Report this item to Etsy

Price:£4.74

Wedding Guest List Spreadsheet, RSVP Tracker, Cost Per Guest Template (Excel/Google Sheets)

Zack

Designed by Zack

WeddingMoneyKit ·

South Carolina, United States

Includes Etsy Purchase Protection

You can only make an offer when buying a single item.

Highlights

  • Designed by WeddingMoneyKit
  • Party decor for gatherings and celebrations
  • Digital download
  • Digital file type(s): 1 PDF, 1 other file

A guest list where every name has a price, so you can see what each yes costs and what trimming ten guests saves.

WHAT YOU GET
- Wedding Guest List Cost Per Guest (.xlsx), 2 tabs: Guest List and Cost Settings
- Room for 250 guests: guest name, household, side (Partner A, Partner B or Both), adult or child, RSVP (Yes, No or Maybe), meal choice and notes
- A cost on every name, built from your per-guest catering, bar, cake cutting and rentals: service charge and tax on catering, bar and cake cutting, tax alone on rentals
- A summary above the list: names on the list, said yes, said no, still waiting or maybe, adults and children coming, households invited, the cost of the confirmed yes list, the cost if everyone still possible says yes, and what trimming ten adults saves
- Cost Settings you type once: catering per adult, child meal share, bar per adult, cake cutting per slice, rentals per guest, favor per guest, invitation per household, service charge, sales tax and the final headcount due date
- Prefilled with typical figures from weddingtipcalculator.com's cost guides ($85 a person catering, $50 bar, $2 a slice cake cutting, $12 rentals, 20% service charge), so every name shows a cost before you have a single quote. Sales tax starts at 7%; use your local rate
- A countdown to the caterer's final headcount date that turns amber inside 14 days and reads Past due in rose once the date passes
- Open this in Google Sheets.pdf, a one-page import guide

HOW IT WORKS
1. On the Cost Settings tab, type your caterer's per-person price and your other per-guest costs, or keep the typical figures already there.
2. On the Guest List tab, add each guest with their household, side and whether they are an adult or a child. Every name shows what it costs if that guest comes.
3. Mark RSVPs Yes, No or Maybe as replies arrive. Rows turn green, gray or amber, and the summary shows what the confirmed list costs and what one more adult adds.

WORKS IN EXCEL AND GOOGLE SHEETS
Opens straight into Microsoft Excel (2016 or later, Windows or Mac). No setup, no macros. For Google Sheets, upload the file to Google Drive, open it and choose File > Save as Google Sheets; formulas, colors and dropdowns carry over. A one-page guide is included. Prefer a ready-made Google Sheets copy? Message us with your order number and we will send you a private link.

WHO IT'S FOR
Couples building or trimming a guest list who want to see what each yes adds to the catering bill before the final headcount is due.

HOW YOU RECEIVE IT
Instant digital download. As soon as payment clears, Etsy emails you a download link and the files also appear under Purchases and Reviews in your Etsy account. Download on a computer or in a phone browser; the Etsy app itself cannot save files. Nothing ships.

PLEASE NOTE
- This is a spreadsheet template, not financial or legal advice. Figures are planning guidance, not a quote from any vendor.
- Personal use only. Please do not resell, share or redistribute the files.
- Colors can vary slightly between Excel, Google Sheets and your screen.

SUPPORT AND REFUNDS
Questions or trouble with a sheet? Message us through Etsy and a real person will help, usually within a day. Not the right fit? Message us within 30 days of purchase for a full refund.

From the makers of the free wedding money calculators at weddingtipcalculator.com. The kit uses the same sourced math, packaged into spreadsheets you keep, fill in once and reuse for the rest of your planning.

Instant Download

Your files will be available to download once payment is confirmed.  Here's how.

Instant download items don’t accept returns, exchanges or cancellations. Please contact the seller about any problems with your order.

Etsy Purchase Protection
Shop confidently on Etsy knowing if something goes wrong with an order, we've got your back for all eligible purchases — see programme terms

View shop registration details

Shoppers with similar taste loved these

Show more
Show more
Assortment of wedding items that are available on EtsyAssortment of wedding items that are available on EtsyAssortment of wedding items that are available on Etsy

Get personalised picks for your big day!

Wedding date
No date yet? Explore wedding ideasOpens a new tab

Top wedding searches to shop

Bridesmaid gifts

Best men gifts

Wedding gifts

Engagement gifts

Listed on 29 Sept, 2026
Homepage Paper & Party Supplies Paper Stationery Design & Templates Templates Planner Templates