Event Planner Expense & Mileage Ledger + Reporting | Schedule C Tax Report by Email (Google Sheets)

Form to sheet: log it in-the-moment on a Google Form on your phone, and the entry lands organized in your Google Sheet. No app, no re-typing. That's how every Ledger & Light tool works.

Your business costs, your business miles, and a finished tax report for your accountant — all in one sheet.

Deposits go out months before the doors open. A venue holds its date, a rental company holds the tents and chairs, the day-of crew gets booked, the florals get ordered — and some of that money is yours to deduct while some of it comes back from the client.

Your Expense & Mileage Ledger + Reporting keeps your costs and business miles in one sheet, then hands your accountant a finished report. When tax season arrives, send your Tax Summary, transactions, and mileage log as a formatted PDF — no export steps, no screen captures.

✓ WHAT YOU GET:
• Your Expense & Mileage Ledger + Reporting for Google Sheets — a private copy link arrives with your instant Etsy download
• A setup instruction PDF, delivered the moment you check out
• An Expense Form, a Mileage Form, and full setup guidance, all opening in any browser — no app to install
• A short email tips sequence after you finish setup

✓ KEY FEATURES:
• IRS Schedule C categories built for event planner work — no tax-code knowledge needed
• A Tax Summary tab and Dashboard that total your costs and miles on their own
• Tent, table, chair, and AV rentals sit on Line 20a rent or lease, your day-of coordinators and setup crew on Line 11 contract labor, decor and consumables on Line 22 supplies, and event insurance on Line 15 — the line is picked the moment you log, and a reimbursed cost nets itself back out so your deduction total reflects only what your business truly bore
• Mileage Log at the IRS standard mileage rate, a Projects tab, and Customize Forms for your own trip purposes and payment methods
• Email Tax Report that sends your Tax Summary, transactions, and mileage log to your accountant as formatted PDFs
• Tab Export that saves any tab as a PDF or PNG to your cloud storage, auto-named by year
• Your accountant gets the numbers in the format they need — nothing to reformat

✓ HOW IT WORKS:
1. Check out and download your instruction PDF from Etsy right away
2. Open your Expense & Mileage Ledger + Reporting from the link inside, then Make a Copy into your own Drive
3. Log costs and trips through the year; at tax time, use Email Tax Report to send it all to your accountant

✓ PERFECT FOR:
• Wedding and event planners logging venue deposits, rentals, and day-of staff against every event
• Independent planners who front vendor costs for clients and want the reimbursed ones netted back out
• Planners who drive to venue walk-throughs, vendor meetings, rehearsals, and load-in days and want those miles logged
• Event Planners who work with an accountant and want a formatted tax report sent at tax time

I designed this ledger myself — the category logic, the Schedule C mapping, the formulas, the dashboard, and the mobile forms are all my own work, shaped by how an event planner really spends and drives.

Your instruction PDF is available immediately after purchase — no waiting, no shipping.

These tools help you stay organized. I'm not a CPA and nothing here is tax advice — your accountant has the final word.

The spreadsheet system, formulas, and tax categories are my own original design; AI tools assisted with the decorative illustrations.