• Title slide for the Short-Term Rental Ledger — “Expense & Mileage Ledger + Reporting” set over illustrated short-term rental objects on a desk. Expenses, mileage, and tax-ready reporting — with the categories you actually use.
  • A laptop open to the Dashboard of a short-term rental Expense & Mileage Ledger + Reporting in Google Sheets, with the headline “Log it the moment it happens. The sheet sorts, totals, and keeps it tax-ready”. Google Form on your phone. Expense lands in your sheet.
  • A balance scale weighing the two vehicle deduction methods — standard mileage against actual cost — worked out both ways for short-term rental driving. Standard mileage keeps your first-year options open; actual can lock in for the life of the vehicle. Choose with eyes open.
  • A phone held in one hand showing the expense entry form: date, merchant, amount, category, payment method. This is where a short-term rental expense gets logged, in the moment.
  • Photograph of someone logging an expense on their phone away from the desk, captioned with real short-term rental moments: Restocking before check-in. Paying the turnover-clean invoice. Right after a guest checks out.
  • The expense form on a phone beside the Transactions tab it feeds: a short-term rental purchase submitted on the form appears as a new row in the Expense & Mileage Ledger + Reporting, already sorted. Log an entry — your totals update automatically.
  • Photograph from behind the wheel: the mileage form is a second form on the same phone, for turnovers, guest check-ins, restock runs, and hardware-store trips.
  • Full-width view of the Expense & Mileage Ledger + Reporting Dashboard tab: spending by category, budgets, property overview, recent expenses & miles, tax-deduction totals, insights — a short-term rental business, whole, on one tab.
  • The Property Overview tab: every short-term rental property on its own row with its status, its spend and its deduction, side by side.
  • The Expense & Mileage Ledger + Reporting’s Budget tab, with a figure set against each short-term rental category — platform & listing fees, cleaning & turnover, and guest supplies — and the Dashboard flagging overspend as it happens.
  • The Expense & Mileage Ledger + Reporting Dashboard’s projection panel, reading this year’s short-term rental deduction forward from the pace so far. Your full-year deduction, projected from your pace.
  • The Mileage Log tab — date, purpose, start and end odometer, miles, and the deduction at the IRS standard rate, calculated per trip. A short-term rental driving record built to be accepted.
  • Two exported cards side by side — Tax Summary and Transactions — sent from the Expense & Mileage Ledger + Reporting’s custom Ledger & Light menu. A short-term rental year, ready to hand over.
  • An emailed report open in Gmail — the short-term rental year formatted and sent straight from the sheet, ready to forward to an accountant.
  • The sheet’s tabs fanned out — Dashboard, Setup, Properties, Budgets, Transactions, Mileage Log, Schedule E Summary, Customize Forms, Expense Form, Mileage Form — plus the phone form that feeds them. Everything a short-term rental ledger is made of, in one view.
  • The Customize Forms tab, where the dropdowns become yours: short-term rental trip purposes such as property visit, hardware store and supply run, plus your own payment methods.
  • The same short-term rental Expense & Mileage Ledger + Reporting Dashboard shown three times in Sahara, Caribbean, or Pearl — the color choice made once, during setup.
  • The Expense & Mileage Ledger + Reporting’s Setup tab on a laptop, walking a short-term rental owner through first-time setup step by step. A setup guide, a workflow card, and an email walkthrough. Set it up once. Then log each expense in the moment — for good.
  • Phone and sheet together — however many people are logging, every short-term rental entry reaches one Expense & Mileage Ledger + Reporting. Log it in the moment, from your phone — the sorting takes care of itself.
  • Closing slide, captioned receipt photos attached, one central ledger, yours to keep. Every short-term rental expense lands with its receipt attached, in one ledger that stays in your own Drive.
  • Title slide for the Short-Term Rental Ledger — “Expense & Mileage Ledger + Reporting” set over illustrated short-term rental objects on a desk. Expenses, mileage, and tax-ready reporting — with the categories you actually use.
  • Product video
  • A laptop open to the Dashboard of a short-term rental Expense & Mileage Ledger + Reporting in Google Sheets, with the headline “Log it the moment it happens. The sheet sorts, totals, and keeps it tax-ready”. Google Form on your phone. Expense lands in your sheet.
  • A balance scale weighing the two vehicle deduction methods — standard mileage against actual cost — worked out both ways for short-term rental driving. Standard mileage keeps your first-year options open; actual can lock in for the life of the vehicle. Choose with eyes open.
  • A phone held in one hand showing the expense entry form: date, merchant, amount, category, payment method. This is where a short-term rental expense gets logged, in the moment.
  • Photograph of someone logging an expense on their phone away from the desk, captioned with real short-term rental moments: Restocking before check-in. Paying the turnover-clean invoice. Right after a guest checks out.
  • The expense form on a phone beside the Transactions tab it feeds: a short-term rental purchase submitted on the form appears as a new row in the Expense & Mileage Ledger + Reporting, already sorted. Log an entry — your totals update automatically.
  • Photograph from behind the wheel: the mileage form is a second form on the same phone, for turnovers, guest check-ins, restock runs, and hardware-store trips.
  • Full-width view of the Expense & Mileage Ledger + Reporting Dashboard tab: spending by category, budgets, property overview, recent expenses & miles, tax-deduction totals, insights — a short-term rental business, whole, on one tab.
  • The Property Overview tab: every short-term rental property on its own row with its status, its spend and its deduction, side by side.
  • The Expense & Mileage Ledger + Reporting’s Budget tab, with a figure set against each short-term rental category — platform & listing fees, cleaning & turnover, and guest supplies — and the Dashboard flagging overspend as it happens.
  • The Expense & Mileage Ledger + Reporting Dashboard’s projection panel, reading this year’s short-term rental deduction forward from the pace so far. Your full-year deduction, projected from your pace.
  • The Mileage Log tab — date, purpose, start and end odometer, miles, and the deduction at the IRS standard rate, calculated per trip. A short-term rental driving record built to be accepted.
  • Two exported cards side by side — Tax Summary and Transactions — sent from the Expense & Mileage Ledger + Reporting’s custom Ledger & Light menu. A short-term rental year, ready to hand over.
  • An emailed report open in Gmail — the short-term rental year formatted and sent straight from the sheet, ready to forward to an accountant.
  • The sheet’s tabs fanned out — Dashboard, Setup, Properties, Budgets, Transactions, Mileage Log, Schedule E Summary, Customize Forms, Expense Form, Mileage Form — plus the phone form that feeds them. Everything a short-term rental ledger is made of, in one view.
  • The Customize Forms tab, where the dropdowns become yours: short-term rental trip purposes such as property visit, hardware store and supply run, plus your own payment methods.
  • The same short-term rental Expense & Mileage Ledger + Reporting Dashboard shown three times in Sahara, Caribbean, or Pearl — the color choice made once, during setup.
  • The Expense & Mileage Ledger + Reporting’s Setup tab on a laptop, walking a short-term rental owner through first-time setup step by step. A setup guide, a workflow card, and an email walkthrough. Set it up once. Then log each expense in the moment — for good.
  • Phone and sheet together — however many people are logging, every short-term rental entry reaches one Expense & Mileage Ledger + Reporting. Log it in the moment, from your phone — the sorting takes care of itself.
  • Closing slide, captioned receipt photos attached, one central ledger, yours to keep. Every short-term rental expense lands with its receipt attached, in one ledger that stays in your own Drive.
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Short-Term Rental Ledger + Reporting | Airbnb Schedule E Tax Spreadsheet (Google Sheets)

