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Business Expense Tracker Spreadsheet, Excel & Google Sheets Accounting Template, Auto-Calculating, Tax Deductible Log

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Most expense trackers lock you into monthly subscriptions or make you calculate totals by hand. This spreadsheet does the math for you. Enter each purchase once (date, category, vendor, amount, tax), and the row total calculates itself. The Summary tab totals everything at a glance.

WHAT YOU GET (4 connected tabs)

START HERE: A one-page walkthrough of the whole workbook (what to fill in, what to leave alone, and exactly how to clear the example data when you're ready).

SETTINGS: Your business name, currency symbol, and tax rate, entered once. Expenses and Summary read their values from this sheet; nothing is hardcoded anywhere else. Change the currency symbol and every header and total on the other tabs follows automatically.

EXPENSES: Every business purchase (date, category, vendor, amount excluding tax, tax, total, deductible status). The category dropdown is yours to edit. 200 rows ready for your entries, and every row total is a formula, so nothing gets missed.

SUMMARY: A complete overview with nothing to type. Shows total spent, total tax paid, expenses split by deductibility status, totals broken down by category, and totals by month. Everything is a formula feeding from Expenses, so it updates the moment you add a row.

HOW IT WORKS

1. Open Settings and fill in your business name, currency symbol and tax rate (once).
2. Go to Expenses, add a row for each purchase: date, category, vendor, amount and tax. The row total calculates itself.
3. Check Summary any time. Total spent, tax paid, by category, by month, and which expenses you marked deductible. All formulas, nothing to type.

WHAT YOU NEED

Microsoft Excel or Google Sheets with no macros, no add-ins, and no other software required. Colored cells are the only ones you ever touch; white cells are formulas. Nothing in this workbook is locked or password-protected, so you're always free to inspect or adjust a formula if you want to.

A note on Google Sheets: every formula in this workbook was checked individually and uses only functions Google Sheets also supports. No XLOOKUP, no dynamic arrays, nothing Excel-only. Upload it to Drive and open it with Google Sheets, not in Drive's preview window: the preview doesn't calculate, so a working file looks broken there. I build and test in Excel, so I won't promise you a pixel-perfect Sheets import. The category dropdown on Expenses and the date format in column B are worth a quick look after import, since the two programs render them differently.

WHAT THIS ISN'T

Not accounting software and not tax advice. This is a spreadsheet that does its own arithmetic. It doesn't file anything, connect to your bank, or replace a bookkeeper. The deductible-versus-not split is only a starting point for a conversation with your accountant; deductibility rules differ per country and this workbook only totals what you mark yourself. Not a subscription. One file, yours to keep, with no login and no recurring fee.

INSTANT DOWNLOAD

You get one .xlsx file, delivered immediately after purchase with no waiting for an email. It arrives pre-filled with realistic example data so you can see every formula working before you change anything. Start Here tells you exactly which rows to clear first and which to leave alone.

Before release, all 267 formulas were recalculated in Excel and checked cell by cell; zero error values anywhere in the workbook. Need something more (invoicing, client list, profit dashboard)? The complete Small Business Finance Kit in this shop adds all of that on top of the same expense tracking foundation. Questions before you buy? Send a message; I'm happy to help you work out whether this fits how you actually run things.

Instant Download

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Instant download items don’t accept returns, exchanges or cancellations. Please contact the seller about any problems with your order.

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Listed on Jul 28, 2026
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