• Title slide for the Short-Term Rental Ledger — “Expense Ledger” set over illustrated short-term rental objects on a desk. Expenses, mileage, and tax-ready reporting — with the categories you actually use.
  • A laptop open to the Dashboard of a short-term rental Expense Ledger in Google Sheets, with the headline “Log it the moment it happens. The sheet sorts, totals, and keeps it tax-ready”. Google Form on your phone. Expense lands in your sheet.
  • Typographic slide, no screenshot: “Without a record, those deductions quietly slip away” — about the short-term rental costs that go unrecorded, and the deductions that go with them.
  • A phone held in one hand showing the expense entry form: date, merchant, amount, category, payment method. This is where a short-term rental expense gets logged, in the moment.
  • Illustration of someone logging an expense on their phone away from the desk, captioned with real short-term rental moments: Restocking before check-in. Paying the turnover-clean invoice. Right after a guest checks out.
  • The expense form on a phone beside the Transactions tab it feeds: a short-term rental purchase submitted on the form appears as a new row in the Expense Ledger, already sorted. Log an entry — your totals update automatically.
  • Close on the form’s receipt field — photograph the receipt as you log the purchase and it stays attached to that entry, so a short-term rental record and its proof never come apart.
  • The Tax Summary tab on a laptop, every short-term rental expense already sitting on its Schedule C line. Each expense maps to its Schedule E line automatically, by property — your Schedule E Summary is tax-ready from the very first entry.
  • The Transactions tab showing one real day of short-term rental spending — a cleaner after a checkout, a restock of linens, the platform fee — each logged in the moment, each a deduction on Schedule E.
  • Full-width view of the Expense Ledger Dashboard tab: spending by category, budgets, recent expenses, tax-deduction totals, insights — a short-term rental business, whole, on one tab.
  • The Expense Ledger’s Budget tab, with a figure set against each short-term rental category — platform & listing fees, cleaning & turnover, and guest supplies — and the Dashboard flagging overspend as it happens.
  • The Expense Ledger Dashboard’s projection panel, reading this year’s short-term rental deduction forward from the pace so far. Your full-year deduction, projected from your pace.
  • Two exported cards side by side — Tax Summary and Transactions — sent from the Expense Ledger’s custom Ledger & Light menu. A short-term rental year, ready to hand over.
  • The sheet’s tabs fanned out — Dashboard, Setup, Budgets, Transactions, Schedule E Summary, Expense Form — plus the phone form that feeds them. Everything a short-term rental ledger is made of, in one view.
  • The same short-term rental Expense Ledger Dashboard shown three times in Sahara, Caribbean, or Pearl — the color choice made once, during setup.
  • The Expense Ledger’s Setup tab on a laptop, walking a short-term rental owner through first-time setup step by step. A setup guide, a workflow card, and an email walkthrough. Set it up once. Then log each expense in the moment — for good.
  • Phone and sheet together — however many people are logging, every short-term rental entry reaches one Expense Ledger. Log it in the moment, from your phone — the sorting takes care of itself.
  • Two panels comparing where a short-term rental ledger starts against the wider Ledger & Light range. Data carries across — nothing is re-typed, nothing is lost.
  • Closing slide, captioned receipt photos attached, one central ledger, yours to keep. Every short-term rental expense lands with its receipt attached, in one ledger that stays in your own Drive.
  • Title slide for the Short-Term Rental Ledger — “Expense Ledger” set over illustrated short-term rental objects on a desk. Expenses, mileage, and tax-ready reporting — with the categories you actually use.
  • Product video
  • A laptop open to the Dashboard of a short-term rental Expense Ledger in Google Sheets, with the headline “Log it the moment it happens. The sheet sorts, totals, and keeps it tax-ready”. Google Form on your phone. Expense lands in your sheet.
  • Typographic slide, no screenshot: “Without a record, those deductions quietly slip away” — about the short-term rental costs that go unrecorded, and the deductions that go with them.
  • A phone held in one hand showing the expense entry form: date, merchant, amount, category, payment method. This is where a short-term rental expense gets logged, in the moment.
  • Illustration of someone logging an expense on their phone away from the desk, captioned with real short-term rental moments: Restocking before check-in. Paying the turnover-clean invoice. Right after a guest checks out.
  • The expense form on a phone beside the Transactions tab it feeds: a short-term rental purchase submitted on the form appears as a new row in the Expense Ledger, already sorted. Log an entry — your totals update automatically.
  • Close on the form’s receipt field — photograph the receipt as you log the purchase and it stays attached to that entry, so a short-term rental record and its proof never come apart.
  • The Tax Summary tab on a laptop, every short-term rental expense already sitting on its Schedule C line. Each expense maps to its Schedule E line automatically, by property — your Schedule E Summary is tax-ready from the very first entry.
  • The Transactions tab showing one real day of short-term rental spending — a cleaner after a checkout, a restock of linens, the platform fee — each logged in the moment, each a deduction on Schedule E.
  • Full-width view of the Expense Ledger Dashboard tab: spending by category, budgets, recent expenses, tax-deduction totals, insights — a short-term rental business, whole, on one tab.
  • The Expense Ledger’s Budget tab, with a figure set against each short-term rental category — platform & listing fees, cleaning & turnover, and guest supplies — and the Dashboard flagging overspend as it happens.
  • The Expense Ledger Dashboard’s projection panel, reading this year’s short-term rental deduction forward from the pace so far. Your full-year deduction, projected from your pace.
  • Two exported cards side by side — Tax Summary and Transactions — sent from the Expense Ledger’s custom Ledger & Light menu. A short-term rental year, ready to hand over.
  • The sheet’s tabs fanned out — Dashboard, Setup, Budgets, Transactions, Schedule E Summary, Expense Form — plus the phone form that feeds them. Everything a short-term rental ledger is made of, in one view.
  • The same short-term rental Expense Ledger Dashboard shown three times in Sahara, Caribbean, or Pearl — the color choice made once, during setup.
  • The Expense Ledger’s Setup tab on a laptop, walking a short-term rental owner through first-time setup step by step. A setup guide, a workflow card, and an email walkthrough. Set it up once. Then log each expense in the moment — for good.
  • Phone and sheet together — however many people are logging, every short-term rental entry reaches one Expense Ledger. Log it in the moment, from your phone — the sorting takes care of itself.
  • Two panels comparing where a short-term rental ledger starts against the wider Ledger & Light range. Data carries across — nothing is re-typed, nothing is lost.
  • Closing slide, captioned receipt photos attached, one central ledger, yours to keep. Every short-term rental expense lands with its receipt attached, in one ledger that stays in your own Drive.
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Short-Term Rental Ledger | Airbnb Schedule E Tax Spreadsheet (Google Sheets Template)

