Project Management Template, Gantt Chart, Kanban Board, Task Tracker (Google Sheets, Excel)

5 QUICK ANSWERS BEFORE YOU BUY

1. Will adding or deleting rows break the Gantt chart?
No. Every automated cell is protected with anti-breakage functions, so inserting, deleting or sorting rows never causes #REF! or #DIV/0! errors. A one-click Health Check tab audits the whole workbook for broken formulas or orphaned tasks whenever you like.

2. Does it work in both Google Sheets* and Excel*?
Yes. You receive a native Google Sheets* template via one-click copy link and an Excel* (.xlsx) file, each in Light Mode and Dark Mode. Both run on Windows* and Mac* with no macros or VBA.

3. Do the Kanban, Gantt and Dashboard update when I edit a task?
Yes, everything is synchronized to one Master Tasks list. Update a task once and the Gantt timeline, Kanban board, Dashboard KPIs, My Week view, Calendar and Eisenhower Matrix all update instantly.

4. If a deadline shifts, do I have to fix every downstream task by hand?
No. Dependencies cascade automatically with custom lag days. Move one date and every dependent task shifts across the timeline for you.

5. Can I run several projects and people without clutter?
Yes. Track up to 20 active projects and 25 team members. Blue cells show where to type and grey cells hold formulas, so the layout stays clean and clear.

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Project tools fail in one of two ways: they are too heavy to keep updated, or too light to show you what is slipping.

The Project Management System by ProFormaGRID sits in the sweet spot. Enter work once on the Master Tasks list and a live Gantt chart, Kanban board, workload heatmap, calendar and priority matrix build themselves. Fourteen tabs, 20 projects, 25 people, Light and Dark modes, inside Google Sheets* or Microsoft Excel*, with no per-seat subscription.

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WHAT'S INSIDE (14 CONNECTED TABS)

• Start Here: 3-step quick launch, visual legend and formula health indicator.
• Settings: up to 20 projects, 25 team members, custom phases, statuses and workweek holidays, configured once.
• Master Tasks: the single input hub with auto task IDs, dependencies, lag days, baseline dates and percent complete.
• Gantt Timeline: auto-generated bars with Day / Week / Month zoom, a dynamic Today line and milestone diamonds.
• Live Kanban Board: Not Started, In Progress, Waiting, Blocked and Done cards, auto-sorted from your task data.
• Hero Dashboard: project health KPIs, status donut charts, phase progress bars and deadline alerts.
• My Week View: filter by team member for an instant daily focus list and overdue summary.
• Workload Heatmap: capacity grid graded green to red so you spot overload before it happens.
• Automated Calendar: monthly view plotting deliverables and deadlines automatically.
• Eisenhower Matrix: tasks auto-sorted into Urgent / Important quadrants by date and status.
• Project Budget: planned versus actual spend by phase with automatic variance.
• Risks & Issues Log: probability x impact scoring that highlights critical risks.
• Detailed Instructions: in-depth reference built into the template.
• Health Check: one-click diagnostic that finds broken formulas or orphaned tasks.

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WHY TEAMS KEEP THIS OPEN ALL DAY

• One list, seven views. Update a task once and every view is already current.
• Deadlines that move together. Dependency cascading saves the hours you would spend re-planning.
• See burnout before it happens. The workload heatmap shows who is overloaded next week, not after they miss a deadline.
• Client-ready visuals. The Gantt and Dashboard print cleanly for status meetings.
• No per-seat pricing. One purchase covers your whole team, forever.

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WHO THIS IS FOR

• Project managers, team leads and operations directors
• Agency owners and freelancers running several client projects at once
• Construction and event coordinators who need dependencies and budgets in one place

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WHAT YOU RECEIVE (INSTANT DIGITAL DOWNLOAD)

• Google Sheets Download Link PDF with one-click copy links (Light and Dark Mode)
• Microsoft Excel* workbook (.xlsx) in Light and Dark Mode
• Illustrated Instructions PDF covering setup and how to resize cells without breaking formulas
• 14 fully integrated tabs with anti-breakage protection
• Works in Excel* 2016 and newer and Google Sheets*
• No macros, add-ons or script permissions
• Templates arrive blank and ready for your projects

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HOW IT WORKS

1. Complete your purchase and open your files from the Etsy* purchases page (the download link is also emailed to you).
2. Open the Excel* workbook on your computer, or open the Google Sheets Download Link PDF and click the link to make a private copy in your own Google Drive*.
3. Follow the Instructions PDF and the guide tab inside the workbook, type your numbers into the input cells, and watch the dashboard fill in.

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SUPPORT AND OUR PROMISE

Questions before or after you buy? Message ProFormaGRID through Etsy* and you will get a prompt, friendly reply. If something is not working the way it should, we will help you fix it. You can re-download your files any time from your purchases page.

Explore the full collection of ProFormaGRID templates at ProFormaGRID.com

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LICENSE AND LEGAL

Instant digital download; no physical item will be shipped. This template is not made to order. Licensed for personal use. Please do not resell, redistribute, share or recreate this workbook in whole or in part. Copyright ProFormaGRID. All rights reserved.

*Google Sheets, Google Drive and Google are trademarks of Google LLC. Microsoft, Excel, Windows and Microsoft 365 are trademarks of Microsoft Corporation. Mac, iPad and iPhone are trademarks of Apple Inc. Etsy is a trademark of Etsy, Inc. ProFormaGRID is an independent shop and is not affiliated with, endorsed by or sponsored by any of these companies.