Gift Drive Planner, Intake Log, Handoff Forms (PDF)

Coordinate a small holiday gift drive from donor promise to physical intake, box packing and partner handoff. These printable and fillable PDF worksheets keep promised, received, held and transferred gifts distinct.

WHAT YOU RECEIVE
One ZIP containing four PDF editions: US Letter print, US Letter fillable, A4 print and A4 fillable, plus a quick-use text file. Each PDF contains the SAME 8 pages, not 32 unique pages.

1. Quick-start guide
2. Partner requirements and collection rules
3. Gift pledge register
4. Physical intake log
5. Exception follow-up
6. Box manifest and handoff record
7-8. Connected fictional worked example

The example follows a partial delivery, a held substitution, quantities split between boxes and a missing acknowledgment. Five working pages have 75 fillable fields. Copy working pages for additional entries and boxes.

HOW TO USE
Download and unzip on a computer. Choose Letter or A4. Print at Actual size and write, or open a fillable edition in a PDF form reader, type concise entries, save a copy, close and reopen to check your values. Dates are undated. Layout and guide/example text are not editable.

Follow your receiving partner's actual instructions. Use coded recipient/group labels and keep private recipient details outside these sheets. The kit is intended for adult coordinators of small school, workplace, church or community collections.

PLEASE NOTE
Here, receipt means recording physical gift intake. This is NOT a charitable donation or tax receipt. No fundraising, eligibility screening, online signup, gift tags or automatic recipient matching is included. Entries and totals are manual; fields do not synchronize. No automatic reminders or approvals. No online account or paid AI subscription is required by the kit.

Digital download only; no physical item. Use for your own drives and share completed records with the adults coordinating that drive. Do not resell or redistribute blank files.

Created with AI assistance and checked for page layout, fillable-field saving and worked-example consistency.