Property Management System Pro | Offline HTML Manager, Tenant, Lease Tracker

🏢 **Manage Properties, Units, Tenants, Leases, Rent, Maintenance, Vendors & Expenses From One Professional Dashboard**

**Property Management System Pro** is a premium offline HTML property management application designed for landlords, independent property managers, rental-property owners, and real estate investors who want to organize their entire property operation in one place.

Instead of managing properties through disconnected spreadsheets, notebooks, rent trackers, maintenance lists, calendars, and expense records, this system brings everything together into **one professional property management dashboard.**

**No monthly subscription. No cloud account required. No complicated software installation. Open the HTML file in a compatible modern browser and start managing your records.**

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## 🏢 MORE THAN A LANDLORD PLANNER

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This is not a basic rent tracker or printable property planner.

Property Management System Pro combines:

• Property Portfolio
• Individual Property Profiles
• Unit Management
• Tenant Records
• Lease Management
• Occupancy Tracking
• Vacancy Tracking
• Rent Schedule
• Rent Payment Records
• Tenant Balance Records
• Security Deposit Records
• Fees & Credits
• Move-In Management
• Move-Out Management
• Maintenance Requests
• Work Orders
• Repair History
• Preventive Maintenance
• Property Inspections
• Vendors & Contractors
• Service History
• Property Income
• Property Expenses
• Utility Records
• Property Tax Records
• Insurance Records
• Mortgage / Loan Records
• Property Cash Flow
• Turnover Management
• Calendar
• Tasks
• Reminders
• Documents
• Notes
• Reports
• Interactive Charts & Analytics
• Backup & Restore

**Properties + Tenants + Rent + Maintenance + Finances — organized inside one system.**

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## 📊 PROPERTY MANAGEMENT DASHBOARD

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Open the application and immediately see what is happening across your portfolio.

Dashboard information can include:

• Total Properties
• Total Units
• Occupied Units
• Vacant Units
• Occupancy Rate
• Rent Due This Month
• Rent Collected This Month
• Open Maintenance Requests
• Monthly Property Income
• Monthly Property Expenses
• Recorded Net Cash Flow
• Leases Expiring Soon
• Upcoming Move-Ins
• Upcoming Move-Outs
• Open Work Orders
• Insurance Renewals

Interactive charts automatically update using the records you enter.

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## 🏘 MULTI-PROPERTY MANAGEMENT

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Manage one property or an entire portfolio.

Property types can include:

• Single-Family
• Multi-Family
• Apartment Building
• Condo
• Townhouse
• Commercial
• Mixed-Use
• Other

For every property, track:

• Property Name
• Address
• Property Type
• Number of Units
• Purchase Date
• Purchase Price Entered by User
• Current Value Entered by User
• Year Built
• Square Footage
• Parking
• Property Status
• Notes

Switch between **ALL PROPERTIES** or filter the system to a specific property.

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## 🏠 INDIVIDUAL PROPERTY DASHBOARDS

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Each property can have its own operational overview.

See:

• Units
• Occupancy
• Current Tenants
• Scheduled Rent
• Collected Rent
• Income
• Expenses
• Recorded Cash Flow
• Maintenance
• Work Orders
• Inspections
• Vendors
• Insurance
• Property Taxes
• Loan Records
• Documents

Charts can visualize income, expenses, rent collection, and maintenance costs for that property.

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## 🚪 UNIT MANAGEMENT

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Create and organize individual rental units.

Track:

• Unit Number / Name
• Property
• Unit Type
• Bedrooms
• Bathrooms
• Square Footage
• Monthly Rent
• Deposit Amount
• Current Tenant
• Lease Start
• Lease End
• Last Inspection
• Status
• Notes

Statuses can include:

• Occupied
• Vacant
• Notice Given
• Maintenance
• Renovation
• Reserved
• Archived

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## 📊 OCCUPANCY & VACANCY TRACKING

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Quickly understand the status of your units.

See:

• Total Units
• Occupied Units
• Vacant Units
• Units Under Maintenance
• Recorded Occupancy Percentage
• Upcoming Vacancies

For vacant units, track:

• Vacancy Start Date
• Asking Rent Entered by User
• Turnover Tasks
• Estimated Ready Date
• Turnover Costs
• Days Vacant
• Status
• Notes

Charts provide a visual view of occupancy across your properties.

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## 👤 TENANT MANAGEMENT

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Create organized tenant profiles.

