Landscape Contractor Forms Bundle, Fillable PDFs, Pricing Calculator (Digital Download)

Written by a licensed landscape contractor who actually uses these forms.

Most business templates are made by designers who have never scoped a drainage job. You can tell — the fields are generic, the exclusions box is missing, and nothing on the page reflects what actually goes wrong on a job site.

This is sixteen forms in the order a job really happens, plus a working pricing calculator, with the field labels a contractor needs and the guidance notes a designer would not know to write.

16 FILLABLE PDFs — 34 PAGES — 1,500+ FORM FIELDS

01 Site Assessment & Property Walk — access, slope, soil, water path, utilities
02 Drainage Diagnostic Intake — the questions worth asking before anyone digs
03 Scope of Work / Work Order — including the exclusions box that prevents arguments
04 Change Order — with an evidence section, signed before the work happens
05 Landscape Services Agreement — plain-language starting point
06 Punch List & Final Walkthrough — walked and signed on the last day
07 Job Photo Log — before, during, after, with a 30-row index
08 Utility Locate Record — public locate plus the private lines nobody marks
09 New Planting Care & Watering — client leave-behind that protects your warranty
10 Seasonal Maintenance Service Schedule — for recurring accounts
11 Estimate Worksheet — the structure behind the quote
12 Daily Job Report — one page a day, filled in before the crew leaves
13 Pricing: Markup vs Margin — the arithmetic most contractors get backwards
14 Overhead Recovery & Break-Even — what every billable hour has to carry
15 Production Rate Log — measure how long tasks really take
16 Job Costing Review — estimated against actual, so the next quote is better

PLUS A LIVE PRICING CALCULATOR (Excel / Google Sheets)

Five working tabs with real formulas:
· Overhead & Break-Even — enter your annual overhead and realistic billable hours, get your overhead cost per billable hour and your break-even revenue
· Markup vs Margin — type a target margin, read the markup you must actually apply
· Job Estimator — labour and materials in, overhead recovery added automatically, target margin applied, price out
· Job Costing — estimated against actual, with the margin you really achieved
· Start Here — colour key and instructions

Opens in Microsoft Excel, Google Sheets, Apple Numbers and LibreOffice.

MARKING UP 30% DOES NOT GIVE YOU A 30% MARGIN

It gives you 23%. That one confusion quietly costs small contractors more than any other mistake in this trade, and the converter tab exists to end it. Type the margin you want; read the markup you have to apply to get it.

NO RATES. NO BENCHMARK MARGINS. NO SUPPLIER COSTS.

Every number in the calculator is one you enter. What is right in one market is wrong in another, and a template that hands you somebody else's margins is not doing you a favour. You get the structure and the arithmetic. The numbers stay yours.

ACTUALLY FILLABLE

Real PDF form fields — text boxes, checkboxes, multi-line notes, repeating tables. Type into them on a phone, tablet or laptop in free Adobe Acrobat Reader and save to the job file. Or print them and use a pen; the layout is built for a clipboard either way.

PUT YOUR NAME ON IT

The header block is deliberately plain and neutral. Type your company name, phone, licence number and email in once, save it as your master, and every job after that is one click. No other company's branding appears anywhere — your client will never know where the form came from.

INSTANT DOWNLOAD

Files are available immediately after purchase. Nothing ships.

PLEASE READ

These are blank business templates for you to adapt to your own company, state and job types. They are not legal advice — have an attorney licensed in your state review the agreement and change order before you put them in front of a client. Contract law, lien rights and warranty rules differ by state. Utility locate rules differ by state too; form 08 has a box to write your own state's rule in.

The pricing calculator is a structure for working with your own numbers. It is not accounting or tax advice. Check what it tells you against your own books or your accountant.

Nothing here is an engineering document. Retaining walls above your state's threshold, work in a regulated stream, wetland or floodplain, and permitted stormwater devices go to a licensed professional engineer.

Single-user commercial licence: use these on your own jobs, for as many clients as you like. Please do not resell, share or redistribute the files.