Private Tutor Business Workbook 2026/27, Lesson Log & Student Fees Tracker, DBS Renewals, Self Assessment and MTD Tax Spreadsheet UK

A self-employed tutor in the UK? Log each lesson once and this workbook works out the fee, shows who still owes you, keeps your DBS and insurance dates in view, and gives you quarterly totals and a tax estimate for your Self Assessment.

WHAT'S IN THE WORKBOOK (12 tabs)
✔ Dashboard: what needs doing at a glance - money owed, students missing a rate or terms, renewals due, and your tax so far
✔ Students: rate, lesson length, subject, parent contacts, and whether terms have been agreed
✔ Lessons: date, student and length. The fee is worked out from the student's rate (or an override), with cancellations, no-shows and free trials handled
✔ Balances: charged against paid for each student, so you can see who owes you
✔ Income: payments from parents, agencies and tutoring platforms
✔ Renewals: enhanced DBS check, DBS Update Service, insurance, safeguarding training, ICO data protection fee and more, with days left and a red, amber or green status
✔ Expenses: HMRC categories, business use %, receipts kept
✔ Mileage: 2026/27 HMRC rate of 55p a mile for the first 10,000 miles, then 25p
✔ Home: working from home by HMRC's flat rate or a share of actual costs
✔ Summary: Making Tax Digital quarterly totals, expenses by tax return box, and an estimated tax and Class 4 NI bill (England, Wales, NI and Scotland) that includes any PAYE salary from a teaching job, plus a £1,000 trading allowance comparison
✔ Settings: MTD check (over £50,000 from April 2026, £30,000 from 2027, £20,000 from 2028), rates and your details

WHAT YOU GET
• The blank workbook, ready for 2026/27
• An example file with a full year of lessons for an example tutor, so you can see every feature working

WORKS WITH
Microsoft Excel (desktop, web, Mac) and Google Sheets (upload to Google Drive, then open with Google Sheets). No macros.

PLEASE NOTE
• For self-employed tutors in the UK. Based on HMRC and DBS guidance on GOV.UK, checked October 2026.
• A record-keeping tool, not tax or legal advice. Tax figures are estimates using 2026/27 rates. If you're in MTD you'll still need MTD-compatible software to send your quarterly updates to HMRC.
• This is an instant digital download, so returns aren't accepted. If anything isn't working, message me and I'll help.

Matching forms: our Tutor Forms Pack (terms and conditions, student intake and consent, progress report and invoice, in Word and PDF).

About the photos: the listing images are graphic designs built around real, unedited renders of the spreadsheet you'll receive, and the video is made from the same images. The third image, after the video, is a plain render of the example file's Dashboard, exported straight from Excel.

Designed by NeatSheetsStudioCo with the help of AI tools. Every formula has been tested against worked examples (39 automated checks).