• Title slide for the Child Care Ledger — “Expense & Mileage Ledger” set over illustrated child care objects on a desk. Expenses, mileage, and tax-ready reporting — with the categories you actually use.
  • A laptop open to the Dashboard of a child care Expense & Mileage Ledger in Google Sheets, with the headline “The wipes, the story books, the disinfectant. Logged once, sorted and tax-ready”. A form on your phone. The cost lands in your sheet.
  • Typographic slide, no screenshot: “They’re the meals you already serve and the house you already pay for” — about the child care costs that go unrecorded, and the deductions that go with them.
  • A balance scale weighing the two vehicle deduction methods — standard mileage against actual cost — worked out both ways for child care driving. The Meal Log applies the published rate to the meals you served; receipts deduct what the food cost. One tax line either way.
  • A phone held in one hand showing the expense entry form: date, merchant, amount, category, payment method. This is where a child care expense gets logged, in the moment.
  • Photograph of someone logging an expense on their phone away from the desk, captioned with real child care moments: At Costco, restocking diapers. Renewing your CPR card. Right after the field trip van pulls in.
  • The expense form on a phone beside the Transactions tab it feeds: a child care purchase submitted on the form appears as a new row in the Expense & Mileage Ledger, already sorted. Log an entry — your totals update automatically.
  • Photograph from behind the wheel: the mileage form is a second form on the same phone, for grocery and supply runs, field trips and outings with the children, licensing and compliance visits, professional development courses, equipment pickups.
  • Full-width view of the Expense & Mileage Ledger Dashboard tab: spending by category, budget progress, recent expenses & miles, tax-deduction totals, insights — a child care business, whole, on one tab.
  • The Expense & Mileage Ledger’s Budget tab, with a figure set against each child care category — meals & snacks, cleaning & sanitation supplies, and playground & equipment depreciation — and the Dashboard flagging overspend as it happens.
  • The Expense & Mileage Ledger Dashboard’s projection panel, reading this year’s child care deduction forward from the pace so far. Your full-year deduction, projected from your pace.
  • The Mileage Log tab — date, purpose, start and end odometer, miles, and the deduction at the IRS standard rate, calculated per trip. A child care driving record built to be accepted.
  • Two exported cards side by side — Tax Summary and Transactions — sent from the Expense & Mileage Ledger’s custom Ledger & Light menu. A child care year, ready to hand over.
  • The sheet’s tabs fanned out — Dashboard, Setup, Budgets, Transactions, Meal Log, Mileage Log, Tax Summary, Customize Forms, Expense Form, Mileage Form — plus the phone form that feeds them. Everything a child care ledger is made of, in one view.
  • The Customize Forms tab, where the dropdowns become yours: child care trip purposes such as grocery/supply run, field trip/outing with children and childcare equipment pickup, plus your own payment methods.
  • The same child care Expense & Mileage Ledger Dashboard shown three times in Sahara, Caribbean, or Pearl — the color choice made once, during setup.
  • The Expense & Mileage Ledger’s Setup tab on a laptop, walking a child care owner through first-time setup step by step. A setup guide, a workflow card, and an email walkthrough. Set it up once. Then log each expense in the moment — for good.
  • Phone and sheet together — however many people are logging, every child care entry reaches one Expense & Mileage Ledger. Log it in the moment, from your phone — the sorting takes care of itself.
  • Two panels comparing where a child care ledger starts against the wider Ledger & Light range. Data carries across — nothing is re-typed, nothing is lost.
  • Closing slide, captioned receipt photos attached, one central ledger, yours to keep. Every child care expense lands with its receipt attached, in one ledger that stays in your own Drive.
