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Wedding Budget Spreadsheet Excel Google Sheets | Wedding Planning Kit Guest List RSVP Vendor Tracker + Printable Checklist Day Of Timeline

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Highlights

  • Designed by LockwoodSky
  • Party decor for gatherings and celebrations
  • Digital download
  • Digital file type(s): 1 ZIP

Wedding planning organized by workstream. Sixteen jobs, 109 tasks, and a
spreadsheet that works every date backwards from your wedding day.

SIXTEEN WORKSTREAMS, EACH ONE COMPLETE
Stationery has its own sequence: order them, collect addresses, write them,
post them. Every job stays together in one place, start to finish, with its own
tasks and dates. The sixteen: venue, catering, attire, photography and video,
flowers, music,
stationery, rings, beauty, transport, guest list and RSVPs, the legal side
including the license, the rehearsal dinner, the honeymoon, payments, and the
day itself.

Each task carries a lead time, so once you enter your wedding date the file
suggests when each one should be done. Set your own target date to override
it. The Dashboard then shows what is due next, worked out from dates you have
already entered, so nothing is typed twice.

PAYMENTS ARE THEIR OWN JOB
Vendor deposits and final balances are dated obligations with real
consequences, so they are tracked separately: quote, deposit and its due date,
derived balance, final balance and its due date, and a flag that raises
whichever obligation comes next.

THE DAY-OF TIMELINE IS YOURS ALONE
The classic running order is genuinely useful while you are planning, and
genuinely dangerous on the day, because people read fast under pressure and a
sample time sitting next to a real one gets misread. So the example lives on
its own clearly marked sheet and on its own printable. The timeline you print
for the day contains only your times, and a Who To Call page for whoever is
running things while you are getting married.

WHAT YOU GET (instant download, one ZIP)
Wedding-HQ.xlsx, eight tabs: Checklist by workstream, Dashboard with what is
due next, Budget, Vendors and payments, Guest List and RSVPs, Day-Of Timeline,
a worked Example tab, and Start Here.

Four printables, each in US Letter and A4, color and printer-friendly black
and white: Wedding Planning Checklist, Wedding Day Timeline, Classic Day Flow
example, and a Seating Plan Worksheet. Each printable also comes as an
editable Microsoft Word file, so you can change a heading or add a line before
you print.

The Coach Deck, a 30-page plain-words guide to the money, the contracts and the
sequence of planning a wedding yourself, worked against a real $24,000 budget
for 80 guests with the arithmetic shown.

Plus a START-HERE guide and a plain-words license.

IT ARRIVES EMPTY, ON PURPOSE
Every working tab ships blank so there is no invented couple, budget or guest
list to delete before you start, and nothing of ours can be mistaken for
something you entered. One fully worked wedding sits on a locked Example tab
so you can see exactly how the budget, vendor and guest math behaves.

BUDGET THAT HELPS YOU DECIDE
Enter your total and the Budget tab suggests a typical share for each
category, computed from your own number rather than someone else's wedding. It
also shows catering per guest, whole-wedding cost per guest, and what ten more
guests would add, which is usually the decision actually on the table.

HOW IT WORKS
1. Open START-HERE.pdf, then put your wedding date and total budget on the
Start Here tab.
2. Fill the yellow cells. Only yellow cells are yours to type in; everything
else calculates itself, and the formula cells are locked so they cannot be
overwritten by accident. No password, so unlock anything you like.
3. Print the checklist to work from, and the day-of pack near the end.

FORMATS AND COMPATIBILITY
Works in Microsoft Excel, Google Sheets (free, import steps included) and
LibreOffice. Printables are standard US Letter and A4 PDFs for home printing.
This is a digital download, so no physical item ships. Nothing you enter
leaves your device: no links out, no macros.

LICENSE
Personal, single-wedding use. Print as many pages as you need. No resale or
redistribution. Full plain-words terms in LICENSE.txt inside the download.

This design was created by our studio using generative AI tools as part of
the design process, then reviewed and finished by hand.

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Listed on Aug 4, 2026
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