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UK Garage Invoice & Job Card Pack, VAT Ready, Fillable PDF (A4)

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Highlights

  • Party decor for gatherings and celebrations
  • Digital download
  • Digital file type(s): 2 PDF

A 38-page pack of fillable, printable repair paperwork for UK garages and mobile mechanics — estimate, job card, VAT invoice, non-VAT invoice, mobile half-page invoice, receipt, payment chaser and the record sheets that win disputes. Instant digital download, nothing is posted to you.

The pack is built from 15 unique page designs, printed out to 36 sheets so the forms you use most (invoices, job cards, estimates, continuation sheets) come with spare copies ready to go.

TYPE INTO IT OR WRITE ON IT
This is a genuine fillable PDF with 1,048 form fields. Open it in any free PDF reader on a computer, tablet or phone, click a field and type. Save your copy, e-mail it to the customer, or print it filled. Prefer pen on the counter? Print it blank and write by hand. No apps, no subscriptions, no fonts to install, no software to learn.

WHAT IS IN THE PACK
- Cover page and a "Which form, when" job flow, phone call through to payment
- UK invoicing notes for garages: VAT, MOT fees and record keeping
- Estimate / Quotation
- Job Card / Work Order with customer authorisation signature
- VAT Invoice (workshop) with sequential invoice number, tax point date, VAT registration number, rate and VAT shown separately
- Invoice — Not VAT Registered, with no VAT line at all
- Mobile Mechanic Invoice, two per sheet, with call-out fee and on-site sign-off
- Payment Receipt, two per sheet
- Payment Due / Overdue Reminder letter
- Declined & Recommended Work Record, so refused advisories are signed and on file
- Extra Work Authorisation Log for dated verbal approvals found on the ramp
- Parts & Labour Warranty Terms and Standard Trading Terms
- Parts & Labour Continuation Sheet for long jobs
- Invoice Number Register for your own books

WHY THIS ONE AND NOT A US SHOP FORM
Two separate invoice pages, because a sole trader under the £90,000 threshold must not show a tax line, and that is the most common mistake a new mechanic makes. The MOT fee sits in its own block outside the VAT-able subtotal, because a test charged at or below the statutory maximum is outside the scope of VAT and a bought-in re-test is a disbursement — get it wrong and 20% of it comes out of your pocket. The invoice register is there because records need keeping for six years.

Shop-grade fields throughout: registration, VIN, make and model, mileage in and out, parts listed separately from labour hours and rate, technician notes, subtotal, VAT, deposit and balance due rows, warranty wording and signature lines for both sides. Estimate, work order, invoice and receipt all share the same layout and a header block for your garage name, address and contact details.

FILES YOU RECEIVE
- A4 fillable PDF (38 pages)
- US Letter fillable PDF (38 pages)
Download straight after payment from your Etsy account. Print as many times as you like for your own business.

WHAT THIS IS NOT
It is a fillable PDF, not a Word, Excel, Google Sheets or Canva file. You type into the fields provided; the page layout, printed labels and design cannot be redesigned or rearranged. Fields do not add up for you — enter your own totals and VAT figures. It is not accounting software and it does not file anything for you. It is paperwork written by a working mechanic to reflect ordinary UK garage practice; it is not approved, endorsed or checked by HMRC, DVLA, DVSA or any vehicle manufacturer, and it is not legal or tax advice. If in doubt about your VAT position, speak to your accountant. Digital download only — no physical printed pack is shipped.

Written by a working UK mechanic with a real garage, not a template farm. Mr Auto Fixer.

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Listed on Aug 24, 2026
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