Track:

• Tenant Name
• Tenant ID / Reference
• Phone
• Email
• Property
• Unit
• Lease
• Move-In Date
• Move-Out Date
• Emergency Contact
• Status
• Notes

Each tenant profile can connect to:

• Lease Records
• Rent Records
• Payment History
• Recorded Balance
• Deposit Records
• Maintenance Requests
• Move-In Records
• Move-Out Records
• Communication Notes
• Documents

Historical tenants can remain archived for future reference.

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## 📄 LEASE MANAGEMENT

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Keep lease records organized without searching through separate spreadsheets.

Track:

• Lease ID
• Tenant
• Property
• Unit
• Lease Start Date
• Lease End Date
• Monthly Rent
• Deposit
• Payment Due Day
• Lease Status
• Renewal Status
• Notes

Statuses can include:

• Draft Record
• Active
• Expiring Soon
• Month-to-Month
• Ended
• Archived

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## ⏳ LEASE EXPIRATION CENTER

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Quickly see leases approaching their recorded end date.

Organize leases into:

**EXPIRING WITHIN 30 DAYS**

**EXPIRING WITHIN 60 DAYS**

**EXPIRING WITHIN 90 DAYS**

**MONTH-TO-MONTH**

**ENDED**

See:

• Tenant
• Property
• Unit
• Lease End Date
• Current Recorded Rent
• Renewal Status

A visual chart can show lease expirations by month.

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## 🔑 MOVE-IN MANAGEMENT

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Keep move-in records organized.

Track:

• Tenant
• Property
• Unit
• Move-In Date
• Lease Start
• Deposit Record
• Keys Record
• Move-In Inspection
• Utility Notes
• Documents
• Tasks
• Notes

Create your own move-in checklist and mark items as completed.

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## 🚚 MOVE-OUT MANAGEMENT

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Track the complete move-out process.

Record:

• Tenant
• Property
• Unit
• Notice Date
• Planned Move-Out
• Actual Move-Out
• Final Inspection
• Key Return
• Final Recorded Balance
• Deposit Record
• Turnover Tasks
• Notes

Keep move-out history connected to the tenant and unit.

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## 💰 SECURITY DEPOSIT ORGANIZER

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Keep deposit records separate and easy to find.

Track:

• Tenant
• Property
• Unit
• Deposit Amount
• Date Received
• Account / Storage Reference
• Refund Amount Entered by User
• Refund Date
• Deductions Entered by User
• Status
• Notes

Statuses can include:

• Held
• Partially Refunded
• Refunded
• Closed

The application records the information you enter and does not determine legal deposit requirements.

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## 💵 RENT SCHEDULE

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See scheduled rent across all properties from one place.

Track:

• Property
• Unit
• Tenant
• Due Date
• Scheduled Rent
• Amount Paid
• Remaining Recorded Balance
• Status

Statuses can include:

• Upcoming
• Due
• Partial
• Paid
• Past Due
• Adjusted

Navigate by month and preserve historical rent records.

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## 💳 RENT PAYMENT TRACKER

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Record rental payments manually.

Track:

• Payment ID
• Tenant
• Property
• Unit
• Lease
• Rent Period
• Payment Date
• Amount
• Payment Method
• Reference
• Notes

Payment methods can include:

• Cash
• Check
• Bank Transfer
• Card Record
• Online Payment Record
• Money Order
• Other

**This application records payments—it does not process or transfer money.**

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## 📊 TENANT BALANCE RECORDS

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Keep payment records easier to understand.

The system can calculate from stored information:

**Scheduled Rent + User-Entered Fees − Payments − Credits = Recorded Balance**

View:

• Scheduled Rent
• Payments
• Fees
• Credits
• Remaining Recorded Balance
• Payment History

All balances are calculated only from the information stored inside the application.

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## 🔧 MAINTENANCE REQUEST MANAGEMENT

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Keep maintenance issues from disappearing into texts, emails, or handwritten notes.

Track:

• Request ID
• Property
• Unit
• Tenant
• Date Reported
• Category
• Description
• Priority
• Assigned Vendor
• Scheduled Date
• Estimated Cost
• Actual Cost
• Completion Date
• Status
• Notes

Categories can include:

• Plumbing
• Electrical
• HVAC
• Appliance
• Locks / Doors
• Flooring
• Pest
• Roofing
• Water
• Heating
• Cooling
• General
• Other

Statuses can include:

• New
• Reviewing
• Scheduled
• In Progress
• Waiting
• Completed
• Cancelled

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## 🛠 WORK ORDER MANAGEMENT

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Turn maintenance records into organized work orders.

