Car Maintenance Tracker Spreadsheet, Vehicle Service Log, MPG & Cost Per Mile, Excel Google Sheets

THE OWNER'S MANUAL SAYS "EVERY 7,500 MILES OR 12 MONTHS, WHICHEVER COMES FIRST"

Most maintenance logs only record what already happened. This one works out what is due NEXT - by miles or by months, whichever comes first, exactly the way manuals write it - and shows OVERDUE / Due soon / OK for every service on up to three vehicles.

It also uses your real driving (miles per day, from your own odometer readings) to estimate WHEN a mileage-based service will fall due, so "5,000 miles" turns into a date you can put on the calendar.

Works in free Google Sheets and Excel. No app, no subscription. (Google Sheets needs a free Google account; Excel needs none.)

WHAT'S INSIDE - 8 connected tabs

* Start Here - five-minute setup, and how the math works
* Garage - up to 3 vehicles (nickname, purchase details, tire size, oil type, warranty) plus your settings. Latest odometer, miles tracked and average miles per day are worked out for you
* Dashboard - per vehicle: services overdue and due soon, the next service and its date, fuel / services / other costs for the year you choose, average MPG and cost per mile. Plus "Coming up next" across all vehicles and a month-by-month spending chart
* Service Schedule - 14 service items per vehicle (oil, tire rotation, filters, brake fluid, coolant, battery, wipers, inspection, registration and more). Type the intervals from YOUR manual; the status updates itself (and asks for the odometer if a mileage service was logged without one)
* Fuel & Odometer - 300 lines. Miles since last entry, MPG and price per gallon
* Service Log - 200 lines. Parts, labor, total, who did it, where the receipt is
* Other Costs - 200 lines. Insurance, registration, tires, parking, repairs and more
* Lists - edit the dropdown choices. Want to track your own service? Rename one of your vehicle's 14 schedule rows

WHY IT IS DIFFERENT

* WHICHEVER COMES FIRST - miles and months are both checked. A car that sits in the garage still gets its oil change reminder
* MPG DONE PROPERLY - measured full tank to full tank. Partial fill-ups in between are added in automatically, so the number is not thrown off
* IT CATCHES MISTAKES - a vehicle name that does not match the Garage, an odometer reading out of order or a jump that looks like a typo (checked across the fuel and service logs), a date in the future, a fill-up with no odometer, an interval typed as words, or text where a number belongs is flagged on the line, the whole line turns pink, and the Dashboard tells you which tab to fix. A typo never becomes your latest odometer, and while a flagged line could affect a fill-up, its fuel economy is held back until you fix it
* COST PER MILE - fuel, services and other costs logged since your tracking start date, divided by the miles driven since then
* Month-end safe - an item done on January 31 with a 1-month interval is due February 28, not March 3

WHAT YOU GET

* One .xlsx file, 8 tabs. Opens in Excel and works just as well in free Google Sheets
* Instant download - the file is available the moment your payment clears
* Works with kilometers and liters too - the math is identical

HOW THIS DIGITAL ITEM IS DELIVERED

This is an instant digital download. Nothing is posted to you. After checkout the file is on your Etsy Downloads page and in your confirmation email.

IMPORTANT - PLEASE READ

This is a record-keeping and reminder tool, not mechanical, safety or financial advice. Service intervals come from you and your owner's manual; the short guidance notes in the file are general and may not fit your vehicle. Always follow the manufacturer's schedule, recall notices and a qualified mechanic's advice. Forecast dates are estimates based on your own driving history. The sample data shown in the photos is fictional.

Because the file is delivered instantly and cannot be returned once downloaded, this purchase is non-refundable. Any question before you buy - please just message me.

P.S. - Also grab our FREE Mini Budget Tracker spreadsheet: https://neattrailco.com

- NeatTrailCo · Simple templates for a tidier, calmer life ✨