  • Title slide for the Child Care Ledger — “Expense & Mileage Ledger” set over illustrated child care objects on a desk. Expenses, mileage, and tax-ready reporting — with the categories you actually use.
  • Product video
  • A laptop open to the Dashboard of a child care Expense & Mileage Ledger in Google Sheets, with the headline “The wipes, the story books, the disinfectant. Logged once, sorted and tax-ready”. A form on your phone. The cost lands in your sheet.
  • Typographic slide, no screenshot: “They’re the meals you already serve and the house you already pay for” — about the child care costs that go unrecorded, and the deductions that go with them.
  • A balance scale weighing the two vehicle deduction methods — standard mileage against actual cost — worked out both ways for child care driving. The Meal Log applies the published rate to the meals you served; receipts deduct what the food cost. One tax line either way.
  • A phone held in one hand showing the expense entry form: date, merchant, amount, category, payment method. This is where a child care expense gets logged, in the moment.
  • Photograph of someone logging an expense on their phone away from the desk, captioned with real child care moments: At Costco, restocking diapers. Renewing your CPR card. Right after the field trip van pulls in.
  • The expense form on a phone beside the Transactions tab it feeds: a child care purchase submitted on the form appears as a new row in the Expense & Mileage Ledger, already sorted. Log an entry — your totals update automatically.
  • Photograph from behind the wheel: the mileage form is a second form on the same phone, for grocery and supply runs, field trips and outings with the children, licensing and compliance visits, professional development courses, equipment pickups.
  • Full-width view of the Expense & Mileage Ledger Dashboard tab: spending by category, budget progress, recent expenses & miles, tax-deduction totals, insights — a child care business, whole, on one tab.
  • The Expense & Mileage Ledger’s Budget tab, with a figure set against each child care category — meals & snacks, cleaning & sanitation supplies, and playground & equipment depreciation — and the Dashboard flagging overspend as it happens.
  • The Expense & Mileage Ledger Dashboard’s projection panel, reading this year’s child care deduction forward from the pace so far. Your full-year deduction, projected from your pace.
  • The Mileage Log tab — date, purpose, start and end odometer, miles, and the deduction at the IRS standard rate, calculated per trip. A child care driving record built to be accepted.
  • Two exported cards side by side — Tax Summary and Transactions — sent from the Expense & Mileage Ledger’s custom Ledger & Light menu. A child care year, ready to hand over.
  • The sheet’s tabs fanned out — Dashboard, Setup, Budgets, Transactions, Meal Log, Mileage Log, Tax Summary, Customize Forms, Expense Form, Mileage Form — plus the phone form that feeds them. Everything a child care ledger is made of, in one view.
  • The Customize Forms tab, where the dropdowns become yours: child care trip purposes such as grocery/supply run, field trip/outing with children and childcare equipment pickup, plus your own payment methods.
  • The same child care Expense & Mileage Ledger Dashboard shown three times in Sahara, Caribbean, or Pearl — the color choice made once, during setup.
  • The Expense & Mileage Ledger’s Setup tab on a laptop, walking a child care owner through first-time setup step by step. A setup guide, a workflow card, and an email walkthrough. Set it up once. Then log each expense in the moment — for good.
  • Phone and sheet together — however many people are logging, every child care entry reaches one Expense & Mileage Ledger. Log it in the moment, from your phone — the sorting takes care of itself.
  • Two panels comparing where a child care ledger starts against the wider Ledger & Light range. Data carries across — nothing is re-typed, nothing is lost.
  • Closing slide, captioned receipt photos attached, one central ledger, yours to keep. Every child care expense lands with its receipt attached, in one ledger that stays in your own Drive.
Report this item to Etsy

