Landscaping Estimate Template, Excel and Google Sheets: Mulch Yards, Lawn Care Maintenance Pricing, Quote

Price a one-time install job and a recurring maintenance season in one file, with bulk yards, plants, labor, a deposit and an equal monthly payment.

What it does
• One-time jobs: 20 bulk material rows (area and depth to cubic yards), 30 plant and supply rows, 15 labor rows and 6 job charge rows.
• Rounds bulk yards up to your order step and adds a delivery fee per material.
• Maintenance: enter lot, turf and bed sizes once, then up to 20 services priced by area and a fixed amount per visit, with a minimum charge.
• The Quote shows the one-time price with deposit, the season total, an equal monthly payment and a first-year total.

What's inside
One ZIP file (KitgridStudio-12-landscaping-estimate.zip) with:
• KitgridStudio-12-landscaping-estimate.xlsx for Microsoft Excel
• KitgridStudio-12-landscaping-estimate-GoogleSheets.xlsx for Google Sheets
• KitgridStudio-12-landscaping-estimate-HowTo.pdf: setup steps, the cells you edit, and how to open the kit in Google Sheets
• KitgridStudio-License.pdf: your license terms
• KitgridStudio-Download-Instructions.pdf: how to download and open the files

Tabs in the workbook
• Start Here: 5 setup steps and the exact cells you fill in.
• Settings: job details; labor billing rate, materials markup, settling allowance, order step, spreading rate, delivery fee, deposit %; bulk material prices; maintenance service rates; minimum charge and billing months.
• One-Time Job: bulk materials, plants and supplies, other labor, other job charges.
• Maintenance: property sizes and services with visits per season and price per visit.
• Quote: bulk order, one-time job price, maintenance season, first-year total and three client note lines. Printable.

Sample data: A bed install plus an April to November maintenance season. Type over it with your own numbers.

Tested before release
Both files were tested with the sample data in Excel (Excel for the web) and Google Sheets: all 16 expected results matched (totals, single rows, blank rows, cross-sheet values and percentages, each worked out separately), with no formula errors across 303 formulas.
No macros, no add-ins, no external links. Input cells are blue text on light amber. In the Excel file, formula cells are locked with no password so they don't get typed over by accident.

Who it's for
Landscapers and lawn care companies that do installs, recurring maintenance, or both.

Not the right fit if
You need irrigation design or a hardscape takeoff.

Works with
Tested in Excel for the web and Google Sheets. Uses standard functions that work in Excel 2016 and newer.
• Excel on the web (free Microsoft account): Yes
• Google Sheets (free Google account): Yes. Upload the Google Sheets file to Google Drive and open it with Google Sheets
• Excel or Google Sheets phone and tablet apps: Opens and edits. Setup and printing are easier on a computer
• Apple Numbers: Not supported. It may open the file, but some formulas and formatting may not carry over
• LibreOffice: Not tested

How delivery works
• Instant digital download. Nothing ships.
• After checkout, go to Your account, then Purchases, then Download Files. Use a browser on a computer or phone; the Etsy app can't download files.
• You get one ZIP file (KitgridStudio-12-landscaping-estimate.zip). Unzip it: on Windows, right-click it and choose Extract All. On a Mac, double-click it.
• Inside: the Excel file, the Google Sheets file, the how-to PDF, the license PDF and the download instructions PDF.
• For Google Sheets, upload the GoogleSheets.xlsx file to Google Drive and open it with Google Sheets.
• In Excel, if a yellow PROTECTED VIEW bar appears, click Enable Editing. Excel does this for every downloaded file.

FAQ
Q: Can I use only the maintenance side?
A: Yes. Leave the One-Time Job amber cells blank and that part of the Quote shows zero. The same works the other way.

Q: Is the monthly payment a financing plan?
A: No. It is an even split of the season total over the billing months you set.

Q: How are mulch and soil yards figured?
A: Area x depth in inches / 12 / 27, plus your settling allowance, then rounded up to your order step.

Q: Does it work on a Mac or in Google Sheets?
A: Use the Google Sheets version in any browser, or open the Excel file in Excel on the web. Tested in Excel for the web and Google Sheets. Uses standard functions that work in Excel 2016 and newer. Apple Numbers is not supported.

Q: Can I change the rates, categories and layout?
A: Yes. Rates and defaults sit on the Settings sheet and are examples only, so set them to match your suppliers, crew and market. To change a formula or the layout in Excel, use Review, then Unprotect Sheet (there is no password).

Save with a bundle
This kit is also in the Landscaping Business Bundle, together with: Job Cost Tracker; Change Order Log and Form; Overhead, Markup and Break-Even Calculator. All 20 kits are in the Complete 20-Kit Library. See the Bundles section of our shop.

License: one business. Use the kit for your own business's work, on any devices your business controls, and let your own staff use it. Change it however you like. Do not resell it, share the files outside your business, or upload them to any template site. The estimates, invoices and reports you make with it are yours. Full terms are in KitgridStudio-License.pdf.

This is a calculation tool. It is not tax, legal, accounting or engineering advice. Sample data and default rates are examples only. Check your numbers.

How this was made: Designed and tested by Kitgrid Studio with the help of AI tools. AI tools helped draft the formulas, sheet layout and instructions. Every kit is tested with sample data in Excel and Google Sheets before release.

Questions before you buy, or a file that won't open? Send us a message on Etsy. We reply within 2 business days, usually sooner. Digital files can't be returned, but if a file doesn't work as described, we'll fix it or help you get it working.

Version 1.0, 9/2026