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Nonprofit Grant Application Tracking Spreadsheet - Google Sheets Version - With Dashboard, Budget Projection, & Submission Tracker

DrTrackerPhD  
5 out of 5 stars

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Star Seller. This seller consistently earned 5-star reviews, shipped on time, and replied quickly to any messages they received.

  • Designed by DrTrackerPhD
  • Party decor for gatherings and celebrations
  • Digital download
  • Digital file type(s): 1 PDF

Keep your grants organized, your deadlines clear, and your funding outlook positive. This Google Sheets template is built for grassroots nonprofits and grant management teams that want a simple but powerful tracker. No fancy software required!

*** Want an Excel version? Check out this listing instead! https://www.etsy.com/listing/4482765208/nonprofit-grant-application-tracking ***

WHAT'S INSIDE (6 tabs)
• Dashboard – Pick a sub-organization (up to 5) or view “All” to see submissions, awards, win rate, amounts requested/awarded, and breakdowns by funder type and stage.
• Track Grant Applications – Enter each opportunity, due dates (LOI + up to 3 deadlines), stage, outcomes, and amount per grant year for each sub-org (up to 5). Includes fields for funder type, by-invite flags, notes, and more.
• Timeline – Filter by sub-org or “All” to see upcoming LOIs, proposals, reports, and internal milestones in one clean list.
• Budget Projection by FY – Instantly see projected dollars by fiscal year for each sub-org and overall. Also includes a Funded only / All grants toggle. Choose how to split grant-year amounts that cross fiscal years:
• “Allocate each grant year in one fiscal year,” or
• “Distribute proportionally across 2 fiscal years.”
• Settings – Customize fiscal year start, sub-org names (up to 5), stage labels, funder types, deadline types, and default projection behavior.
• How to Use – A quick start guide with screenshots and tips.

DESIGNED FOR
• Small to midsize nonprofits, fiscally sponsored projects, and community groups
• Grant writers, development managers, and program leads who wear many hats
• Teams that need projections by recipient/sub-org and by fiscal year (not just calendar year)

KEY FEATURES
• Sub-org tracking (up to 5) with per-grant-year amounts for each recipient
• Budget projections by fiscal year with two allocation methods (single-FY or proportional split)
• Funded-only vs. All grants view tied to your Outcome (“Awarded” / “Not awarded”)
• Deadline pipeline (LOIs, proposals, reports, internal milestones) with “next up” highlights
• By-invite tracking (e.g., “invited to apply”) and stage filters (Planning → Submitted → Awarded)
• Clean data entry with dropdowns, validation, and sample data to learn the flow
• No add-ons or macros; 100% Google Sheets

WHAT YOU'LL GET
• A read-only Google Sheets link to make your own copy
• A pre-filled demo version (fake funders, programs, and recipients) so you can see everything working
• Built-in help tab with setup steps and quick tips

CUSTOMIZABLE FEATURES
• Sub-org/recipient names (up to 5)
• Funder types, stage names, deadline labels
• Fiscal year start (any month/day)
• Projection behavior (single-FY vs. proportional split)
• Dashboard filters (view by sub-org or All)

NOTES
• This is a Google Sheets template (not Excel).
• Template is licensed for one organization; make unlimited copies within your org.
• Redistribution or resale of the template is not permitted.

IMPORTANT INFORMATION
• This is a digital file. You will not get anything in the mail.
• Because this item is digital, it is not returnable. There are no refunds or exchanges. Please review the listing closely to understand the product before purchasing.
• This template is for personal use by purchaser only. Redistribution, resale, or commercial use is not permitted. However, you may make copies for your own use.
• This file is for web browser use in Google Sheets only. It is optimized for use on a computer or tablet. It cannot be converted to Excel. You will need a Google account to access this file.
• This tracker is NOT intended to be fully customizable. If you edit the spreadsheet beyond entering or deleting data in the indicated cells, the basic functionality of the sheet might break. I cannot guarantee its functionality if you add or delete rows or make other structural changes. If you need a customized version, please contact me to discuss pricing.

HOW TO ACCESS THE TRACKER
• Purchase this item
• Open your Etsy account by clicking the circle in the top right of the page (might show your profile photo)
• Click on “Purchases”
• Scroll down to find the order
• Click “Download files”
• Click “Download”
• Open the PDF and follow the instructions to access the file

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Reviews for this item

5.0

We calculate this number using a recency-weighted average of all ratings, with a rating's value decreasing by half each year to best reflect the current experience.

(2 reviews)

5.0 Item quality
5.0 Shipping
5.0 Customer service
100% Buyers recommend
5 out of 5 stars 5 This item

Dominique May 19, 2026

This spreadsheet is exactly what I needed to support our grant and foundation tracking. The seller was incredibly kind, accommodating, and quick to respond when I needed help troubleshooting. I’m excited to share this resource with my team and use it to improve our tracking processes.

Dominique May 19, 2026

Response from Dr. Tracker, Ph.D.

It was great working with you - thank you for your purchase!

5 out of 5 stars 5 This item

James Dec 20, 2025

Excellent tracker. I suggested adding tracking of reporting dates to the seller and they are going to add it! Talk about responsive! 10 outta 5, would buy again.

James Dec 20, 2025

Response from Dr. Tracker, Ph.D.

Thank you James! 🙂

DrTrackerPhD
Dr. Tracker, Ph.D.
DrTrackerPhD ·

Seattle, Washington

We calculate this number using a recency-weighted average of all ratings, with a rating's value decreasing by half each year to best reflect the current experience. 4.9
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