Contractor Work Order Template, Dispatch Board, Work Order Log, Excel Google Sheets PDF Word

Contractor work order template with log, alerts and a dispatch board by day for Excel & Google Sheets, plus printable Word/Docs/PDF work order forms.

Every service call from the phone to the invoice – nothing falls through

A work order log with alerts, a dispatch board by day, a printable work order and the money sitting in 'done but not invoiced'.

WHO IT'S FOR
Handyman, repair and service businesses with 1–6 crews

SOUNDS FAMILIAR?
✕ Calls get scheduled on a sticky note and forgotten
✕ Finished work sits un-invoiced for weeks
✕ Techs leave without a signed record of what they did

WHAT THIS PACK FIXES
✓ Alerts for unscheduled, overdue and done-not-invoiced
✓ Type a date → the day's dispatch board, by crew
✓ Work order the tech takes with materials, labor and signatures

WORK ORDER LOG & DISPATCH BOARD – WHAT YOU GET
• Work Order Log & Dispatch Board.xlsx: Settings (company block, up to 6 crews / techs, job types, default hourly and trip charge, an 'alerts as of' date) → Work Orders (150 rows: WO #, received, client, phone, address, type, description, crew, scheduled date and window, est. hours, status, completed, invoiced?, amount, priority; an Alert column flags 'Done – not invoiced', 'OVERDUE' and 'Unscheduled N days') → Dispatch Board (type a date → every work order scheduled that day, by crew, one printable page) → Work Order (print) (pick a WO # → a one-page work order with the client block, the job, materials-used and labor lines to fill on site, totals and signatures) → Summary (by status, by crew, done-but-not-invoiced total, overdue and unscheduled counts).
• EXAMPLE - Work Order Log & Dispatch Board.xlsx: Ten work orders for a small remodel / service company – an estimate visit, repairs, a warranty callback, a punch list, an unscheduled emergency and one scheduled in the past – so every alert and the dispatch board show something.
• Work Order Form (printable) (.docx + .pdf): The paper version for the truck: header with WO #, priority and window; client / site block; description; materials-used and labor tables; time in / out; photo, walk-through and clean-up checkboxes; client and tech signatures.
• EXAMPLE - Work Order (filled) (.docx + .pdf): The same form filled in for a deck-board replacement call – matches WO-1004 in the workbook example.
• START HERE PDF: what's in the download, how to open it in Excel / Google Sheets or Word / Google Docs, a quick start and tips

HOW TO ACCESS
Instant digital download – nothing ships. After checkout Etsy shows a Download button, and the files stay under Purchases & Reviews on etsy.com (downloads don't work in the Etsy app – use a browser). The download is a ZIP: extract it first (Windows: right-click → Extract All; Mac: double-click), then open the files in Excel or Google Sheets and Word or Google Docs. Set it up once on a laptop, then use it anywhere. Because it's a digital file, returns aren't possible – but if something doesn't open or you're stuck, message us and we'll sort it out.

GET THE WHOLE SET
This pack is part of the Everything Bundle – all 42 Trade Templates Co. packs for $199 – and the Contractor Office Bundle ($109) and the Job-Site Bundle ($39). Search our shop for "bundle".

Questions before you buy? Message us – we answer within a day.

AI disclosure: these templates were built with the assistance of AI tools and reviewed, tested and edited by the seller.