• May include: A digital vendor management dashboard template featuring a dark green header with white text. The interface includes a tracker spreadsheet and a summary dashboard with four boxes displaying zero for total vendors, confirmed, contracts, and COIs.
  • May include: A digital document titled What's Included listing six features: Vendor Roster, COI Tracker, Live Dashboard, Status Dropdowns, Payment Tracking, and Start Here Guide. The text is dark green on a light cream background with page number 02/08.
  • May include: A digital vendor management tracker and dashboard template featuring a dark green header with white text. The tracker includes columns for vendor details and status, while the dashboard displays summary metrics for vendors.
  • May include: An informational graphic titled How it works: From first booking to final payment. It outlines five steps: 01 Book, 02 Log, 03 Collect, 04 Pay, and 05 Confirm, with sub-descriptions for each. The text reads: The status of every vendor, one glance away.
  • Event Vendor Tracking Spreadsheet | Vendor Management, Contract, COI Log & Payment Tracker Dashboard | Editable Excel image 5
  • May include: A white informational graphic with dark green text that reads: WHY IT EXISTS. A missing COI can stop a load-in cold. Vendor problems are rarely creative problems. They are tracking problems — this system tracks everything. THE PRODUCER SHOP 06 / 08.
  • May include: A digital document page titled The Producer Shop Library, Pair with other systems. It lists Master Event Budget, Production Schedule, Run of Show, and Production SOP. A dark green banner highlights The Event Production Toolkit.
  • May include: A white informational graphic with dark green text reading The Producer Shop. The text describes documents for live event productions, including venues, launches, galas, and shows. The footer includes the text Event Operations, Done Properly.
  • May include: A digital vendor management dashboard template featuring a dark green header with white text. The interface includes a tracker spreadsheet and a summary dashboard with four boxes displaying zero for total vendors, confirmed, contracts, and COIs.
  • May include: A digital document titled What's Included listing six features: Vendor Roster, COI Tracker, Live Dashboard, Status Dropdowns, Payment Tracking, and Start Here Guide. The text is dark green on a light cream background with page number 02/08.
  • May include: A digital vendor management tracker and dashboard template featuring a dark green header with white text. The tracker includes columns for vendor details and status, while the dashboard displays summary metrics for vendors.
  • May include: An informational graphic titled How it works: From first booking to final payment. It outlines five steps: 01 Book, 02 Log, 03 Collect, 04 Pay, and 05 Confirm, with sub-descriptions for each. The text reads: The status of every vendor, one glance away.
  • Event Vendor Tracking Spreadsheet | Vendor Management, Contract, COI Log & Payment Tracker Dashboard | Editable Excel image 5
  • May include: A white informational graphic with dark green text that reads: WHY IT EXISTS. A missing COI can stop a load-in cold. Vendor problems are rarely creative problems. They are tracking problems — this system tracks everything. THE PRODUCER SHOP 06 / 08.
  • May include: A digital document page titled The Producer Shop Library, Pair with other systems. It lists Master Event Budget, Production Schedule, Run of Show, and Production SOP. A dark green banner highlights The Event Production Toolkit.
  • May include: A white informational graphic with dark green text reading The Producer Shop. The text describes documents for live event productions, including venues, launches, galas, and shows. The footer includes the text Event Operations, Done Properly.
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Event Vendor Tracking Spreadsheet | Vendor Management, Contract, COI Log & Payment Tracker Dashboard | Editable Excel

The Producer Shop

Designed by The Producer Shop

Owner of TheProducerShop
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Digital download

Digital file type(s)

1 ZIP

VENDOR MANAGEMENT SYSTEM
The vendor command center for professionally produced events.

Every event runs on vendors. On most events, everything you know about those vendors lives in twelve different email threads.

The Vendor Management System puts it in one place: who's booked, what they cost, what they've been paid, and whether their insurance is actually in hand.

WHY WE BUILT IT
A missing certificate of insurance can stop a load-in cold. So can a deposit nobody logged or a balance nobody chased. These aren't creative problems. They're tracking problems, and they're the ones that quietly derail otherwise flawless events. This system was built so the status of every vendor is always one glance away.

WHO IT'S FOR
Event producers, venues, hotels, caterers, production companies, agencies and hospitality teams. Anyone responsible for the people who make an event happen.

WHAT'S INSIDE
Vendor Roster: every vendor, contact, scope, deposit and balance in one master sheet.
COI Tracker: certificates, coverage limits, additional insureds and expiration dates.
Live Dashboard: vendor counts, confirmations, contracts and COIs outstanding, updated automatically as you fill the sheets.
Built-in dropdowns, COI follow-up flags and payment tracking.
Instructions tab with a short walkthrough.

WHY IT'S DIFFERENT
This isn't a blank spreadsheet. It's a working system with the logic already built in, the same one used to keep real productions on schedule and compliant. Fully editable in Excel; works in Google Sheets.

HOW IT WORKS
Instant digital download. Open in Excel or Google Sheets, replace the sample rows with your event, and it's yours.

NOTE: Digital product. Nothing is shipped. Because of the nature of instant downloads, all sales are final. If you have any trouble with your file, reach out and I'll make it right.

LICENSE: For use within your own business or organization. May not be resold, redistributed or shared as a digital product.

THE PRODUCER SHOP
We believe thoughtful systems create extraordinary experiences.

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NowPrice:$23.80

Original Price: $28.00

15% off

•

Sale ends on August 19

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Meet your seller

TheProducerShop
The Producer Shop
TheProducerShop ·

New York, United States

No reviews yet
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2 sales
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New on Etsy
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