Home Maintenance Checklist Spreadsheet, Homeowner Schedule & Warranty Tracker (Excel/Google Sheets)

HOME MAINTENANCE CHECKLIST — BUILT AROUND YOUR HOUSE, NOT A GENERIC ONE

Most maintenance checklists are written for a house that isn't yours. They tell you to change smoke alarm batteries every month, sanitise the bathroom daily, and service a boiler you don't have. Then they leave out the septic tank you do have.

This one asks first. Twenty-one questions about your home — climate, heating, water, sewer or septic, garage, fireplace, pets, trees over the roof — and the list rewrites itself around the answers. Hard water halves the water heater interval. Trees over the roof double the gutters. No garage, and the garage jobs disappear.

WHAT IT DOES

・100 maintenance jobs, filtered to the house you actually own
・Every interval carries its reason, in plain English, in its own column
・Enter one date and it works out the next one, the days left and the colour
・Red when overdue, amber when due, green when not. It reads today's date every time you open it
・NO DATE when you haven't told it yet — it never invents a history it doesn't have
・Home inventory with model, serial and warranty end dates
・Costs by task, by area, by year, by contractor, and DIY against professional
・Insurance and certificate renewals, with as much notice as you ask for
・Dashboard that tells you in one line whether anything needs doing

WHAT YOU GET (4 files, instant download)

・3 Excel files — USD, GBP and EUR editions, identical apart from the currency
・1 PDF guide, 17 pages — how the workbook works, then 25 how-to sections covering the jobs worth explaining: flushing a water heater, testing a garage door's safety reverse, clearing a condensate drain, greasing what should be greased and what should never be

THE DETAILS

・Works in Microsoft Excel 2016 and later, including 365, on Windows and Mac
・Works in Google Sheets — upload to Drive and open with Sheets
・No macros. Nothing to enable, nothing to install, no subscription, no account
・Works entirely offline. Nothing is sent anywhere
・Dates written 05 Jan 2026 so they read the same on both sides of the Atlantic
・Dates and numbers checked as you type — an impossible date is refused, not stored as text
・Add your own jobs, your own dropdown options, your own intervals

IMPORTANT

This is a record-keeping tool, not a substitute for a qualified trade. Anything involving gas, mains electricity, structure or working at height belongs to somebody who does it for a living — the workbook says which jobs those are. The intervals are sensible defaults, not rules; every one of them can be overruled.

Digital download. Nothing is posted.

HOW THIS WAS MADE

Built with the help of AI, then tested, corrected and finished by hand. The task list, the intervals and the reasoning behind each one were reviewed by a person before this file was published.