CC Community Director Budget & Payment Spreadsheet -Intergrates for Foundations, Essentials, Challenge | Family/Student log + tutor tracking

Classical Conversations Director Spreadsheet – Complete Financial & Community Management System

This is a comprehensive and fully integrated Google Spreadsheet designed specifically for Classical Conversations Community Directors. While it is especially helpful for Licensed Community Directors (LCDs), it can absolutely be used by any CC Director.

This spreadsheet will save you hours of time and eliminate complicated equations by keeping everything organized, automated, and consistent in one place.

I’ve been a Community Director for several years, and this is my go-to tool. I truly wouldn’t be able to fulfill my role without it. This spreadsheet has been refined and improved over many years and is genuinely a labor of love.

What’s Included
Family & Student Management
-A Family Information sheet to track enrolled families, student birthdays, and program enrollment

Automatically feeds data into:
-Class Rosters
-Family Payments
-Designed to support large families with multiple enrolled students

Tutor Attendance & Pay Tracking (Includes: LCD model or Director pays Tutor model)
-Separate tutor attendance sheets for:
--Foundations & Essentials
--Challenge
-Track tutors and substitutes by day, week, quarter, or semester
-Automatically calculates tutor pay — no manual math required
-Includes a dedicated sheet for communities where tutors pay fees to the director

Master Key
-Centralized Master Key sheet to keep tuition, fees, and rates consistent
-Easily update pricing each year without breaking formulas
-All calculations update automatically throughout the spreadsheet

Supplies, Expenses & Taxes
-Separate sheets to track:
--Tutor payments
--Program supplies (Foundations, Essentials, Challenge)

Tax category dropdowns automatically feed into a Tax Category Summary
-Includes automated, tax-ready summaries for:
--School year
--Calendar (tax) year
-Designed to make tax time simple and stress-free

Mileage Tracker
-Track deductible mileage throughout the year
-Easily include mileage totals in tax reporting

Designed for Real-World Use
No formulas to write
Clear instructions included with a video tutorial
Built to scale as your community grows
Thoughtfully organized for directors juggling many responsibilities

How to Order & Use
1. Purchase this listing on Etsy
2. Download the included PDF with the Google Sheets access link
3. Follow the instructions on the START HERE tab
4. Make a copy to your own Google Drive
5. Enter your community’s information and begin using the spreadsheet

✔ Works with a free Google account
✔ No special software required

Software Requirements
-This spreadsheet is designed for Google Sheets and uses Google-specific features.
While the file can be downloaded to Excel for viewing, full functionality is only supported in Google Sheets.
-Excel is not supported.

Terms of Use
Licensed for personal use within one Classical Conversations community
May be used for your own community administration
May not be copied, shared, resold, or distributed
May not be uploaded to shared drives or group folders accessible by other communities
If another director would like this tool, please direct them to purchase their own copy
Thank you for honoring these terms and supporting the time and care invested in this resource.

Digital Product Disclaimer
This is a digital download — no physical item will be shipped
Due to the nature of digital products, refunds are not available once the file has been downloaded

This spreadsheet is not affiliated with or endorsed by Classical Conversations®