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Vehicle Expense Ledger | Mileage Log & Car Expense Spreadsheet (Google Sheets)

Price:$14.99

Includes Etsy Purchase Protection

  • You get a Google Sheets copy link and a setup guide. Nothing ships by mail.

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Highlights

  • Digital download
  • Digital file type(s): 1 PDF

Form to sheet: log it in-the-moment on a Google Form on your phone, and the entry lands organized in your Google Sheet. No app, no re-typing. That's how every Ledger & Light tool works.

If you drive for work, the record is what gets you paid.

Your Vehicle Expense Ledger logs every work mile and every vehicle cost the moment it happens, right from your phone. Open the Mileage Form to log a trip, or the Vehicle Expense Form to log gas, insurance, repairs, tires, or registration — and each entry lands organized in your sheet, dated, with the odometer reading and the purpose beside it. When you file a mileage claim, the total is already there. When someone asks you to back it up, so is the trip-by-trip record behind it.

✓ WHAT YOU GET:
• Vehicle Expense Ledger for Google Sheets — your private access link arrives in your instant download
• Setup instruction PDF — delivered with your Etsy download
• Mobile-friendly Mileage Form and Vehicle Expense Form (open in any browser, no app required)
• Email tips sequence: short setup guides delivered after you complete setup

✓ KEY FEATURES:
• Log work miles with the current IRS standard mileage rate applied automatically for you
• Every trip keeps its date, purpose, odometer reading and miles — the contemporaneous record a mileage claim is built on
• Log vehicle costs by category: gas, repairs and maintenance, insurance, registration, tires, and lease or depreciation
• Running totals by month and by purpose, so a claim period is already added up when you go to file it
• A Tax Summary tab that totals your miles at the IRS standard rate and your actual vehicle costs side by side
• Parking and tolls kept in their own bucket, separate from your mileage
• Holds many years of driving in one file — every season stays with you
• Works on any device with a free Google account

✓ HOW IT WORKS:
1. Purchase — download your instruction PDF from Etsy immediately after checkout
2. Open your Vehicle Expense Ledger (link in the PDF), click Make a Copy into your Drive
3. Follow the setup guide, bookmark both forms on your phone, and start logging

✓ PERFECT FOR:
• Employees who drive their own car for work and submit mileage for reimbursement
• Anyone on a company mileage policy who needs a dated, trip-by-trip record to claim against it
• Field and service roles — sales calls, site visits, deliveries, client meetings, care visits
• Drivers who want their own copy of the record, kept independently of any employer's system — one purchase, yours to keep
• Anyone who wants a clear picture of what their vehicle actually costs to run

Your instruction PDF is available immediately after purchase — no waiting, no shipping.

These tools help you stay organized. I'm not a CPA and nothing here is tax advice — your accountant has the final word.

The spreadsheet system, formulas, and tax categories are my own original design; AI tools assisted with the decorative illustrations.

Instant Download

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Instant download items don’t accept returns, exchanges or cancellations. Please contact the seller about any problems with your order.

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Listed on Sep 29, 2026
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