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Wedding Budget Spreadsheet | Vendor Comparison, Deposit Tracker (PDF Guide)

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Highlights

  • Designed by HerRescueKits
  • Party decor for gatherings and celebrations
  • Digital download
  • Digital file type(s): 1 PDF, 1 other file

MARRY THE PERSON, NOT THE DEBT.

Here's the secret nobody tells engaged couples: budgets don't blow up on the venue or the dress. Those numbers are big, visible, and negotiated in daylight. Budgets die from the other direction — forty small lines that never appeared in any quote. The cake cutting fee. The service charge. The overtime hour. The postage for invitations that turned out to be "non-standard size."

Each one is small. Together they routinely add 10-20% on top of what you planned — and they arrive late, when you're emotionally committed and can't say no.

I Do, On Budget fights back with three weapons: a budget that tracks planned vs actual vs paid in real time, a vendor comparison tab where every quote competes side by side, and the Hidden Costs list — every ambush, named in advance.

WHAT'S INSIDE

1) GOOGLE SHEETS BUDGET SYSTEM (Excel file — uploads to Google Sheets so BOTH of you can edit from your phones)
- DASHBOARD: total budget vs contracted vs paid, deposits, open balances count, and real cost per guest — all automatic, with a full category breakdown
- BUDGET BY CATEGORY: 20 wedding-specific lines including the ones everyone forgets — alterations, tips, and a contingency fund
- VENDOR COMPARISON: 50 rows with the column that saves thousands: "NOT included / extra fees" right next to "what's included"
- PAYMENTS & DEPOSITS: per contract — deposit, two payments, auto balance, final due date, settled?
- PER-GUEST CALCULATOR: see exactly what each yes on the list costs. Powerful for the "should we invite the whole office?" conversations
- HIDDEN COSTS CHECKLIST: 20 ambush items with typical ranges and an "asked / budgeted?" dropdown

2) HIDDEN COSTS FIELD GUIDE (8-page printable PDF)
- Every hidden cost explained, with the exact question that defuses it ("Does the service charge replace gratuities?")
- Vendor negotiation tips (never say your total budget first; trade scope, not quality)
- 8 questions to ask every vendor before signing
- The Priorities Exercise for couples — this one page prevents more arguments than any spreadsheet
- Printable payment schedule for the fridge

HOW IT WORKS
1. Instant download after purchase
2. Upload to Google Sheets (File > Import) and share it with your partner
3. Fill only the yellow cells — everything else calculates itself
4. Five minutes together every week. The couples who do this don't fight about money in month eleven.

Ten years from now you'll remember who was there and how it felt — not the chair covers. Spend like that's true, because it is.

INSTANT DIGITAL DOWNLOAD — no physical item shipped. Personal use only. Cost ranges are indicative and vary by country and season. Also available in French and Spanish — see our shop.

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Listed on Jul 20, 2026
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