Contractor Bid & Job Costing Spreadsheet | Construction Estimate Template Excel Google Sheets | Overhead Rate And Profit Calculator

Most estimating templates add up what a job costs. This one tells you what to charge.

It works out what an hour of your time actually costs — wage, burden, non-billable time and overhead — then loads every bid with the right overhead, stress-tests the price before you send it, and tracks the job's real margin while you can still do something about it.

Thirteen linked sheets. 2,291 working formulas. Built for contractors, remodellers, electricians, plumbers, builders and any trade business that quotes work and then has to deliver it profitably.

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WHAT MAKES THIS DIFFERENT

★ A real overhead rate, not a guess.
Enter your annual overhead and crew data once. The workbook calculates your fully burdened labour cost, your cost per BILLABLE hour (you pay for travel, quoting and holidays too — most templates ignore this), your break-even hourly rate, and the rate you must actually sell at to hit your target margin.

★ Overhead allocated per labour hour, not as a flat percentage.
A labour-heavy job ties up your crew, vehicles and office for weeks. A material-heavy job is mostly a supplier invoice. Charging both a flat 10% overprices one and quietly loses money on the other.

★ A sensitivity grid on every bid.
Materials go up. Labour overruns. Your quoted price does not change. The grid shows exactly what your profit becomes across every combination — and turns red where you start losing money. Read the worst corner before you send the quote, not in week six.

★ Earned value tracking while the job runs.
Cost Performance Index, projected final cost, projected final margin, and a plain-English alert: "Job is running 4.3% below the margin you quoted."

★ Margin vs markup, settled.
Adding 30% to your cost gives you a 23% margin, not 30%. The conversion table is built in and every bid shows both numbers side by side.

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THE THIRTEEN SHEETS

1. Start Here — colour legend, licence, quick reference
2. Setup — company details, tax/VAT rate, defaults, and every dropdown list
3. Overhead & Rates — break-even hourly rate, required sell rate, break-even revenue, jobs needed per month
4. Price Book — 35 starter items with unit costs, waste factors and default markups; room for 110
5. Bid Builder — 100 lines, 15 phases, automatic lookups, per-line cost override
6. Bid Summary — cost roll-up, overhead allocation, contingency, pricing decision, two sensitivity grids
7. Proposal — a client-facing quote that fills itself in; print or save as PDF
8. Change Orders — variations priced and tracked; approved ones raise the contract value automatically
9. Job Costs — 200 rows for actual spend and hours, with paid/unpaid tracking
10. Estimate vs Actual — variance by category and by phase, CPI, projected final margin
11. Draw Schedule — progress billing with retainage, due dates and net cash position
12. Bid Pipeline — 100 bids, win rate overall and by job type, won-margin vs lost-margin
13. Dashboard — every key number on one screen, with alerts

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WHAT YOU RECEIVE (instant download)

✓ BLANK workbook (.xlsx) — ready for your first job, starter price book loaded
✓ DEMO workbook (.xlsx) — a complete bathroom remodel worked through every sheet
✓ 8-page quick-start guide (PDF) — setup, workflow and the pricing maths explained

✓ Works in Microsoft Excel 2016, 2019, 2021, 365 — Windows and Mac
✓ Works in Google Sheets — upload to Drive and open
✓ Formatted in US dollars — switch to GBP, EUR or any currency in about 30 seconds (one format change, explained in the guide)
✓ Any tax or VAT rate — set it once
✓ Nothing locked or password-protected — every formula visible and editable

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WHO IT IS FOR

General contractors · Remodellers and renovators · Electricians · Plumbers · HVAC · Roofers · Painters and decorators · Landscapers · Tilers and flooring · Carpenters and joiners · Commercial fit-out · Anyone quoting fixed-price work

Works for a one-person operation and for a crew of ten. If you send quotes and want to know whether they were any good, it will earn its price on the first job.

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Also available in my shop: the same system built for electricians, plumbers, HVAC, roofing and more. Message me if you need more than one and I will sort out a bundle price.

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PLEASE NOTE

This is a digital download — no physical item will be shipped. Files are available immediately after purchase. Because of the nature of digital products, this item is not returnable, so please check the photos and this description carefully first — and message me with any question before you buy.

Licensed for use in one business, unlimited jobs and clients. Not for resale, sharing or redistribution.

This is a calculation tool, not accounting, tax or legal advice. The figures it produces depend entirely on the inputs you give it — always check a price before it goes to a client.

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Questions, or something not behaving? Message me before leaving a review. Nearly every issue is a blank required field and takes two minutes to sort out.
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Manufacturer(s):

Basecap AS
Nesbruveien 75
1394 Nesbru
Norway
post [!at] basecap.no

Product safety:

Digital download only. No physical product is shipped and no physical hazards apply. Spreadsheet files in .xlsx format and a PDF guide, for use in Microsoft Excel or Google Sheets. This is a calculation tool for business estimating; it is not accounting, tax or legal advice, and the figures it produces depend entirely on inputs provided by the user.