Executive Assistant Resume Template, ATS Friendly, Admin PA CV (Word/Google Docs)

EXECUTIVE ASSISTANT ATS RESUME — two layouts, a keyword list and a Start Here guide

"Highly organised, detail-oriented professional with excellent communication skills" appears on almost every EA resume, which means it distinguishes none of them.

The job is judgement and volume, and both can be counted. Who you support and how senior. How many meetings a week. How many trips a year. How much you process. These files ask for those numbers in every prompt, because they are the only part of the page a recruiter cannot get from anyone else.

Instant download. Editable in Microsoft Word, Google Docs, Pages or LibreOffice. No design app, no subscription.

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WHAT YOU GET — 4 FILES

1. EXECUTIVE ASSISTANT (.docx) — one to two pages
Summary, core skills, a systems section of its own, experience, education and certifications. Bullet prompts ask for diary volume across time zones, trips a year including visas, the budget or company card you hold, and the one thing you own end to end.

2. ADMIN AND CAREER CHANGE (.docx) — one page
For admin assistants, receptionists, coordinators and people moving up. Systems near the top where they get screened, and prompts to lead with the coordination that was already in your old job — retail and hospitality included, because they are volume, judgement and difficult people.

3. START HERE GUIDE (.pdf)
Which file is yours. The five numbers to find before you open anything. A grouped EA keyword list. Weak and stronger bullets side by side on the same week. And two things specific to this job that most advice skips.

4. PLAIN TEXT VERSION (.txt)
For application portals that strip formatting or ask you to paste into a box.

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THE KEYWORD LIST

The diary — calendar management, complex diary management, inbox management, gatekeeping, scheduling across time zones, agenda preparation, action tracking, minute taking, board meeting preparation, board packs
Systems — Microsoft 365, Outlook, Teams, SharePoint, Google Workspace, Zoom, Slack, Concur, Expensify, Navan, Egencia, DocuSign, Asana, Trello, Monday.com, Notion, Salesforce, Workday, Coupa, Calendly, Cvent
Travel and events — travel coordination, international travel, itinerary planning, visa applications, group travel, offsite planning, event coordination, venue sourcing, delegate management
Money and admin — expense reports, expense reconciliation, invoice processing, purchase orders, budget tracking, vendor management, contract renewal, office management, facilities, onboarding
Credentials — CAP (Certified Administrative Professional), PACE, IAAP, Microsoft Office Specialist, notary public, minute-taking certificate, shorthand, languages with the level stated honestly

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THE TWO THINGS MOST EA RESUMES GET WRONG

Put the systems section in. Most EA resumes mention Outlook once, in a sentence, and stop. Postings search for Concur, Navan, Coupa, Workday and SharePoint by name, and a hiring manager scanning forty resumes uses that line as the first filter. It costs two lines.

Say what you were trusted with, not that you are trustworthy. Every applicant claims discretion. Very few say they hold the company card, sit in board meetings and take the minutes, know the salary bands, or are the person the CEO calls at seven in the morning.

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WHY IT PARSES

Four things are structural, and none are visible to the human reading your resume:

• Single column — two columns get read straight across, so your sentences interleave into nonsense
• Contact details in the body, not the page header — many systems never read the header at all
• Dates on a tab stop, not in a table — table cells get flattened into one unreadable string, and admin resumes are full of them
• Real bullet list formatting — a typed • is a symbol; a list is structure

No tables, no text boxes, no icons, no skill rating bars. Change every colour, font and word you like.

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WHO IT IS FOR

Executive assistants and PAs applying and hearing nothing. Admin assistants ready for the EA title. Receptionists and coordinators. People returning after a career break. Anyone moving industry — legal, medical, tech and finance all search for different systems, and the guide says which to swap.

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HONEST LIMITS — please read before buying

• No template can guarantee an interview. What this removes are the structural reasons a strong assistant gets filtered out before a human reads anything.
• You write the content. The prompts tell you exactly what to put where, but the numbers have to be yours.
• It is not a course and not interview coaching.
• It is not editable in Canva — these are ordinary Word files, which is precisely why they behave predictably.

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LICENCE

For your own job search. Reselling, sharing or redistributing the files is not allowed.

I never ask for account access. No password, no login, no app permissions. If anything in the files is wrong, message me through Etsy and I will fix it.

Because this is a digital download, it cannot be returned — but if it does not do what this page says, tell me and I will make it right.