators and setup crew on Line 11 contract labor, decor and consumables on Line 22 supplies, and event insurance on Line 15 — the line is picked the moment you log, and a reimbursed cost nets itself back out so your deduction total reflects only what your business truly bore
• Mileage Log with the current IRS standard mileage rate applied on its own
• Mileage Form on your phone — odometer start, end, destination, and purpose in one submit
• Customize Forms tab to add your own trip purposes to the Mileage Form dropdown
• Costs and mileage in one sheet — a single Tax Summary tab covers both at year end

✓ HOW IT WORKS:
1. Check out and download your instruction PDF from Etsy right away
2. Open your Expense & Mileage Ledger from the link inside, then Make a Copy into your own Drive
3. Set up your sheet and Mileage Form, then log expenses and trips from your phone as you go

✓ PERFECT FOR:
• Wedding and event planners logging venue deposits, rentals, and day-of staff against every event
• Independent planners who front vendor costs for clients and want the reimbursed ones netted back out
• Corporate and gala planners capturing decor, AV, permits, and insurance in one place
• Planners who drive to venue walk-throughs, vendor meetings, rehearsals, and load-in days and want those miles logged

I designed this ledger myself — the category logic, the Schedule C mapping, the formulas, the dashboard, and the mobile forms are all my own work, shaped by how an event planner really spends and drives.

Your instruction PDF is available immediately after purchase — no waiting, no shipping.

These tools help you stay organized. I'm not a CPA and nothing here is tax advice — your accountant has the final word.

The spreadsheet system, formulas, and tax categories are my own original design; AI tools assisted with the decorative illustrations.

  • Item type
    Digital download
  • Digital file type(s)
    1 PDF
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Listed on 02 Aug, 2026
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