Sprinkler and Irrigation Business Forms, Blowout Pricing Spreadsheet, Invoice

A sprinkler and irrigation business pays when every blowout, start-up and repair is priced for the time it really takes, the compressor, the parts and the drive between stops, and when one-time fall blowouts turn into plan members who book their spring start-up before you leave the driveway. This kit prices winterization blowouts with a flat base for an ordinary system plus extra zones, spring start-ups, mid-season checks, service calls, spray and rotor head replacement, nozzle changes, valve repair and replacement, lateral and mainline leak repairs, wire locates, controller programming, rain or freeze sensors and drip conversions from your own numbers. It adds a priority or freeze-warning surcharge, an access uplift for hidden valve boxes, long mainlines or commercial sites, travel, a plan discount and a deposit, and shows the profit on every job after truck, compressor and overhead.

It is made for US sprinkler and irrigation owner-operators and small crews, and for lawn care, landscaping and handyman businesses that add fall blowouts and spring start-ups to their route. The spreadsheet does the math. List each zone on the Quote tab and it counts the zones above your base price and flags the zones that need a fix. The printable forms walk each system with a numbered yard plan, quote it with three options, run the visit from a work order and a winterization checklist with a zone-by-zone record, and leave the client a service report and a thank-you card. The Clients tab tracks zones, controller and shutoff notes, service plans, renewal dates and next service dates, so you can see who is due before the freeze. Every form has green fields for your business details and a dashed box for your logo. The design is warm off-white, charcoal and deep green, and it also prints well in grayscale.

WHAT'S INCLUDED (8 files)
• Sprinkler & Irrigation Pricing & Job Log (.xlsx, 7 tabs): Start Here · Settings (tech labor cost, techs per job, truck cost, travel radius and charge, compressor and equipment cost per hour on site, supplies per job, overhead, card fees, target margin, minimum charge, sales tax, deposit, zones included in the base price, large system flag, service plan table with visits, discount and plan fee, service time surcharge table, system and access table) · Price Sheet (18 items plus 2 blank: parts, tech-hours, price at your target margin, your own price, profit and margin) · Quote (items, service time surcharge, access uplift, travel, plan discount, minimum charge, optional plan sign-up, tax, total and deposit, a zone table with checks and a count of zones above the base, plus an internal profit check) · Job Log (350 jobs; job type, plan fees collected, amount paid, balance, paid status, parts cost, labor, truck and compressor, card fees and profit) · Clients (150 clients with system access, zones, controller location, shutoff and backflow notes, plan, plan fee, renewal date, jobs, revenue, profit, balance, next service due, reminder and renewal flags) · Season Summary (12 months of jobs, costs and profit; jobs by type; plan members and plan fees; reminders and renewals due; lead sources)
• Estimate & System Walk, 2 pages: client estimate with three options · system walk with a numbered yard plan, zone table, controller and supply checks and a sketch grid
• Winterization Checklist & Service Report, 2 pages: blowout day checklist with spring start-up and wrap-up lists and a zone-by-zone record · client service report with recommendations and next visit
• Price List & Policy Prompts, 2 pages: price list with three plan cards · service policy prompts
• Work Order & Service Plan Record, 2 pages: work order with a job checklist · service plan record with a visit log
• Invoice & Route Sheet, 2 pages
• Flyer & Thank-You Card, 1 sheet (two 5.5 x 8.5 in cards: flyer and a thank-you card)
• Start Here guide

HOW IT WORKS
1. Download the files from Etsy after purchase.
2. Open the .xlsx in Excel, Google Sheets, Numbers or LibreOffice and replace the example tech cost, compressor cost, parts, margin, base zones and plan prices with your own.
3. Add your business details to the PDFs in a PDF editor that edits text, or import them into Canva or Google Docs.
4. Print the forms you need and keep them in the truck.

PLEASE NOTE
• This is a digital download. Nothing physical will be shipped.
• The green [fields] are highlighted text placeholders, not fillable form fields. Replace them in a PDF editor that edits text (for example Adobe Acrobat, PDF-XChange Editor, or Preview on Mac), or import the pages into Canva or Google Docs. Blank lines and boxes are made for writing on after printing.
• Colors may vary slightly between screens and printers.
• For use in your own business or properties only. Please do not resell, share or redistribute the files.
• The spreadsheet is a standard .xlsx with formulas. Type only in the light green cells. Example costs, hours and prices are placeholders, not recommended prices.
• The policy page is a set of prompts, not a contract and not legal advice. No contract, agreement or waiver template is included. The plan record is a visit log, not a service agreement. The system walk and service report are job records, not a plumbing inspection, a backflow test report or a warranty. The checklists are reminder lists, not a safety program or an industry standard; follow your training, the compressor and system makers' instructions and the rules that apply to your work.
• This is an independent template by HilltopVentures. It is not affiliated with any irrigation company, franchise, trade group, certification body, equipment or parts maker, water provider, retailer, software or platform.