Track:

• Work Order ID
• Related Maintenance Request
• Property
• Unit
• Vendor
• Description
• Date Created
• Scheduled Date
• Priority
• Labor Cost
• Material Cost
• Total Cost
• Status
• Completion Date
• Notes

Work orders can be:

• Created
• Edited
• Updated
• Completed
• Printed
• Archived

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## 🔩 REPAIR HISTORY

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Maintain a historical repair record for each property and unit.

Track:

• Property
• Unit
• Repair
• Vendor
• Date
• Cost
• Related Work Order
• Warranty Reference
• Notes

Charts can display:

• Repair Costs Over Time
• Repairs by Category
• Repair Costs by Property

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## 🔄 PREVENTIVE MAINTENANCE

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Organize recurring property service records.

Examples:

• HVAC Service
• Filter Replacement
• Roof Inspection Record
• Gutter Service
• Boiler Service
• Pest Service
• Appliance Service
• Landscaping
• Custom Maintenance

Track:

• Property
• Unit / Area
• Frequency
• Last Completed
• Next Due
• Vendor
• Estimated Cost
• Status
• Notes

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## 🔍 PROPERTY INSPECTIONS

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Create organized inspection records.

Types can include:

• Move-In
• Move-Out
• Routine
• Annual
• Property Walkthrough
• Custom

Track:

• Property
• Unit
• Inspection Type
• Date
• Inspector Name Entered by User
• Areas Reviewed
• Observations
• Follow-Up Items
• Photo Reference
• Status
• Notes

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## 👷 VENDOR & CONTRACTOR DIRECTORY

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Keep trusted service providers organized.

Categories can include:

• Plumber
• Electrician
• HVAC
• Handyman
• Cleaning
• Roofing
• Pest Control
• Landscaping
• Locksmith
• Appliance Repair
• Painting
• Flooring
• General Contractor
• Other

Store:

• Company
• Contact Person
• Phone
• Email
• Address
• Category
• License Reference Entered by User
• Insurance Reference Entered by User
• Pricing Notes
• Rating Entered by User
• Notes

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## 📋 SERVICE HISTORY

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Track which vendors worked on which properties.

Record:

• Date
• Property
• Unit
• Vendor
• Service
• Work Order
• Cost
• Warranty Reference
• Next Service Date
• Notes

See vendor spending and service costs over time.

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## 💰 PROPERTY INCOME TRACKING

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Record property income categories such as:

• Rent
• Parking
• Storage
• Laundry
• Utility Reimbursement
• User-Entered Fees
• Other Income

Track:

• Date
• Property
• Unit
• Tenant
• Category
• Amount
• Payment Method
• Notes

View income by month, property, and category.

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## 💸 PROPERTY EXPENSE TRACKING

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Keep operating costs organized.

Expense categories can include:

• Maintenance
• Repairs
• Utilities
• Property Taxes
• Insurance
• Mortgage / Loan Records
• Cleaning
• Landscaping
• Pest Control
• Professional Services
• Supplies
• Management
• Capital Improvement Records
• Other

Track:

• Date
• Property
• Unit
• Category
• Vendor
• Description
• Amount
• Payment Method
• Related Work Order
• Notes

Search, filter, sort, edit, and export expense records.

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## 💡 UTILITY RECORDS

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Track manually entered utility expenses.

Categories can include:

• Electricity
• Gas
• Water
• Sewer
• Trash
• Internet
• Common Area Utility
• Other

Store:

• Provider
• Property
• Unit / Area
• Billing Period
• Amount
• Usage Entered by User
• Due Date
• Paid Date
• Status
• Notes

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## 🏛 PROPERTY TAX ORGANIZER

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Keep property-tax records together.

Track:

• Property
• Tax Authority
• Tax Year
• Amount
• Due Date
• Paid Date
• Status
• Reference
• Notes

This section is for record organization and does not provide tax advice or tax calculations.

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## 🛡 INSURANCE ORGANIZER

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Track property insurance records.

Store:

• Property
• Provider
• Policy Type
• Policy Number
• Effective Date
• Expiration Date
• Premium
• Deductible Entered by User
• Contact
• Document Reference
• Notes

Quickly identify policies approaching their entered expiration dates.

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## 🏦 MORTGAGE & LOAN RECORDS

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Keep financing information organized by property.

Track:

• Property
• Lender
• Loan Type
• Original Amount
• Current Balance Entered by User
• Interest Rate Entered by User
• Monthly Payment
• Due Date
• Loan Start Date
• Maturity Date
• Notes

This section is for record keeping and does not provide lending or refinancing advice.

