STR License Renewal Calendar — Airbnb Permit Tracker — Vacation Rental Compliance Spreadsheet — Excel

Every renewal date, ahead of you. Not behind. STR license + permit renewal calendar for Airbnb / VRBO hosts. Don't lose your listing because a permit lapsed. Excel + Google Sheets.

A $2,500 STR permit you forgot to renew can take your $48,000/year listing offline.
The city sends one notice (sometimes none). Airbnb gets the notice from the city
and deactivates your listing. Now you're scrambling to re-register as a new
applicant — and your peak season is gone.

This workbook is the calendar that prevents it. Every STR license, business
license, sales tax permit, fire/safety inspection, and lottery/renewal date —
tracked per property with countdown alerts. Yellow at 60 days. Red at 30 days.
Renewal completed before the cleaning crew has noticed.

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WHAT'S INCLUDED
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📋 Property Roster
· Every property + jurisdiction tracked
· Multi-state, multi-county, multi-city support

📋 Renewals Register
· STR license, business license, sales/lodging tax permit, fire inspection, occupancy permit, HOA approval, state lottery (Joshua Tree CA, Sedona AZ, etc.)
· 8 most common renewal types pre-loaded

📋 Per-Renewal Detail
· Issuing authority, license number, issue date, expiration date
· Renewal lead time, renewal cost, supporting document link

📋 Calendar View (the headline)
· Rolling 12-month calendar
· Yellow flag at 60 days out
· Red flag at 30 days (or already overdue)
· Sortable by month, jurisdiction, or property

📋 Penalty Reference
· What each jurisdiction does when permits lapse
· Common: $250-$5,000 fine per day, listing suspension, re-registration as new applicant
· Worst-case: loss of grandfathered status

📋 Document Storage
· Cloud-link column per renewal (Drive / Dropbox)
· Quick access on renewal day

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WHO THIS IS FOR
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· Single-property hosts who can't afford one missed deadline
· Multi-jurisdiction operators (properties across cities or states)
· Hosts in regulated markets (Joshua Tree, Sedona, Nashville, Austin, NYC, SF)
· Anyone who's lost a listing — even briefly — due to expired registration

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HOW IT WORKS
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1. Open the workbook. Add properties + jurisdictions to the Roster.
2. Fill the Renewals Register. Pull dates from your existing license documents.
3. On the 1st of every month: open the Calendar tab.
4. Yellow flags = renew this month. Red flags = renew this week.
5. Click the renewal link. Renew. Update the issue + expiration dates. Move on.

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WHY THIS MATTERS
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Most STR-bans are enforced via permit-expiration audits, not policy votes.
Cities don't need to vote you out — they just wait for your license to expire
and decline the renewal. The hosts who stay in business are the ones who renew
on time, every time, with documentation.

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FILE COMPATIBILITY
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✅ Microsoft Excel 2016+ (Windows and Mac) · ✅ Excel 365 · ✅ Google Sheets

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REFUNDS + SUPPORT
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14-day refund, no questions asked. Email hello [!at] thestrledger.com.

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⚠ Digital product. Not legal advice. Penalty-reference data is general guidance — verify with each jurisdiction's current ordinance.