Cleaning Business Bookkeeping Spreadsheet, Income Tracker, Profit Loss, Mileage Log, Invoice (Google Sheets & Excel)

Works in Google Sheets AND Excel 2019+ · Instant download · Google account required for the Sheets version · US tax focus

FREE UPDATE v1.1 (Sept 2026) — two new tabs, no extra cost, same download link. Job Usage logs hours, kit type (light / standard / deep), consumables and miles per job. Cost per Job puts labour + consumables + travel against what you actually charged each client, shows margin per job in dollars and percent by client and by month, and turns a client red when they fall below your target margin. Existing tabs are unchanged; if you bought earlier, re-download from your link.

You clean houses for a living. Nobody told you that also meant being a bookkeeper.

So there's a bag of receipts somewhere, a bank app you scroll through trying to remember which deposit was the Tuesday condo, and a quiet worry that you don't actually know what you made last year — or what you're going to owe on it.

This is a spreadsheet that ends that, at about thirty seconds a day. You log the job. You log the receipt. You log the miles. The profit, the tax picture, and your invoices build themselves from those three habits.

It was built for one person with a car and a client list. No payroll tabs, no staff scheduling, nothing you have to scroll past.

WHAT'S INSIDE — 8 tabs

1. Start Here — how to make your own copy, what the orange cells mean, how to add rows safely, and answers to the ten questions people ask first. Read it once, in about two minutes.

2. Settings — you fill this in one time. Business name, tax year, sales tax rate, and your tax set-aside percentage (starts at 25%, change it to whatever your preparer tells you). Room for 60 clients with address, email and default rate. 22 cleaning-specific expense categories — cleaning supplies, small tools, business insurance, phone, advertising, bank fees, licenses, parking and tolls, contract help, and so on — each one already mapped to the Schedule C line it belongs on. The IRS mileage rate table lives here too, pre-filled for 2026 including the July 1 rate change, and you can edit it or add future years yourself.

3. Income Log — 1,000 rows. Date, client (dropdown), service, amount, how they paid, Paid or Unpaid, notes. Unpaid rows highlight themselves so you can see who still owes you without hunting.

4. Expense Log — 1,000 rows. Date, vendor, category (dropdown), amount, payment method. The Schedule C line fills in beside it automatically, so your expenses are sorted for tax time as you type them, not in April.

5. Mileage Log — 1,000 rows. Date, client or purpose, miles. The deduction calculates at the correct IRS rate for that trip's date — including the mid-year 2026 change, which is the thing that quietly makes hardcoded mileage sheets wrong. Running totals for the year sit at the top.

6. Invoice — pick a client from the dropdown and their name, address and email fill in. Ten line items, quantity times rate, subtotal, sales tax, total. Set to print on one page. File → Print → Save as PDF and send it.

7. P&L Dashboard — the twelve-month view. Income and expenses by month, net profit, income by service type, your mileage deduction, what's still outstanding in unpaid invoices, your top 5 clients by revenue, and a column chart of income against expenses. It updates itself from the logs. There is nothing to press.

8. Tax Summary — your year laid out in Schedule C order, line by line, with a suggested quarterly set-aside shown against the four IRS due dates. It's the page you hand your preparer instead of a shoebox.

WHY THIS ONE IS DIFFERENT

It has an income side. The free cleaning "bookkeeping templates" floating around online are expense lists. An expense list cannot tell you your profit. This one does income, expenses, and profit in one file.

"Tax-ready" here means something specific. Plenty of listings say tax-ready. This one actually maps every expense category to a Schedule C line, applies the correct mileage rate by trip date, and calculates a quarterly set-aside. That's what the phrase was supposed to mean.

Both formats, both actually checked. You get a native Excel .xlsx and a Google Sheets version — and the Sheets version is opened and clicked through in Google Sheets before it's ever sold, not exported and hoped for. The most common complaint in this category is a file sold as working in both that quietly falls apart in one of them.

Generous, tested ranges. 1,000 rows per log, with a marked line showing exactly where it's safe to insert more. Competing sheets cap at 100 rows and break silently when you add one.

The invoice is included. It isn't a second purchase.

No account, no bank login, no subscription. Free apps want to connect to your bank. This is one private file that lives in your Drive or on your computer, and nothing about it phones home.

WHAT THIS IS NOT
- It's a spreadsheet template, not software and not an app. You open it in Google Sheets or Excel.
- It does not connect to your bank, Venmo, Square, or Stripe. You type the numbers in. That's the trade you make for having no login and no monthly fee.
- It doesn't file your taxes and it isn't accounting software. It organizes your year so your preparer's job is fast and cheap.
- The tax content is US-focused: Schedule C lines, IRS mileage rates, US quarterly due dates. The income, expense, invoice and P&L tabs work fine anywhere, but the Tax Summary won't match a non-US return.
- There are no employee, payroll, timesheet or attendance tabs. This is built for a solo cleaner on purpose.
- It's tested in Google Sheets and Excel 2019 or newer (including Microsoft 365). It is not tested in Apple Numbers, LibreOffice, or Excel 2016 and older.
- Enter data on a phone if you like; set it up and read the dashboard on a computer.

HOW IT WORKS

1. Buy, then open your download in a web browser — downloads don't work inside the Etsy app. Files are there the moment payment clears.
2. For Google Sheets: click the template link and choose File → Make a copy. The copy in your Drive is yours to change forever. For Excel: open the .xlsx and click Enable Editing.
3. Spend ten minutes in Settings — business name, tax year, your clients, glance at the categories. Then start logging.

Type only in the orange cells. Everything else is a formula. Nothing is locked down, so you can rename a category or restyle a tab if you want to — and if you break something, re-copy a fresh file from your link any time. Your link doesn't expire.

GET ALL FOUR TOOLS

This tool is also included in the $19 Cleaning Business Starter Kit — all 4 tools, $47 separately.

SUPPORT

Message me on Etsy or email goodworkbookshq [!at] gmail.com. I answer within 24 hours, every message, including the ones that start with "this is probably a stupid question." It isn't.

A NOTE ON TAXES

I'm not a CPA and this isn't tax advice. The Schedule C mapping, mileage rates and set-aside figures are an organizing estimate to make your records clear and your preparer's work easier. Confirm your numbers with a tax professional before you file, and check current mileage rates at irs.gov.

These workbooks are hand-designed and formula-tested by me; AI tools assisted in building and checking the spreadsheet files.