Security Deposit Return Receipt (Fillable PDF, Word Doc) | Landlord Deposit Acknowledgment Form | Tenant Move-Out Document

When a tenancy ends, you are legally required in most states to provide written itemization of how the security deposit was handled and to do it within a strict deadline. Missing that deadline can cost you every deduction, even legitimate ones.
This letter covers all three outcomes in one document: full return, partial return with deductions, and balance due to landlord. Fill it out, attach it to one of the three included email templates, and you have a complete, documented paper trail from move-out day.

What's included:
— Fillable PDF - complete on screen, tablet, or phone and deliver digitally
— Editable Word Doc - customize with your business name and save as your master template
— 50-State Reference Guide - return deadlines, interest requirements, and penalties for all 50 states + DC, linked directly to official state statutes
— Instructions Guide - best practice tips
— 3 Email Templates - one for each outcome: full return, partial return, and balance due to landlord. Each template instructs the tenant to sign and return the letter digitally or by mail

What the letter covers:
Tenant and property information, lease dates, move-out date, forwarding address, proper notice and lease fulfillment confirmation, all deposit types held, last month's rent application, interest accrued, itemized deductions, outcome selection, amount returned or balance due, refund details, payment instructions, dispute rights, and landlord signature block.

Who this is for:
Individual landlords, property managers, and anyone who needs to formally close out a security deposit at move-out, whether returning funds, making deductions, or collecting a balance owed.

This is a digital download. No physical product will be shipped. Files are available immediately after purchase. For personal/business use only, redistribution or resale is prohibited.

If you have any questions or need assistance with your download, reach out anytime. We're happy to help.

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