Wedding Vendor Tracker Spreadsheet, Excel & Google Sheets: Quote Comparison, Payment Schedule, Questions to Ask

Beschrijving van verkoper

Keep every wedding vendor, quote and payment in one place. Compare quotes with your own weighted scores, see what's paid and what's due next, and print a day-of contact sheet of the vendors you booked.

Quick Start: enter your wedding date, vendor budget and 'due soon' window once on the Start Here tab, and budget left after contracts, unassigned budget, payment alerts and your next payment due fill in automatically.

Made for Microsoft Excel 2019 / 2021 / 365. Also opens in Google Sheets (import instructions included). Instant digital download.

About how it's made: Altar & Agenda designed this vendor tracker with the help of AI tools (formulas, layout and guide text), then checked and tested every formula before release.

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WHAT'S INSIDE: 10 CONNECTED TABS
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♡ Start Here: names, date, vendor budget, currency and your 'due soon' window
♡ Dashboard: vendors booked, contracted, paid, balance left, overdue payments, amount due soon, next payment date and vendor, budget left, and a paid-vs-balance chart
♡ Vendors (30 rows, 20 categories pre-filled): status, contact, phone, email, budget, contract total, paid, balance, next payment due, contract signed, day-of arrival time and tip
♡ Quote Compare (150 quotes): what's included plus 1–5 ratings on quality, value, responsiveness and fit, with weights you set; score, rank, lowest/highest price and top-score flags
♡ Compare Summary: one line per category with number of quotes, price range, average, top-scored vendor and who you booked
♡ Payments (100 rows): deposit, installment, balance or tip, due date, paid, method and Paid / Overdue / Due soon / Upcoming status
♡ Interview Questions: 100 starter questions for 10 vendor types, with Asked? and answer columns plus 20 rows for your own
♡ Day-Of Contacts: booked vendors only, with contact, phone, arrival time, balance due and tip, ready to print
♡ FAQ + editable dropdown Lists

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YOU'LL RECEIVE
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One .zip file (Wedding-Vendor-Tracker-Files.zip) containing:
✓ Wedding-Vendor-Tracker.xlsx: your blank vendor tracker
✓ Wedding-Vendor-Tracker-EXAMPLE.xlsx: a filled-in example so you can see how it works
✓ Wedding-Vendor-Tracker-Setup-Guide.pdf: step-by-step for Excel and Google Sheets import, plus troubleshooting
The setup guide PDF is also included as a separate download.

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FEATURES
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• Weighted scoring: decide how much quality, value, responsiveness and fit matter to you
• Balances update when you mark a payment Paid; a misspelled vendor name is flagged instead of silently ignored
• Alerts for overdue payments, contracts over budget and booked vendors without a signed contract
• Automatic calculations. In Excel, formula cells are protected so you can't break them by accident.
• Any currency symbol
• Import into Google Sheets to share with your partner or planner

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HOW IT WORKS
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1. Purchase and download the files from Etsy (Purchases & Reviews), then unzip.
2. Open the .xlsx in Excel, or import it into Google Sheets: upload it to Google Drive, open it, and choose File → Save as Google Sheets (the guide has step-by-step instructions).
3. Enter your details on Start Here, set a budget per vendor category, then log quotes and payments as they come in.

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PLANNING MORE THAN THE VENDORS?
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The Complete Wedding Planner brings budget, payment schedule, guest list & RSVPs, seating, vendors, an auto-dated checklist, a day-of schedule and more into one file (25 tabs). Sold separately in our shop: https://www.etsy.com/nl/listing/4598291905/spreadsheet-voor-het-plannen-van-een

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PLEASE NOTE
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• This is a DIGITAL DOWNLOAD. No physical item will be shipped.
• Made for Excel 2019 or newer / Microsoft 365. In Excel 2016 or older, next-due dates, price flags and the top-scored vendor show #NAME?; everything else works.
• Also opens in Google Sheets (free Google account). In Sheets, Excel's cell protection isn't kept, the tab links on Start Here may not jump, and fonts or charts can look slightly different.
• Apple Numbers isn't supported. The download is a .zip, so unzip it on a computer.
• Best used on a computer or tablet.
• Listing images show fictional sample data for illustration. Your vendor tracker arrives blank (with the 20 category names and 100 questions pre-filled).
• The interview questions are a practical starting list, not legal or financial advice. Always read your vendor contracts.
• For personal use only. Please don't resell or share the files.
• Questions? Message Altar & Agenda through Etsy any time; we're happy to help.