Window Cleaning Business Forms, Window Washing Pricing Spreadsheet, Estimate

A window cleaning business pays when every window, pane, screen and add-on is priced for the time it really takes, the supplies, the truck and the drive between stops, and when the pre-holiday rush of one-time cleans turns into twice-a-year, quarterly and storefront clients who stay on your route. This kit prices ground-floor and upper-floor windows inside and outside, divided-light panes, sliding glass doors, screens, tracks and sills, frames, skylights, storm windows, hard water stain removal, construction dust and sticker removal, hard-to-reach windows, mirrors and glass shower doors, storefront glass panels and doors, and screen repair from your own numbers. It adds a rush or pre-holiday surcharge, a first-clean uplift for heavy buildup, an access uplift for tall ladders, tight access or busy storefronts, travel, a frequency discount and a deposit, shows the repeat visit price at maintained glass, and shows the profit on every job after truck, equipment and overhead.

It is made for US window cleaning owner-operators and small crews, and for house cleaning, pressure washing, gutter and handyman businesses that add window work before the holidays and in spring. The spreadsheet does the math. Count the windows on each side and floor on the Quote tab and it totals the ground-floor and upper-floor windows, extra panes and screens to quote, and flags the areas with a scratch, fogged seal or torn screen to note before you start. The printable forms walk each home with a numbered drawing of window types, quote it with three options (outside only, inside and out, or inside and out with screens and tracks), run the job from a work order and a window-by-window checklist, and leave the client a glass and screen condition report and a thank-you card. The Clients tab tracks windows on file, window types, conditions on record, service frequency, price per visit and next service dates, so you can see who is due this month. Every form has green fields for your business details and a dashed box for your logo. The design is warm off-white, charcoal and deep green, and it also prints well in grayscale.

WHAT'S INCLUDED (8 files)
• Window Cleaning Pricing & Job Log (.xlsx, 7 tabs): Start Here · Settings (cleaner labor cost, cleaners per job, truck cost, travel radius and charge, equipment cost per hour on site, supplies per job, overhead, card fees, target margin, minimum charge, sales tax, deposit, large home window count, service frequency table with visits, discount and months between visits, service time surcharge table, glass condition table, property and access table) · Price Sheet (18 items plus 2 blank: supplies, cleaner-hours, price at your target margin, your own price, profit and margin) · Quote (items, service time surcharge, glass condition and access uplifts, travel, frequency discount, minimum charge, tax, total and deposit, repeat visit price and yearly value, a window count by side and floor with a check on each, plus an internal profit check) · Job Log (350 jobs; job type, repeat and route visits billed, amount paid, balance, paid status, supplies, labor, truck and equipment, card fees and profit) · Clients (150 clients with property access, windows on file, window types, conditions on record, frequency, price per visit, yearly value, jobs, revenue, profit, balance, next service due and a reminder flag) · Season Summary (12 months of jobs, costs and profit; jobs by type; clients and yearly value by frequency; reminders due; lead sources)
• Estimate & Window Walk-Through, 2 pages: client estimate with three options · window walk-through with a numbered house drawing, a window count table, conditions seen and a sketch grid
• Job Checklist & Condition Report, 2 pages: job checklist (before you start, outside, inside, finish) with a window-by-window record · glass and screen condition report with what was seen before cleaning, what was cleaned, recommendations and next visit
• Price List & Policy Prompts, 2 pages: price list with three schedule cards · service policy prompts
• Work Order & Repeat Client Record, 2 pages: work order with a job checklist · repeat client record with windows on file and a visit log
• Invoice & Route Sheet, 2 pages
• Flyer & Thank-You Card, 1 sheet (two 5.5 x 8.5 in cards: flyer and a thank-you card)
• Start Here guide

HOW IT WORKS
1. Download the files from Etsy after purchase.
2. Open the .xlsx in Excel, Google Sheets, Numbers or LibreOffice and replace the example cleaner cost, equipment cost, supplies, margin, minimum charge and frequency discounts with your own.
3. Add your business details to the PDFs in a PDF editor that edits text, or import them into Canva or Google Docs.
4. Print the forms you need and keep them in the truck.

PLEASE NOTE
• This is a digital download. Nothing physical will be shipped.
• The green [fields] are highlighted text placeholders, not fillable form fields. Replace them in a PDF editor that edits text (for example Adobe Acrobat, PDF-XChange Editor, or Preview on Mac), or import the pages into Canva or Google Docs. Blank lines and boxes are made for writing on after printing.
• Colors may vary slightly between screens and printers.
• For use in your own business or properties only. Please do not resell, share or redistribute the files.
• The spreadsheet is a standard .xlsx with formulas. Type only in the light green cells. Example costs, hours and prices are placeholders, not recommended prices.
• The policy page is a set of prompts, not a contract and not legal advice. No contract, agreement or waiver template is included. The repeat client record is a visit log, not a service agreement. The walk-through and condition report are job records, not a home inspection, a report on the condition of the windows, a waiver or a warranty. The checklists are reminder lists, not a safety program, training or an industry standard; always follow your ladder and equipment instructions and your training.
• This is an independent template by HilltopVentures. It is not affiliated with any window cleaning company, franchise, trade group, licensing agency, tool or ladder maker, retailer, software or platform.