Family Emergency Binder, Important Information Organizer, Household Contacts, Medical, Accounts and Bills, Fillable PDF, Spreadsheet

If you were suddenly out of the picture for a while, could someone else find the doctor's number, the water shutoff, the bills on autopay and the passports? This Family Emergency Binder puts the important information in one place: a fillable PDF binder you can type into or print, plus a spreadsheet index that adds up your bills and shows what's still missing. A simple just in case binder for the whole household.

WHAT'S INCLUDED
- Fillable PDF binder (US Letter + A4), 18 pages: how to use this binder, household members, emergency contacts, medical information, medications, doctors and care providers, insurance policies, accounts index, bills and autopays, home systems and shutoffs, home service providers, vehicles, pets, kids and caregivers, important documents, emergency plan, go-bag checklist and a review log
- Binder index spreadsheet (.xlsx), blank and ready to use
- Example file filled with a sample family so you can see how it works

FEATURES
- Type into the PDF in most free PDF readers (no Adobe account needed), or print it and write by hand
- Household members and emergency contacts in the order to call them, with who has a key and who can pick up the kids
- Medical tab: medications, allergies and conditions for each person, plus doctors, dentist and pharmacy, with a count per person
- Accounts index with the institution and the last 4 digits only, never full numbers or passwords
- Bills and autopays: 8 'how often' choices turned into one monthly total, split into autopay and not on autopay
- Insurance policies, home systems and shutoffs, service providers, vehicles, pets and kids in one place
- Documents locator: where each original is kept and who has a copy, marked Located, Need to find or Not applicable
- Emergency plan with meeting places, an out-of-area contact and a go-bag checklist
- Summary: what's filled in, what's worth checking, refills and renewals coming up before a date you choose, and a privacy check that should read 0

HOW TO USE
1. Download the files from your Etsy Purchases page (instant download, nothing is shipped).
2. Excel: open the .xlsx file. Google Sheets: upload the .xlsx to Google Drive, open it, then choose File > Save as Google Sheets.
3. Start on the 'Start Here' tab and fill in the pale-yellow cells. Everything else calculates for you.
4. Print the PDF pages at home or at a print shop (US Letter and A4 included).

GOOD TO KNOW
- Digital download only. No physical item will be shipped.
- Works in Microsoft Excel 2010 or newer (Windows and Mac) and Google Sheets (free). Apple Numbers and LibreOffice not fully tested.
- Formula cells are protected (no password) to prevent accidental edits.
- Colors may look slightly different on screen vs. print.
- For personal use only. Please don't resell or share the files. (c) Porchlight Ledger
- Organizer only, not legal, estate, medical or financial advice. This is not a will or any other legal document. It doesn't take the place of a will, trust or power of attorney.
- Privacy: don't store full Social Security numbers, full account numbers, passwords or PINs in the binder or the file. Keep logins in a password manager, keep the printed binder somewhere secure, and keep the file in a password-protected or encrypted folder.
- Record-keeping tool only, not financial advice. Not affiliated with any government agency or emergency organization.

ALSO IN THE SHOP
- Home Inventory for Insurance (a list of everything you own, for insurance): https://www.etsy.com/au/listing/4587779075/home-inventory-spreadsheet-for-insurance
- Home Maintenance Schedule (seasonal checklists and a repair log): https://www.etsy.com/au/listing/4587775584/home-maintenance-schedule-spreadsheet
- Household Tax Prep Organizer (tax documents and receipts in one place): https://www.etsy.com/au/listing/4587781246/tax-prep-organizer-2026-tax-year

AI disclosure: I used AI tools to help build this template (formula drafting, layout, written instructions and the product preview images). Every formula was reviewed and tested in LibreOffice with sample data, and the files were checked before listing.