KCDesignStudioLLC

Effective Date: 9/23/2025

At KC Design Studio LLC, we care about your privacy as much as we care about crafting the perfect candle. This Privacy Policy explains in detail what personal data we collect, how we use it, how we store and protect it, and your rights under data protection laws — including the GDPR (General Data Protection Regulation) for customers in the European Union. By purchasing from our Etsy shop, you agree to the terms described below.

1. Information We Collect

When you shop with us through Etsy, we receive certain personal data that you have authorized Etsy to share, including but not limited to:
~ Identifying Information: Your name, username (if applicable)
~ Contact Information: Your email address, shipping and billing address
~ Transaction Details: Information about the products you purchase
~ Payment Information: Payment method details (note: we never receive or store your full credit/debit card number — Etsy handles payment processing securely)
~ Communication: Any messages or customization details you send us through Etsy Messages or email

If you contact us outside of Etsy (e.g., by email), we may also collect additional information you provide voluntarily, such as special requests, feedback, or preferences.

2. How We Use Your Information

We use your personal data for legitimate business purposes, including:
~ Order Fulfillment: To process, prepare, and ship your order
~ Customer Support: To respond to your inquiries, requests, or complaints
~ Business Operations: For record-keeping, tax compliance, and inventory management
~ Communication: To notify you about your order status, shipping updates, or if there is an issue with your order
~ Legal Obligations: To comply with Etsy’s Seller Policy, tax requirements, and applicable laws

We do not use your information for unsolicited marketing or share it with advertisers.

3. Legal Bases for Collecting and Using Information

Under the GDPR, we rely on several legal bases to collect, use, and share your data:
~ Contractual Necessity: We need your data to fulfill your order and provide services
~ Legal Compliance: We may be required to keep certain information for tax and business purposes
~ Legitimate Interests: To improve our services, respond to inquiries, and ensure a smooth customer experience
~ Consent: For any additional use of data (e.g., optional marketing emails), we will request your explicit consent

4. Sharing Your Information

We only share your information in limited circumstances:
~ Etsy: We share information with Etsy as necessary to comply with their Seller Policy and Terms of Use
~ Service Providers: We use third-party providers such as postal carriers, shipping companies, and fulfillment services to deliver your orders
~ Legal Obligations: We may disclose your information if required by law, legal process, or government request

We never sell, rent, or trade your personal data to third parties for marketing purposes.

5. Data Retention

We keep your personal data only as long as necessary to provide you with our services and comply with our legal and regulatory obligations. Typically, we retain data for up to 7 years for tax and accounting purposes. After this period, your data is securely deleted or anonymized.

6. Data Storage & Security

We take reasonable and appropriate measures to protect your personal information from loss, misuse, unauthorized access, or disclosure. While no system is completely secure, we follow industry standards to safeguard your data.

7. GDPR & Your Rights (EU/EEA Customers)

If you reside in the European Union (EU) or European Economic Area (EEA), you have the following rights under the GDPR:
~ Right of Access: Request a copy of the personal data we hold about you
~ Right to Rectification: Request correction of inaccurate or incomplete data
~ Right to Erasure (“Right to be Forgotten”): Request deletion of your personal data (except where we are legally required to retain it)
~ Right to Restrict Processing: Limit how we use your data
~ Right to Object: Object to certain data uses (like direct marketing)
~ Right to Data Portability: Request a copy of your data in a structured, commonly used, machine-readable format

To exercise any of these rights, contact us via Etsy messages or email us at info.kcdesignshop@gmail.com. We will respond within 30 days.

8. Children’s Privacy

Our products and services are not directed to individuals under the age of 18. We do not knowingly collect personal data from children.

9. International Data Transfers

Your data may be stored and processed in the United States or other countries where we or Etsy operate. By using our services, you acknowledge and consent to this transfer, even if your country has data protection laws different from those in the U.S.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. The updated version will always be posted here, and the “Effective Date” will be updated accordingly.

11. Contact Us

If you have any questions, concerns, or requests regarding your personal data, please reach out to us at:
KC Design Studio LLC
Email: info.kcdesignshop@gmail.com
Based in: Kissimmee, Florida
Or message us directly through Etsy.