Child Care Expense & Mileage Ledger | Schedule C Tax Spreadsheet (Google Sheets)

Item highlights

  • Digital download
  • Digital file type(s): 1 PDF

Seller's description

Form to sheet: log it in-the-moment on a Google Form on your phone, and the entry lands organized in your Google Sheet. No app, no re-typing. That's how every Ledger & Light tool works.

Your business costs and your business miles, logged from your phone into one sheet.

Snacks, supplies, licensing fees, even the room where you run your daycare — a family child care business has real costs most templates never think to ask about.

Your Expense & Mileage Ledger keeps those costs and your business miles together in one sheet. Log an expense or a trip from your phone and it lands sorted and totaled on its own — and the miles you drive for grocery and supply runs, field trips and outings with the children, licensing and compliance visits, professional development courses, equipment pickups become a running deduction at the IRS standard mileage rate.

✓ WHAT YOU GET:
• Your Expense & Mileage Ledger for Google Sheets — a private copy link arrives with your instant Etsy download
• A setup instruction PDF, delivered the moment you check out
• An Expense Form and a Mileage Form, both opening in any browser — no app to install
• A short email tips sequence after you finish setup

✓ KEY FEATURES:
• IRS Schedule C categories built for child care work — no tax-code knowledge needed
• A Tax Summary tab, live Dashboard, and Budget that total and organize every cost on their own
• The percentage of your home you use for daycare, your licensing and CPR renewals, even the snacks you serve — each has its own line on Schedule C, sorted the moment you log it.
• Mileage Log with the current IRS standard mileage rate applied on its own
• Mileage Form on your phone — odometer start, end, destination, and purpose in one submit
• Customize Forms tab to add your own trip purposes to the Mileage Form dropdown
• Costs and mileage in one sheet — a single Tax Summary tab covers both at year end

✓ HOW IT WORKS:
1. Check out and download your instruction PDF from Etsy right away
2. Open your Expense & Mileage Ledger from the link inside, then Make a Copy into your own Drive
3. Set up your sheet and Mileage Form, then log expenses and trips from your phone as you go

✓ PERFECT FOR:
• Licensed home daycare and family child care providers
• In-home caregivers navigating Time-Space Percentage deductions
• Providers using the IRS standard meal and snack allowance
• Daycare providers who drive for supplies, outings, and licensing visits

I designed this ledger myself — the category logic, the Schedule C mapping, the formulas, the dashboard, and the mobile forms are all my own work, built for how a family child care provider really spends and drives.

Your instruction PDF is available immediately after purchase — no waiting, no shipping.

These tools help you stay organized. I'm not a CPA and nothing here is tax advice — your accountant has the final word.

The spreadsheet system, formulas, and tax categories are my own original design; AI tools assisted with the decorative illustrations.

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Price:$17.99

  • You get a Google Sheets copy link and a setup guide. Nothing ships by mail.

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Seller's description

Specifications

Title slide for the Child Care Ledger — “Expense & Mileage Ledger” set over illustrated child care objects on a desk. Expenses, mileage, and tax-ready reporting — with the categories you actually use.

Form to sheet: log it in-the-moment on a Google Form on your phone, and the entry lands organized in your Google Sheet. No app, no re-typing. That's how every Ledger & Light tool works.

Your business costs and your business miles, logged from your phone into one sheet.

Snacks, supplies, licensing fees, even the room where you run your daycare — a family child care business has real costs most templates never think to ask about.

Your Expense & Mileage Ledger keeps those costs and your business miles together in one sheet. Log an expense or a trip from your phone and it lands sorted and totaled on its own — and the miles you drive for grocery and supply runs, field trips and outings with the children, licensing and compliance visits, professional development courses, equipment pickups become a running deduction at the IRS standard mileage rate.

✓ WHAT YOU GET:
• Your Expense & Mileage Ledger for Google Sheets — a private copy link arrives with your instant Etsy download
• A setup instruction PDF, delivered the moment you check out
• An Expense Form and a Mileage Form, both opening in any browser — no app to install
• A short email tips sequence after you finish setup

✓ KEY FEATURES:
• IRS Schedule C categories built for child care work — no tax-code knowledge needed
• A Tax Summary tab, live Dashboard, and Budget that total and organize every cost on their own
• The percentage of your home you use for daycare, your licensing and CPR renewals, even the snacks you serve — each has its own line on Schedule C, sorted the moment you log it.
• Mileage Log with the current IRS standard mileage rate applied on its own
• Mileage Form on your phone — odometer start, end, destination, and purpose in one submit
• Customize Forms tab to add your own trip purposes to the Mileage Form dropdown
• Costs and mileage in one sheet — a single Tax Summary tab covers both at year end

✓ HOW IT WORKS:
1. Check out and download your instruction PDF from Etsy right away
2. Open your Expense & Mileage Ledger from the link inside, then Make a Copy into your own Drive
3. Set up your sheet and Mileage Form, then log expenses and trips from your phone as you go

✓ PERFECT FOR:
• Licensed home daycare and family child care providers
• In-home caregivers navigating Time-Space Percentage deductions
• Providers using the IRS standard meal and snack allowance
• Daycare providers who drive for supplies, outings, and licensing visits

I designed this ledger myself — the category logic, the Schedule C mapping, the formulas, the dashboard, and the mobile forms are all my own work, built for how a family child care provider really spends and drives.

Your instruction PDF is available immediately after purchase — no waiting, no shipping.

These tools help you stay organized. I'm not a CPA and nothing here is tax advice — your accountant has the final word.

The spreadsheet system, formulas, and tax categories are my own original design; AI tools assisted with the decorative illustrations.

  • Item type
    Digital download
  • Digital file type(s)
    1 PDF
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If something goes wrong with an order, we've got your back on all eligible purchases. View program terms

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Listed on Sep 3, 2026
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