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## 📈 PROPERTY CASH FLOW

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Use your recorded income and expenses to see:

**PROPERTY INCOME − PROPERTY EXPENSES = RECORDED NET CASH FLOW**

View cash flow by:

• Property
• Month
• Quarter
• Year
• Custom Date Range

Charts can display:

• Income vs Expenses
• Monthly Cash Flow
• Cash Flow by Property

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## 📊 PROPERTY PERFORMANCE

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Compare factual operational records across properties.

See:

• Scheduled Rent
• Collected Rent
• Recorded Income
• Recorded Expenses
• Recorded Cash Flow
• Occupancy
• Vacant Units
• Maintenance Costs
• Open Work Orders

No investment predictions or recommendations are generated.

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## 🔄 UNIT TURNOVER MANAGEMENT

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Manage the process between tenants.

Track stages such as:

• Notice Received
• Pre-Move-Out
• Move-Out Inspection
• Cleaning
• Repairs
• Painting
• Maintenance
• Ready
• New Tenant Scheduled
• Completed

Track:

• Property
• Unit
• Previous Tenant
• Start Date
• Ready Date
• Tasks
• Vendors
• Costs
• Notes

See turnover cost and recorded vacancy duration.

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## 📅 PROPERTY MANAGEMENT CALENDAR

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Keep important property dates together.

Calendar records can include:

• Rent Due
• Lease Expirations
• Move-Ins
• Move-Outs
• Maintenance
• Work Orders
• Inspections
• Vendor Visits
• Insurance Renewals
• Property Taxes
• Tasks
• Reminders

Filter by property, unit, category, and status.

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## ✅ TASK MANAGER

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Organize daily property-management responsibilities.

Categories can include:

• Leasing
• Rent
• Maintenance
• Vendor
• Inspection
• Finance
• Documents
• Turnover
• Administrative
• Custom

Track:

• Task
• Property
• Unit
• Tenant
• Due Date
• Priority
• Status
• Recurrence
• Notes

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## 🔔 REMINDER CENTER

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Create reminders for:

• Rent
• Lease Expiration
• Insurance
• Property Taxes
• Inspections
• Maintenance
• Vendor Visits
• Move-Ins
• Move-Outs
• Loan Records
• Custom Events

Because this is an offline browser-based application, notification behavior depends on browser support and whether the application is open.

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## 📁 DOCUMENT ORGANIZER

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Keep document references organized by:

• Property
• Unit
• Tenant
• Lease
• Insurance
• Tax
• Mortgage
• Inspection
• Maintenance
• Vendor
• Invoice
• Receipt
• Warranty
• Other

Track document name, date, expiration date, reference, tags, and notes.

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## 📝 NOTES CENTER

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Create searchable notes for:

• Properties
• Tenants
• Leases
• Maintenance
• Vendors
• Finances
• Inspections
• Turnovers
• General Management

Pin important notes and connect them to related records.

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## 🔎 GLOBAL SEARCH & ADVANCED FILTERS

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Search across:

• Properties
• Units
• Tenants
• Leases
• Rent Records
• Payments
• Maintenance
• Work Orders
• Repairs
• Inspections
• Vendors
• Income
• Expenses
• Utilities
• Insurance
• Taxes
• Loan Records
• Documents
• Tasks
• Reminders
• Notes

Filter records by:

• Property
• Unit
• Tenant
• Status
• Category
• Vendor
• Date

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## 📊 INTERACTIVE CHARTS & ANALYTICS

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Property Management System Pro goes far beyond static tables.

Charts can visualize:

• Occupied vs Vacant Units
• Rent Collection Over Time
• Scheduled vs Collected Rent
• Income by Property
• Expenses by Property
• Income vs Expenses
• Recorded Cash Flow
• Expense Categories
• Maintenance Status
• Maintenance Costs
• Lease Expirations
• Vendor Spending
• Turnover Costs

Charts automatically update using stored records.

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## 📄 PROFESSIONAL REPORT CENTER

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Create organized reports such as:

• Portfolio Summary
• Property Summary
• Unit List
• Occupancy Report
• Vacancy Report
• Tenant Directory
• Lease Report
• Lease Expiration Report
• Rent Schedule
• Rent Collection Report
• Tenant Balance Report
• Deposit Report
• Maintenance Report
• Work Order Report
• Repair History
• Preventive Maintenance Report
• Inspection Report
• Vendor Directory
• Vendor Spending Report
• Income Report
• Expense Report
• Utility Report
• Insurance Report
• Property Tax Report
• Loan Record Report
• Cash Flow Report
• Turnover Report

Reports can be printed or saved as PDF through your browser.

