Document Control Register | Excel and Google Sheets QMS Template | Automated Dashboard

Seller's description

DOCUMENT CONTROL MANAGEMENT SYSTEM – EXCEL & GOOGLE SHEETS TEMPLATE

Take control of your internal and external documents with one organized Document Control Management System designed for quality teams, laboratories, consultants, and businesses that need a clear way to manage document status, revisions, review dates, and controlled records.

This digital template includes a live dashboard, detailed internal and external document registers, a built-in guide, a blank Excel workbook, an example-filled Excel workbook, and a Google Sheets version link — so you can start with a clean file or see exactly how the system works before entering your own data.

WHAT YOU WILL RECEIVE

✓ 1 Blank Excel Workbook
Start from a clean template and enter your own documents.

✓ 1 Example-Filled Excel Workbook
Includes sample entries so you can immediately understand how each section works. Simply delete or replace the example information with your own data.

✓ 1 Google Sheets Link
Prefer working online? A Google Sheets version is also included.

✓ 4 Ready-to-Use Tabs

Dashboard
Internal Documents
External Documents
Guide
SMART DOCUMENT CONTROL DASHBOARD

Get a quick overview of your document-control system without searching through long registers.

The dashboard automatically summarizes key information such as:

Total internal documents
Active documents
Cancelled documents
Documents under revision
Draft documents
Overdue revision dates
Documents due within 30 days
Total external documents
Current / Not Current documents
Documents requiring review
Overdue external document checks
Archived documents
Recently updated internal documents
Recently updated external documents

This gives you a clear management overview for daily document control, internal reviews, audits, and quality-system monitoring.

INTERNAL DOCUMENT REGISTER

Keep your controlled internal documents organized in one structured register.

Track information including:

Document Code
Document Name
Document Type
Issue Date
Revision Number
Revision Date
Prepared By
Approved By
Distribution Locations
Document Status
Revision Summary / Changes Made
Next Revision Date
Related Documents
Storage Location
Number of Copies
Notes

Ideal for managing procedures, work instructions, forms, policies, manuals, and other internally controlled documents.

EXTERNAL DOCUMENT REGISTER

Manage standards, regulations, external methods, manuals, guidelines, and other external references in a dedicated register.

Track:

Document Number / Code
Document Name
Issuing Organization
Subject / Scope
Current Version
Publication / Update Date
Access Location
Check Frequency
Last Check Date
Next Check Date
Checked By
Status
Application Area
Notes / Actions

Status fields make it easier to identify documents that are Current, Not Current, Check Required, or Archived.

BUILT-IN GUIDE

A dedicated Guide tab is included to help you understand the workbook structure, status definitions, dashboard logic, and recommended workflow.

You do not need to build the spreadsheet from scratch — simply review the example version and begin replacing the sample entries with your own information.

EXCEL + GOOGLE SHEETS

The package includes both Excel files and access to a Google Sheets version.

No additional document-control software is required.

For the best viewing and editing experience, especially when working with the wide Internal and External Document registers, a desktop or laptop computer is recommended.

EXAMPLE DATA INCLUDED

The example-filled workbook shown in the listing images is included to demonstrate how the system works.

The sample names, document codes, statuses, dates, organizations, and other entries are examples only.

You can delete them and replace them with your own information.

IMPORTANT INFORMATION

• This is a digital product. No physical item will be shipped.
• Microsoft Excel software is not included.
• A Google account may be required to use Google Sheets.
• The files are editable.
• Example data can be removed or changed.
• Colors, text, entries, and many workbook fields can be customized to suit your workflow.
• This template is designed to support document-control organization and quality-management workflows; it is not an official ISO document and does not by itself guarantee certification, accreditation, or regulatory compliance.

NEED HELP?

If you have any questions about the files, setup, or how to use the template, please feel free to send me a message through Etsy.

I’ll be happy to help.

Thank you for supporting my small shop!

I hope this Document Control Management System helps you save time, stay organized, and keep your documents easier to review and manage.