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IFTA Quarterly Fuel Tax Tracker Spreadsheet, Excel and Google Sheets | Trucking Fuel Tax Calculator, Trip and Fuel Log, 58 Jurisdictions

NicheToolkits  
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Star Seller. This seller consistently earned 5-star reviews, shipped on time, and replied quickly to any messages they received.

Highlights

  • Designed by NicheToolkits
  • Party decor for gatherings and celebrations
  • Digital download
  • Digital file type(s): 1 ZIP, 2 other files

The IFTA return, worked out from your trip log and your fuel receipts.

Sixteen states, one quarter, a shoebox of receipts, and a form that wants taxable gallons by jurisdiction, the credit for every tax-paid gallon, and a surcharge for Kentucky and Virginia. Every quarter you either pay a service, guess, or lose an evening. This file does the arithmetic. Log each state line from your odometer and each fuel receipt where you bought it, and the Quarterly Return tab fills itself in for all 58 IFTA jurisdictions.

THREE THINGS TO KNOW BEFORE YOU BUY

Are the rates right? The Tax Rates tab ships with the 3Q2026 diesel rate matrix for all 58 jurisdictions (48 states and 10 Canadian provinces), read from the IFTA clearinghouse on August 26, 2026, with the Kentucky and Virginia surcharges in their own column. Rates change each quarter, and they live in one cream column, so next quarter is one column to update.

I am not a spreadsheet person. You type in the cream cells only: odometer, state, gallons. Every other cell is a formula (4,873 of them). Setup is five cells: your company, your unit, your base jurisdiction, the quarter, and the year.

Will it open on my laptop? It runs in Microsoft Excel, Google Sheets, and Apple Numbers with no add-ins, no macros, no login, and nothing to install. Every formula uses the portable function set, and the file was recalculated clean in all three before shipping.

WHAT IS INSIDE (9 TABS)
• Start Here: three steps and you are logging
• Dashboard: net tax due this quarter, fleet MPG, days until the return is due, audit flags, and where the miles went
• Setup: five cells, once
• Trip Log: one row per state line (400 rows), odometer in and out, taxable miles, with odometer gaps flagged
• Fuel Log: one row per receipt (400 rows), gallons credited to the state you bought them in
• Quarterly Return: all 58 jurisdictions, with taxable miles, taxable gallons, tax-paid gallons, net gallons, rate, surcharge, and due or credit, netted to one remittance
• Tax Rates: the 3Q2026 matrix, one column to update each quarter
• Audit Check: missing odometers, odometer gaps, receipts without a jurisdiction, fleet MPG outside the band you set, counted live
• Year View: all four quarters with their deadlines, including the weekend rollover (October 31, 2026 is a Saturday; the file says Monday November 2)

The worked sample inside is one truck, one quarter: 58 trip lines, 26 receipts, 8,765 miles, fleet MPG 6.49, net due $4.72 after the credits. Clear the sample rows and the formulas stay.

WHO IT IS FOR
Owner-operators and small fleets filing their own IFTA return, leased-on drivers who want to check the carrier's number, and anyone paying $30 to $100 a quarter for a return they could read off a screen.

WHAT YOU GET
The workbook in four color editions (Colorful, Light, Dark, Editorial) plus a bundle zip, instant download, and a full narrated video walkthrough on YouTube. Free updates.

HOW IT WORKS
Open in Excel, or upload to Google Sheets, or open in Numbers. Fill the five Setup cells. Log your state lines and your receipts. Read the return.

Digital product, so all sales are final; message me if anything is unclear and I will help.

Organizes your IFTA records and computes the return from the rates you load; not tax, legal, or accounting advice. Confirm the current quarter's rates and your jurisdiction's filing rules before you file.

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NicheToolkits
Ryan Smith
NicheToolkits ·

United States

We calculate this number using a recency-weighted average of all ratings, with a rating's value decreasing by half each year to best reflect the current experience. 5.0
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