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## 💵 EDITABLE CURRENCY

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Choose your preferred currency.

Options can include:

• USD ($)
• EUR (€)
• GBP (£)
• CAD ($)
• AUD ($)
• Custom Currency

Currency settings apply across relevant rent, payment, income, expense, maintenance, and report sections.

No live currency conversion is provided.

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## 🎨 CUSTOMIZE YOUR SYSTEM

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Personalize your property-management workspace.

Includes:

☀️ **Light Mode**
🌙 **Dark Mode**
🎨 **Custom Theme**

Customize available interface elements such as:

• Primary Color
• Secondary Color
• Accent Color
• Sidebar
• Background
• Cards
• Buttons
• Text
• Borders
• Chart Colors

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## 💾 AUTOMATIC LOCAL SAVE

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Changes are automatically stored locally using compatible browser storage.

Your records can remain available after:

✓ Refreshing the page
✓ Closing the browser
✓ Restarting your computer
✓ Reopening the application

No traditional manual save process is required during normal use.

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## 🔐 BACKUP & RESTORE

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Keep control of your records with:

• Complete JSON Backup Export
• JSON Backup Import
• CSV Export Where Available
• Print / PDF Reports
• Backup Status
• Remove Demo Data
• Restore Demo Data
• Factory Reset

Regular JSON backups are strongly recommended.

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## 💻 OFFLINE HTML APP — NO MONTHLY SUBSCRIPTION

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Property Management System Pro runs locally through a compatible modern web browser.

✓ **Offline HTML Application**
✓ No monthly software subscription
✓ No recurring software fee
✓ No cloud account required
✓ No internet required for normal use
✓ No additional software installation required
✓ Purchase once and use locally

The application itself does not automatically upload your property records to a cloud account.

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## 📱 RESPONSIVE DESIGN

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Designed for:

• Desktop
• Laptop
• Tablet
• iPhone
• Android

For detailed property management, financial records, reports, and backups, desktop or laptop provides the best experience.

**Records do not automatically synchronize between devices or browsers.**

Use exported backup files when manually transferring records between devices.

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## ✨ DEMO DATA INCLUDED

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Explore the system immediately with realistic fictional property-management records.

Demo data can include:

• Properties
• Units
• Tenants
• Leases
• Rent Records
• Payments
• Vacancies
• Maintenance Requests
• Work Orders
• Vendors
• Income
• Expenses
• Utilities
• Insurance
• Taxes
• Loan Records
• Tasks
• Reminders
• Charts
• Reports

Demo records can be removed or restored.

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## ⭐ WHY PROPERTY MANAGEMENT SYSTEM PRO?

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Managing rental properties can quickly become fragmented.

Tenant information is in one spreadsheet.

Lease dates are somewhere else.

Rent payments are tracked manually.

Maintenance requests arrive through calls and messages.

Vendor information is stored in your phone.

Expenses are scattered across receipts.

Insurance and tax dates are easy to overlook.

**Property Management System Pro brings those operational records together.**

**Properties + Units + Occupancy**

**Tenants + Leases + Rent**

**Payments + Balances + Deposits**

**Maintenance + Work Orders + Vendors**

**Income + Expenses + Cash Flow**

**Calendar + Tasks + Documents + Reports**

Instead of managing multiple disconnected systems, you get **one centralized offline property management workspace.**

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## 📦 DIGITAL DOWNLOAD

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This is a **DIGITAL PRODUCT / HTML APPLICATION**.

**No physical item will be shipped.**

You will receive the digital files included with your purchase.

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## ⚠️ IMPORTANT DATA INFORMATION

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Information is stored locally using compatible browser storage.

Property Management System Pro does not automatically synchronize information between devices or browsers.

Clearing browser/site storage may remove locally stored records.

Browser storage capacity and behavior vary by browser and device.

Regular JSON backups are strongly recommended.

Users are responsible for securing their devices and exported backup files.

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## ⚠️ LEGAL & FINANCIAL DISCLAIMER

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Property Management System Pro is intended for property organization, rental administration, operational tracking, and personal business record keeping only.

It does not provide legal, tax, accounting, financial, insurance, investment, fair-housing, tenant-screening, lending, eviction, rent-control, security-deposit, lease, or other professional advice.

Lease terms, rent amounts, fees, deposits, notices, balances, inspection records, payments, expenses, taxes, insurance information, and other records are entered and controlled by the user.

Landlord-tenant laws and property-management requirements vary by jurisdiction.

Users are responsible for verifying applicable requirements with appropriate government authorities and qualified professionals.