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  • Digital file type(s): 1 PDF
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Price:$24.99

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Title slide for the Short-Term Rental Ledger — “Expense & Mileage Ledger + Reporting” set over illustrated short-term rental objects on a desk. Expenses, mileage, and tax-ready reporting — with the categories you actually use.

Form to sheet: log it in-the-moment on a Google Form on your phone, and the entry lands organized in your Google Sheet. No app, no re-typing. That's how every Ledger & Light tool works.

Your rental costs, your property miles, and a finished per-property Schedule E report for your accountant — all in one sheet.

One guest checks out at ten and the next checks in at four. Everything that has to happen in those six hours costs money: the turnover clean, the restock of coffee and paper goods, the hardware-store run before the next arrival, and the host fee the platform already took off the booking — a short-term rental spends in bursts, every time the calendar turns over.

Your Short-Term Rental Ledger + Reporting keeps your costs and property miles in one sheet, organized by property, then hands your accountant a finished report. When tax season arrives, send your Schedule E Summary, transactions, and mileage log as a formatted PDF — no export steps, no screen captures.

✓ WHAT YOU GET:
• Your Short-Term Rental Ledger + Reporting for Google Sheets — a private copy link arrives with your instant Etsy download
• A setup instruction PDF, delivered the moment you check out
• An Expense Form, a Mileage Form, and full setup guidance, all opening in any browser — no app to install
• A short email tips sequence after you finish setup

✓ KEY FEATURES:
• Schedule E expense categories built for short-term rental hosts, each mapped to its Schedule E line
• Host and platform commissions land on Line 8, turnover cleaning on Line 7, the supplies you put out for guests on Line 15, insurance on Line 9, and mortgage interest on Line 12 — the right Schedule E line is chosen as you log, per address
• A per-property Schedule E Summary that totals expenses and property miles for each property on its own
• A Properties tab where each property carries its status — Getting rent-ready, Listed, Rented, Under repair, Vacant, or Sold — plus an annual depreciation figure your accountant gives you, rolled into Depreciation (Line 18); the ledger records the figure, it never computes depreciation for you
• A "Getting rent-ready" tag for pre-service make-ready costs, kept separate from your current-year deduction total so those capitalize-candidate costs travel to your accountant clearly set aside
• Email Schedule E Report that sends your per-property summary, transactions, and mileage log to your accountant as formatted PDFs
• Tab Export that saves any tab as a PDF or PNG to your cloud storage, auto-named by year

✓ HOW IT WORKS:
1. Check out and download your instruction PDF from Etsy right away
2. Open your Short-Term Rental Ledger + Reporting from the link inside, then Make a Copy into your own Drive
3. Add your properties and their status, log costs and trips through the year; at tax time, email the per-property Schedule E report to your accountant

✓ PERFECT FOR:
• Airbnb and VRBO hosts logging turnovers, host fees, guest supplies, and repairs against each listing
• Short-term rental owners who want a whole season of stays kept straight address by address
• Hosts who drive turnovers, restock runs, and guest check-ins between their listings and want those miles on the right address
• Short-Term Rental hosts who work with an accountant and want a formatted per-property Schedule E summary sent at tax time

I designed this ledger myself — the category set, the Schedule E mapping, the per-property summary, the rent-ready tag, the formulas, and the mobile forms are all my own work, built around the rhythm of guests arriving and leaving.

Your instruction PDF is available immediately after purchase — no waiting, no shipping.

These tools help you stay organized. I'm not a CPA and nothing here is tax advice — your accountant has the final word.

The spreadsheet system, formulas, and tax categories are my own original design; AI tools assisted with the decorative illustrations.

  • Item type
    Digital download
  • Digital file type(s)
    1 PDF
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Listed on Aug 2, 2026
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