Estate Cleanout Estimate Template | Property Cleanout Quote Calculator (Excel + Google Sheets)

On a normal haul you see the pile before you price it. On a cleanout you do not.

You walk a house with the executor, the bedrooms look manageable, and on the day you find the crawlspace is full, there is another five yards behind the boxes in the garage, and nobody mentioned the shed.

This workbook scopes a whole property room by room, turns it into truck loads and crew days, and quotes it as a range - so the surprise stops being an argument.

Built for junk removal crews who take on estate, foreclosure, hoarder and garage cleanouts.


WHAT IT DOES

- Scopes twelve room types at light, medium or heavy fill and totals the cubic yards
- Converts that into truck loads, job hours and crew days
- Costs crew, truck, tipping fees and overhead off your own rates
- Adds a contingency for the part of the house you could not inspect
- Gives you a low end and a high end, so you quote a range instead of a guess
- Works out the deposit to collect before you book the date
- Fills in a printable client estimate, including what is and is not covered
- Reports revenue per crew day, the number that tells you whether a cleanout was worth the days it ate


WHAT'S INSIDE (6 tabs)

1. START HERE - plain-English setup. No spreadsheet skills needed.
2. MY RATES - crew, truck, tipping fees, how fast you work, margin and contingency. Set once.
3. ROOM SCOPE - twelve room types. Tick what you saw and how full it was.
4. QUOTE BUILDER - loads, crew days, cost, contingency and your quote range.
5. CLIENT QUOTE - a printable estimate that fills itself in.
6. JOB LOG - 40 rows of quoted against actual, with dollars per cubic yard.


HOW IT WORKS

1. Enter your rates. Wages, truck, tipping fee, and the contingency you want to carry.
2. Walk the property and tick each room: how many, and light, medium or heavy.
3. Read the range, take the deposit, print the client estimate.


WHY A RANGE AND NOT A NUMBER

A single number is a promise about a house you have only half seen. When the extra volume turns up you either eat it or you have an argument in someone's driveway on the day their mother's house is being emptied.

A range quoted up front is neither. You charge the low end unless the volume goes past what was scoped, and the client already knows that before you start.


ALSO WORTH KNOWING

Adding 30 percent to a 4,000 dollar job gets you 5,200 - but that is a 23 percent margin, not 30. To truly keep 30 you have to charge 5,714. This sheet divides instead of adding, so the margin you set is the margin you get.


TRY IT FIRST

A free one-screen version is at jobcostlabs.com/estate-cleanout-cost-calculator - tick the rooms and get loads, crew days and a quote range. This workbook is the full version: twelve room types with editable yardages, sorting and donation time, extras for permits and specialty items, and a printable client quote that states the range, the deposit and exactly what is included and excluded.


WHAT YOU RECEIVE

- One .XLSX workbook (Microsoft Excel 2016 or newer, Windows or Mac)
- A link to copy the same workbook into your own Google Sheets
- A PDF setup guide

Instant download. Nothing is shipped. Yours to keep - no subscription, no login, no monthly fee.


IMPORTANT

- Every rate in the file is a placeholder. Wages, tipping fees and how fast your crew works are yours alone. Run one job you already know the answer to and tune the loading time until it matches.
- The room volumes are working averages, not measurements. They are editable for exactly that reason.
- This is a digital download, so it cannot be returned once purchased. If something does not work, message me and I will fix it.
- This tool does not provide legal, tax, insurance or accounting advice, and the client estimate it prints is not a contract.
- For your own business use. Please do not resell or redistribute the file.