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Food Vendor Expense & Mileage Ledger | Schedule C Tax Spreadsheet (Google Sheets)

Price:$17.99

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Highlights

  • Digital download

Form to sheet: log it in-the-moment on a Google Form on your phone, and the entry lands organized in your Google Sheet. No app, no re-typing. That's how every Ledger & Light tool works.

Your business costs and your business miles, logged from your phone into one sheet.

The ingredient runs, the propane refills, the stall and booth fees, the fuel for the drive out — the money behind a food vendor moves fast between markets, fairs, and weekends, all season long.

Your Expense & Mileage Ledger keeps those costs and your business miles together in one sheet. Log an expense or a trip from your phone and it lands sorted and totaled on its own — and the miles you drive for markets and festivals, fair and concession events, commissary runs, and ingredient and supply pickups become a running deduction at the IRS standard mileage rate.

✓ WHAT YOU GET:
• Your Expense & Mileage Ledger for Google Sheets — a private copy link arrives with your instant Etsy download
• A setup instruction PDF, delivered the moment you check out
• An Expense Form and a Mileage Form, both opening in any browser — no app to install
• A short email tips sequence after you finish setup

✓ KEY FEATURES:
• IRS Schedule C categories built for food vendor work — no tax-code knowledge needed
• A Tax Summary tab, live Dashboard, and Budget that total and organize every cost on their own
• Your food and ingredients land in cost of goods sold, market and commissary rent on Line 20b rent or lease, and the drive to events on Line 9 car and truck expenses — each category is pre-sorted so the totals are ready at tax time
• Mileage Log with the current IRS standard mileage rate applied on its own
• Mileage Form on your phone — odometer start, end, destination, and purpose in one submit
• Customize Forms tab to add your own trip purposes to the Mileage Form dropdown
• Costs and mileage in one sheet — a single Tax Summary tab covers both at year end

✓ HOW IT WORKS:
1. Check out and download your instruction PDF from Etsy right away
2. Open your Expense & Mileage Ledger from the link inside, then Make a Copy into your own Drive
3. Set up your sheet and Mileage Form, then log expenses and trips from your phone as you go

✓ PERFECT FOR:
• Farmers-market and festival vendors logging ingredient costs, booth fees, and fuel in one place
• Concession-stand and fair-booth operators capturing permits, inspections, and equipment costs
• Food-truck and mobile-food owners who want every event's costs documented
• Food vendors who drive to markets, fairs, and festivals, plus commissary and supply runs, and want those miles logged

I designed this ledger myself — the category logic, the Schedule C mapping, the formulas, the dashboard, and the mobile forms are all my own work, built for how a food-vendor business really spends and drives.

Your instruction PDF is available immediately after purchase — no waiting, no shipping.

These tools help you stay organized. I'm not a CPA and nothing here is tax advice — your accountant has the final word.

The spreadsheet system, formulas, and tax categories are my own original design; AI tools assisted with the decorative illustrations.

Made-to-order download

Files will be available after the seller completes your order.  Here's how.

Made-to-order digital items don’t accept returns or exchanges. Please contact the seller about any problems with your order.

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Listed on Aug 2, 2026
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