Invoice Tracker & Billing Manager | Client Invoicing, Time Tracking, Proposals, Retainer and Recurring Billing | No Spreadsheet Needed

**Try it free before you buy — no card, no signup.**
👉 Test VADesk Billing Manager right now at https://tallybox.app/vadesk/vadesk-billing-manager-trial.html — a limited version you can click around in before spending a cent.

**Stop juggling disconnected spreadsheets to run your VA business.**
VADesk Billing Manager is one connected app — not four separate spreadsheets that don't talk to each other, and not an Excel file you have to babysit. Your clients, invoices, time, retainers, and proposals all live in the same place, automatically linked.

**WHAT'S INCLUDED (4 files + a bonus freebie)**
✓ **VADesk Billing Manager** — your full working app, ready to use with your own business data
✓ **VADesk Billing Manager (Demo Version)** — the same app, preloaded with sample data, so you can practice and explore before touching your real numbers
✓ **PDF User Guide** — step-by-step setup and feature walkthrough
✓ **🎁 FREEBIE: 10 Email Swipe File (PDF)** — ready-to-send email templates for chasing payments, onboarding clients, and following up on proposals, included free with your purchase

**KEY FEATURES**
— Invoice builder with Draft → Sent → Paid → Overdue tracking (auto-calculated)
— Client management: hourly, retainer, or fixed-price billing per client
— Weekly time tracking that batch-converts straight into invoices
— Recurring invoices — set it once, auto-generates on schedule
— Proposal builder with ready-made templates (General VA, Social Media, EA, Bookkeeping & more)
— Rate calculator — work out your target hourly rate from income goals and expenses
— Aged receivables report (current, 1-30, 31-60, 61-90, 90+ days overdue)
— Full CSV/JSON backup and export
— PDF invoice export, print, or pre-filled client email

**WHO THIS IS FOR**
— Virtual assistants juggling hourly, retainer, and fixed-price clients at once
— VAs tired of maintaining spreadsheets that don't sync with each other
— Freelancers who want to send a professional proposal, not just an invoice
— Anyone billing retainer clients who needs recurring invoices to just happen automatically
— Solopreneurs who want their billing data private and offline, not living in shared spreadsheets

**HOW TO USE IT**
1. Try it free first at https://tallybox.app/vadesk/vadesk-billing-manager-trial.html to see if it fits your workflow
2. Purchase, then open the Demo version to practice with sample data
3. Add your business profile, logo, and invoice defaults in Settings on your real file
4. Add your clients and set each one's billing method (hourly / retainer / fixed)
5. Track time or add line items, then generate and send your invoice

**WHAT MAKES THIS DIFFERENT**
— One connected app, not four spreadsheets that don't sync with each other
— No formulas to accidentally break, no "requires updated Excel" warnings
— No Google or Gmail account required — fully offline
— Does more than invoicing: time tracking, proposals, retainers, and recurring billing in one tool
— Built specifically around how VAs actually bill — hourly, retainer, and fixed-price, per client
— Try before you buy — see it working before you ever pay

**📱 iPhone & iPad Users — Please Read**
VADesk works great on desktop and Android devices. If you're on an iPhone or iPad, there's one extra step: Apple restricts how local files save data in Safari, so you'll need a free app like "Discit" or "HTML Viewer Q" from the App Store to run VADesk with full functionality.
Desktop (Chrome, Edge, Firefox) and Android users can open the file directly with no extra steps.

**FILE DETAILS**
Format: Standalone HTML web app (opens in any modern browser)
Works on: Windows, Mac, Android directly; iPhone/iPad with a free companion app (see note above)
Data storage: 100% local to your device, nothing uploaded to a server
Requirements: None — no software, no account, no subscription

**INSTANT DOWNLOAD**
This is a digital product — no physical item will be shipped. Your files are available immediately after purchase via your Etsy account under Purchases & Reviews.

**CUSTOMIZATION**
Add your business name, logo, and accent color directly in the app's Settings — no design software needed.

**TERMS OF USE**
For your own personal or business use. Please don't resell, redistribute, or share this file. Thank you for respecting the work that went into building it!

**FAQ**

*Can I try it before I buy?*
Yes! A free limited trial is available at https://tallybox.app/vadesk/vadesk-billing-manager-trial.html so you can see if it fits your workflow first.

*Do I need Excel or Google Sheets to use this?*
No — this is a real standalone app, not a spreadsheet. It opens straight in your browser.

*Does it work on iPhone or iPad?*
Yes, with one extra step — see the iPhone & iPad section above for the free app you'll need.

*Do I need a Google or Gmail account?*
No. Download and open the file — that's it.

*Is my client and invoice data safe?*
Yes — everything is stored locally on your own device. Nothing is uploaded anywhere.

*What's the difference between the normal file and the demo file?*
The demo file comes preloaded with sample data so you can explore and practice risk-free. The normal file is your real, blank working app for your own business.

*What if I need help getting set up?*
Message me any time — happy to help you get up and running.

**Thank you for supporting a small shop! If VADesk Billing Manager helps your business, a review means the world. 💜**