Trade fair planner for exhibitors (PDF): Checklist, budget, lead form | Trade fair, job fair, career fair

From registration to evaluation: With this trade fair planner, you keep track of deadlines, budget, stand, team and contacts – for trade fairs, public fairs, professional fairs, job fairs, career fairs and training fairs.

NEW: DIGITAL VERSIONS INCLUDED
In addition to the A4 print version, you will receive:
• iPad version with clickable table of contents – for writing with the Apple Pencil (e.g., GoodNotes, Notability) or for filling in via keyboard
• Kindle Scribe version – page format compatible with Scribe, grayscale with bold lines
• reMarkable version (reMarkable 2 and Paper Pro) – with space for the toolbar
Each version explains on page 2 how to get the file onto the device.

WHAT'S INSIDE (16 pages, A4)
• Instructions with information on how to handle contact data
• Trade fair overview with deadlines according to trade fair documents and objectives
• Timeline leading up to the trade fair: from 12 months before to 4 weeks after
• Task checklist over 2 pages (9–12 months prior to completion, including follow-up) with a column “who / by when”
• Budget plan including planned, quoted and actual figures – plus calculation “cost per lead”
• Floor plan with grid for the sketch and equipment list
• Packing list in 6 groups including emergency kit
• Staff deployment: Stand team and deployment plan for setup, 4 trade fair days and dismantling
• Lead form, 2 per A4 page: Contact, Interest, Priority, Follow-up, Consent field
• Contact list for quick entry
• Daily report on the status
• Follow-up list
• Evaluation: Goals and results, assessment, decision for next year
• Fillable on screen (PDF form fields) and easily printable in black and white

DATA PROTECTION
Only collect visitor contact details with their consent or on a basis that you have independently verified. This template does not constitute legal advice and does not guarantee GDPR compliance – please verify this yourself or consult your data protection advisor. Deadlines and ordering procedures can be found in your trade fair organizer's documents.

Digital download – no physical shipping. You will receive 4 PDF files for download (A4 print, iPad, Kindle Scribe, reMarkable), no printed product.

THIS IS HOW IT WORKS
1. Purchase – the file will be available for download immediately after payment is received under “Purchases and Reviews”.
2. Download to computer, tablet or mobile phone.
3. Fill out on screen (using a PDF program with form functionality, e.g. Adobe Acrobat Reader) or print at home or in a copy shop.

NOTES
• Format: A4 portrait, printable in color or black and white, print at "actual size"
• Colors may vary slightly depending on screen and printer
• Since this is a digital file, returns are not possible after download. If you have any problems with the file, just send me a message.

USE
For use within your own company or organization: You may print and fill out the file as often as you like, including for your booth team. Passing the file on to third parties, reselling it, or publishing it is not permitted.

Provider: Sebastian Salomo · WirkAPP24 · Burgstädtler Straße 29 · 01809 Dohna