Wedding Guest List Spreadsheet | RSVP Tracker & Seating Chart Excel Google Sheets | Wedding Planner Guest List Manager Template

Plan every guest, RSVP, meal and table in ONE connected spreadsheet — from the first save-the-date all the way to your final seating plan and thank-you cards. Enter each guest only once and your headcounts, caterer meal counts, seating capacity and thank-you tracking all update themselves. No formulas to build, no apps, no monthly fees. Sample guests are pre-filled so you can see exactly how it works — just type over them with your own.

Built for brides, grooms, planners and parents who want their whole guest list organized and stress-free.

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WHAT'S INCLUDED (8 Tabs)
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✅ Instructions — Simple quick-start guide and the color system explained
✅ Settings — Enter your names, wedding date, RSVP due date, meal options and seats-per-table once; they power the whole file
✅ Guest List — Your master sheet: side, adults, kids, address, save-the-date, invite, RSVP, # attending, meal, dietary notes, table & gifts
✅ Seating Chart — Assign tables and watch seats-remaining, Full / Open / OVER status and unseated-guest alerts update live
✅ Meal & Dietary — Auto-tallies how many of each entrée to give your caterer, plus a dietary & allergy overview
✅ Thank-You & Gifts — Track gifts received vs thank-you cards sent and how many you still owe
✅ Dashboard — Invited, confirmed, declined, pending, adults vs kids, total plates, % responded and a days-to-go countdown
✅ Lists — Behind-the-scenes dropdown values (you rarely need to touch it)

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KEY FEATURES
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👥 LIVE HEADCOUNT — Confirmed, declined and pending update the moment you log an RSVP
🍽️ AUTOMATIC MEAL TALLY — Exact entrée counts ready to hand to your caterer
🪑 SMART SEATING CHART — Per-table capacity, seats remaining and over-capacity alerts in real time
⚠️ UNSEATED-GUEST FLAG — Instantly see confirmed guests who still need a seat
💌 THANK-YOU TRACKER — Never forget a thank-you card again
📊 600+ BUILT-IN FORMULAS — Everything calculates for you automatically
📅 COUNTDOWN — Days until your wedding and until the RSVP deadline, front and center
📥 DROPDOWN MENUS — Pick side, RSVP status and meal from built-in lists

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HOW IT WORKS
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1️⃣ Open Settings and enter your wedding details and meal options
2️⃣ Add each guest/household on the Guest List — update RSVP, # attending and meal as replies come in
3️⃣ Assign a table number to each guest — the dashboard, caterer counts and seating capacity fill in automatically

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COMPATIBILITY
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✔ Microsoft Excel (Desktop, Online & Mobile)
✔ Google Sheets (Free — just upload the file)
✔ Works on PC, Mac, iPhone, iPad & Android

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INSTANT DIGITAL DOWNLOAD
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This is a digital product — no physical item will be shipped. You'll receive the .xlsx file immediately after purchase and can reuse it for any wedding, shower or large party, year after year.

Perfect for brides, grooms, mothers-of-the-bride, DIY and professional wedding planners, and anyone organizing a big celebration.

Questions? Message us anytime — we're happy to help!

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