IEP Service Minutes Tracker Google Sheets, Special Education Related Services Log, Missed & Makeup Minutes, SPED Case Manager Dashboard

Log each IEP service session once. This Google Sheets tracker adds up required vs delivered minutes for every student and service, shows the minutes still owed, and keeps track of missed sessions and makeups.

⭐ "A practical, structured way to reset without designing complex spreadsheets from scratch."
— Nicolette Lesniak, Ed.S., special education coach. Full review: https://www.nicolettelesniak.com/blog/datareset (reviewed using a free copy)

Built for U.S. special education case managers, teachers of record, and related-service providers (SLP, OT, PT, counseling, and more). Calm, professional design with a deep teal accent. No clipart.

WHAT'S INCLUDED
• IEP-Service-Minutes-Tracker.xlsx: 1 spreadsheet with 6 tabs, ready for Google Sheets (also opens in Microsoft Excel)
• A 1-page Start Here PDF with your "Make a copy" link and step-by-step import instructions

THE 6 TABS
1. Start Here: 5-step how-to, color key, and how every number is calculated
2. Student Roster: students, grades, case manager, plus one row per required service with minutes per week or per month
3. Session Log: date, student, service, minutes, provider, status (Delivered / Missed / Makeup), and notes, with dropdowns and room for 600 sessions
4. Weekly & Monthly Dashboard: per student and service, required vs delivered, makeup minutes, % done, minutes owed, and a color status (Met / Close / Behind), plus counts of how many services are Behind, Close, or Met
5. Missed & Makeup Tracker: school-year-to-date missed sessions and minutes, makeup sessions and minutes, and makeup minutes still owed (Owed / Made up)
6. Settings: school year dates, the week and month the dashboard shows, your service and provider lists, weeks-per-month conversion, and the yellow "Close" threshold

HOW IT WORKS
1. Add your caseload: students, services, and required minutes from each IEP
2. Log each session as it happens
3. Check the dashboard for minutes owed and who is Behind, Close, or Met

GOOD TO KNOW
• Sample students (Student A to Student E) are fake and take about a minute to clear. The Start Here tab lists the exact cells.
• Weekly needs for monthly services (and the reverse) use a weeks-per-month number you can change (default 4).
• Type in the white cells. Shaded cells calculate automatically.
• Requires a free Google account (Google Sheets) or Microsoft Excel. Works in a desktop browser. Editing on a phone is possible but cramped.

HOW TO ACCESS
• Instant digital download. No physical item will be shipped.
• After purchase, go to Purchases and reviews > Download files (or use the link in your order email).
• Open the Start Here PDF and click the "Make a copy" link to get your own editable Google Sheets copy. Or import the .xlsx: in Google Sheets, File > Import > Upload.

IMPORTANT
This is a planning and coordination aid. It is not affiliated with any school district and is not legal, compliance, or billing advice. It is not a billing record and does not replace the IEP, provider records, Medicaid documentation, or district systems. Follow your federal, state, and district requirements, and protect student privacy (initials or IDs recommended) according to district procedures. Not affiliated with Google or Microsoft.

PAIRS WITH
• Complete IEP Case Manager Binder (printable, sold separately): https://www.etsy.com/listing/4582488931/iep-binder-bundle-complete-iep-case
• IEP Related Services & Minutes Tracker (printable): https://www.etsy.com/listing/4580314391/iep-related-services-minutes-tracker-for

REFUNDS
Digital downloads are delivered instantly and are generally non-refundable once files are accessed, except when a file is defective or doesn't match the listing. Message us and we'll fix or refund fairly.

LICENSE (Fieldwork Template Co)
Personal license for the original purchaser's own caseload use. You may NOT resell, redistribute, or share the blank spreadsheet, the .xlsx file, or the "Make a copy" link; upload the blank file to shared drives for school- or district-wide use; or use it in competing digital listings.
© Fieldwork Template Co. All rights reserved.