• May include: A digital catering quote calculator template featuring a table with columns for cost line, per head, and total. The text reads Price Per Head, Catering Quote Calculator, Quote every job with your margin already built in, and getprepsheet.com.
  • May include: A digital Catering Quote Calculator template featuring a table with cost lines for food, staff, and hire and travel. The document includes text detailing features like per head costing, target food cost percentages, and a worked example.
  • May include: A digital catering quote calculator template featuring a table with columns for cost line, per head, and total. The text reads Price Per Head, Catering Quote Calculator, Quote every job with your margin already built in, and getprepsheet.com.
  • May include: A digital Catering Quote Calculator template featuring a table with cost lines for food, staff, and hire and travel. The document includes text detailing features like per head costing, target food cost percentages, and a worked example.
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Catering Quote Calculator | Price Per Head Excel Template for Caterers, Events & Hospitality (Instant Download)

Prep Sheet

Designed by Prep

Owner of PrepSheet
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Digital download

Digital file type(s)

1 File

Quoting catering jobs by gut feel is how caterers lose money on a fully booked diary. This Excel template builds a profitable quote in minutes.

Enter your guest numbers and food cost per head, add staffing, hire and travel, set your target food cost %, and it works out your price per head and the full quote — with your margin already built in.

What's inside:
• Food, staff, hire and travel costed per head AND as a total
• Target food cost % does the pricing for you
• Stops the #1 catering mistake: quoting too low to win the job
• Worked example built in — just type over it

Excel (.xlsx) — also opens in Google Sheets & Numbers. Works offline, no subscription, yours forever.

For caterers, private chefs, event and hospitality businesses. Built by a working chef.

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Price:$12.67

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Listed on Jun 27, 2026
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