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Car rental management system – Fleet Tracker Template ( Google Sheets )

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Original Price: $100.00

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Highlights

  • Designed by DGFlow
  • Digital download
  • Digital file type(s): 1 PDF

Take full control of your car rental business with this all-in-one Car Rental Management System. Designed for efficiency, clarity, and easy monitoring, it keeps your fleet, rentals, customers, and maintenance organized, all in one place. Perfect for small businesses, agencies, or car-sharing services looking to save time and make smarter decisions.

⭐ Features Include:

1️⃣ Dashboard:

✔ Real-time snapshot of Income, Expenses, Profit, and fleet performance
✔ Track this month’s income, total expenses, and profit with automated calculations
✔ Clear KPIs for quick decision-making

2️⃣ Cars Inventory:

✔ Detailed fleet management with car status (Available, Maintenance, Scheduled)
✔ Track each vehicle’s ID, status, and condition
✔ Quickly filter or search vehicles for bookings or maintenance

3️⃣ Rentals:

✔ Record and monitor all rentals with dates, car ID, customer ID, and total amount
✔ Automatically tracks current and past rentals
✔ Supports filtering for last rentals per car or customer

4️⃣ Customers:

✔ Centralized customer database
✔ Store and manage customer profiles including contact info and basic details
✔ Quickly view customer information when assigning rentals

Note: Rental activity is tracked separately in the Rentals sheet

5️⃣ Maintenance Log

✔ Track all maintenance activities including mechanical repairs, cleaning, inspections, and administrative tasks
✔ Log date, car ID, service type, cost, service center, notes, and status
✔ Automatically updates car status in inventory (Available, Maintenance, Scheduled)

⭐ How It Works ?

1️⃣ Add Your Fleet: Enter all cars in the Cars Inventory sheet with details like ID, status, and availability.

2️⃣ Record Rentals: Log every rental in the Rentals sheet including car, customer, dates, and payment.

3️⃣ Manage Customers: Add customer profiles in the Customers sheet for easy reference during rentals.

4️⃣ Track Maintenance: Log services and costs in the Maintenance Log, automatically updating car status and financial summaries.

5️⃣ Monitor Your Business: Track income, expenses, profit, and fleet performance in the Dashboard for clear, real-time insights.

⭐ Why Choose This System:

✔ Automated calculations: Monthly income, expenses, profits, and last rentals
✔ Multi-purpose dashboard for easy tracking and reporting
✔ User-friendly: no technical skills required
✔ Dark-mode ready with modern color-coded visuals
✔ Perfect for fleet management, small rental agencies, and car-sharing services

⭐Perfect for:

✔ Small car rental businesses
✔ Fleet management professionals
✔ Customer management and rental assignment
✔ Maintenance scheduling and cost tracking
✔ Business owners who need clear financial insights

Take the stress out of managing your rental fleet, stay organized, save time, and make smarter business decisions with this all-in-one Car Rental Management System.

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Reviews for this item

5.0

We calculate this number using a recency-weighted average of all ratings, with a rating's value decreasing by half each year to best reflect the current experience.

(1 reviews)

5.0 Item quality
5.0 Shipping
5.0 Customer service
5 out of 5 stars 5 This item

saifol Feb 20, 2026

Good product for car rental

saifol Feb 20, 2026

Photos from reviews

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