Change Order Form and Log Template, Excel and Google Sheets: Contractor CO Tracker, Revised Contract

Log every change order, see approved and pending totals, keep the revised contract and completion date current, and print a clean change order for signatures.

What it does
• Log up to 200 change orders with cost, markup (per line or your default), price, days added and status.
• Only Approved change orders change the revised contract and completion date.
• Totals by status: Pending, Approved and Rejected.
• Type a CO number on the CO Form and it fills in the change, the contract amount before and after, the schedule and signature lines.

What's inside
One ZIP file (KitgridStudio-13-change-order-log.zip) with:
• KitgridStudio-13-change-order-log.xlsx for Microsoft Excel
• KitgridStudio-13-change-order-log-GoogleSheets.xlsx for Google Sheets
• KitgridStudio-13-change-order-log-HowTo.pdf: setup steps, the cells you edit, and how to open the kit in Google Sheets
• KitgridStudio-License.pdf: your license terms
• KitgridStudio-Download-Instructions.pdf: how to download and open the files

Tabs in the workbook
• Start Here: 5 setup steps and the exact cells you fill in.
• Settings: company, client, project, original contract, completion date, default markup and approval wording.
• Log: 200 rows (CO number, date, description, reason, cost, markup, price, days added, status, decision date) with a Check column.
• Summary: original and revised contract, revised completion date, and totals by status.
• CO Form: printable change order for any CO number, with approval signature lines.

Sample data: A remodel with several change orders in different statuses, including a credit. Type over it with your own numbers.

Tested before release
Both files were tested with the sample data in Excel (Excel for the web) and Google Sheets: all 20 expected results matched (totals, single rows, blank rows, cross-sheet values and percentages, each worked out separately), with no formula errors across 1,061 formulas.
No macros, no add-ins, no external links. Input cells are blue text on light amber. In the Excel file, formula cells are locked with no password so they don't get typed over by accident.

Who it's for
General contractors and remodelers who want a written trail for every change.

Not the right fit if
You need contract language. The approval wording is editable sample text; have your attorney review it for your contract and state.

Works with
Tested in Excel for the web and Google Sheets. Uses standard functions that work in Excel 2016 and newer.
• Excel on the web (free Microsoft account): Yes
• Google Sheets (free Google account): Yes. Upload the Google Sheets file to Google Drive and open it with Google Sheets
• Excel or Google Sheets phone and tablet apps: Opens and edits. Setup and printing are easier on a computer
• Apple Numbers: Not supported. It may open the file, but some formulas and formatting may not carry over
• LibreOffice: Not tested

How delivery works
• Instant digital download. Nothing ships.
• After checkout, go to Your account, then Purchases, then Download Files. Use a browser on a computer or phone; the Etsy app can't download files.
• You get one ZIP file (KitgridStudio-13-change-order-log.zip). Unzip it: on Windows, right-click it and choose Extract All. On a Mac, double-click it.
• Inside: the Excel file, the Google Sheets file, the how-to PDF, the license PDF and the download instructions PDF.
• For Google Sheets, upload the GoogleSheets.xlsx file to Google Drive and open it with Google Sheets.
• In Excel, if a yellow PROTECTED VIEW bar appears, click Enable Editing. Excel does this for every downloaded file.

FAQ
Q: How do I enter a credit?
A: Enter it as a negative cost. It flows through the price and the totals.

Q: How do I print one change order?
A: Go to CO Form, type the CO number in the amber cell at the top, check it, and print.

Q: Does a pending change order change the contract?
A: No. Only Approved change orders change the revised contract and completion date.

Q: Does it work on a Mac or in Google Sheets?
A: Use the Google Sheets version in any browser, or open the Excel file in Excel on the web. Tested in Excel for the web and Google Sheets. Uses standard functions that work in Excel 2016 and newer. Apple Numbers is not supported.

Q: Can I change the rates, categories and layout?
A: Yes. Rates and defaults sit on the Settings sheet and are examples only, so set them to match your suppliers, crew and market. To change a formula or the layout in Excel, use Review, then Unprotect Sheet (there is no password).

Save with a bundle
This kit is also in the Contractor Business Essentials bundle, together with: Job Cost Tracker; Bid and Estimate Builder; Labor Burden and True Hourly Cost Calculator; Overhead, Markup and Break-Even Calculator. All 20 kits are in the Complete 20-Kit Library. See the Bundles section of our shop. It is also part of every trade bundle (for example the Roofing Contractor Bundle).

License: one business. Use the kit for your own business's work, on any devices your business controls, and let your own staff use it. Change it however you like. Do not resell it, share the files outside your business, or upload them to any template site. The estimates, invoices and reports you make with it are yours. Full terms are in KitgridStudio-License.pdf.

This is a calculation tool. It is not tax, legal, accounting or engineering advice. Sample data and default rates are examples only. Check your numbers.

How this was made: Designed and tested by Kitgrid Studio with the help of AI tools. AI tools helped draft the formulas, sheet layout and instructions. Every kit is tested with sample data in Excel and Google Sheets before release.

Questions before you buy, or a file that won't open? Send us a message on Etsy. We reply within 2 business days, usually sooner. Digital files can't be returned, but if a file doesn't work as described, we'll fix it or help you get it working.

Version 1.0, 9/2026