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Title slide for the Short-Term Rental Ledger — “Expense Ledger” set over illustrated short-term rental objects on a desk. Expenses, mileage, and tax-ready reporting — with the categories you actually use.

Form to sheet: log it in-the-moment on a Google Form on your phone, and the entry lands organized in your Google Sheet. No app, no re-typing. That's how every Ledger & Light tool works.

One guest checks out at ten and the next checks in at four. Everything that has to happen in those six hours costs money: the turnover clean, the restock of coffee and paper goods, the hardware-store run before the next arrival, and the host fee the platform already took off the booking — a short-term rental spends in bursts, every time the calendar turns over.

Your Short-Term Rental Ledger gathers every one of those costs in one place, assigned to the property it belongs to. Open the linked Expense Form on your phone, fill it in when the money goes out, choose the property, and the entry lands in your sheet on its own — sorted by property and mapped to its Schedule E line, ready for tax season.

Built for the way short-term rentals actually spend: turnover cleaning and laundry, host and platform commissions, guest supplies and consumables, utilities that run whether or not a guest is in the house, repairs between stays, insurance, mortgage interest, and occupancy taxes and permits.

Every cost lands against a property so you can see what a full season of stays really costs to run at each address.

✓ WHAT YOU GET:
• Your Short-Term Rental Ledger for Google Sheets — a private copy link arrives with your instant Etsy download
• A setup instruction PDF, delivered the moment you check out
• A mobile-friendly Expense Form that opens in any browser — no app to install
• A short email tips sequence to walk you through setup

✓ KEY FEATURES:
• Schedule E expense categories built for short-term rental hosts — commissions and host fees, cleaning and maintenance, supplies, utilities, repairs, insurance, mortgage interest, other interest, and taxes and licenses — each mapped to its Schedule E line
• Host and platform commissions land on Line 8, turnover cleaning on Line 7, the supplies you put out for guests on Line 15, insurance on Line 9, and mortgage interest on Line 12 — the right Schedule E line is chosen as you log, per address
• A per-property Schedule E Summary that totals your deductions for each property on its own
• A "Getting rent-ready" tag for pre-service make-ready costs, kept separate from your current-year deduction total so those costs stay clearly set aside for your accountant
• Sample entries across example properties that show a full year of organized short-term rental records at a glance
• Budget lines with planned vs. actual spending side by side, updated live
• Dashboard with a month-by-month view of your spending against your budget, and each property's spend beside its status
• Receipt photo upload you add to the Expense Form once from the setup guide — snap a photo and attach it when you have the receipt

✓ HOW IT WORKS:
1. Check out and download your instruction PDF from Etsy right away
2. Open your Short-Term Rental Ledger from the link inside, then Make a Copy into your own Drive
3. Add your properties, follow the guide, bookmark the Expense Form on your phone, and log costs as they happen

✓ PERFECT FOR:
• Airbnb and VRBO hosts logging turnovers, host fees, guest supplies, and repairs against each listing
• Short-term rental owners who want a whole season of stays kept straight address by address
• Hosts running one home or a handful who want each listing's Schedule E numbers standing on their own
• Vacation-rental owners who hand their accountant a clean per-property summary each spring

I designed this ledger myself — the category set, the Schedule E mapping, the per-property summary, the rent-ready tag, the formulas, and the mobile forms are all my own work, built around the rhythm of guests arriving and leaving.

Your instruction PDF is available immediately after purchase — no waiting, no shipping.

These tools help you stay organized. I'm not a CPA and nothing here is tax advice — your accountant has the final word.

The spreadsheet system, formulas, and tax categories are my own original design; AI tools assisted with the decorative illustrations.

  • Item type
    Digital download
  • Digital file type(s)
    1 PDF
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Listed on Aug 2, 2026
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