Crew Timesheet Template, Excel and Google Sheets: Weekly Hours by Job Code, Overtime, Labor Cost

Enter each worker's daily hours by job code. Get regular and overtime hours, wages and burdened labor cost by job for the week.

What it does
• List up to 15 workers with base pay rates and up to 20 job codes.
• Enter hours Monday to Sunday on 60 worker and job code rows.
• Splits overtime by weekly hours over your threshold (40 by default, editable) and shares it across a worker's jobs.
• Shows hours, gross wages, burden and total labor cost by job code, and by worker.

What's inside
One ZIP file (KitgridStudio-17-crew-timesheet.zip) with:
• KitgridStudio-17-crew-timesheet.xlsx for Microsoft Excel
• KitgridStudio-17-crew-timesheet-GoogleSheets.xlsx for Google Sheets
• KitgridStudio-17-crew-timesheet-HowTo.pdf: setup steps, the cells you edit, and how to open the kit in Google Sheets
• KitgridStudio-License.pdf: your license terms
• KitgridStudio-Download-Instructions.pdf: how to download and open the files

Tabs in the workbook
• Start Here: 7 steps, including how to start next week.
• Settings: company, week ending date, overtime threshold and multiplier, burden %, crew list and job codes.
• Timesheet: 60 rows with a Check column for missing workers or unknown job codes.
• Job Labor Cost: hours, wages, burden, total labor cost and % of the week by job.
• Worker Totals: daily hours, regular and overtime, wages and cost by worker.

Sample data: A week for a small crew split across several jobs. Type over it with your own numbers.

Tested before release
Both files were tested with the sample data in Excel (Excel for the web) and Google Sheets: all 19 expected results matched (totals, single rows, blank rows, cross-sheet values and percentages, each worked out separately), with no formula errors across 1,065 formulas.
No macros, no add-ins, no external links. Input cells are blue text on light amber. In the Excel file, formula cells are locked with no password so they don't get typed over by accident.

Who it's for
Contractors with crews of 1 to 15 who want labor cost by job.

Not the right fit if
You need payroll. It splits overtime by weekly hours only; daily overtime rules are not built in. Your payroll provider figures actual paychecks and taxes.

Works with
Tested in Excel for the web and Google Sheets. Uses standard functions that work in Excel 2016 and newer.
• Excel on the web (free Microsoft account): Yes
• Google Sheets (free Google account): Yes. Upload the Google Sheets file to Google Drive and open it with Google Sheets
• Excel or Google Sheets phone and tablet apps: Opens and edits. Setup and printing are easier on a computer
• Apple Numbers: Not supported. It may open the file, but some formulas and formatting may not carry over
• LibreOffice: Not tested

How delivery works
• Instant digital download. Nothing ships.
• After checkout, go to Your account, then Purchases, then Download Files. Use a browser on a computer or phone; the Etsy app can't download files.
• You get one ZIP file (KitgridStudio-17-crew-timesheet.zip). Unzip it: on Windows, right-click it and choose Extract All. On a Mac, double-click it.
• Inside: the Excel file, the Google Sheets file, the how-to PDF, the license PDF and the download instructions PDF.
• For Google Sheets, upload the GoogleSheets.xlsx file to Google Drive and open it with Google Sheets.
• In Excel, if a yellow PROTECTED VIEW bar appears, click Enable Editing. Excel does this for every downloaded file.

FAQ
Q: Is the 40-hour threshold a legal rule?
A: It is an editable example. Confirm your overtime rules with your payroll provider or an employment attorney.

Q: How do I start a new week?
A: Save a copy of the file, clear the hours in Timesheet columns C to I, and change the week ending date.

Q: How do I enter half hours?
A: Use decimals: 7.5 means 7 hours 30 minutes.

Q: Does it work on a Mac or in Google Sheets?
A: Use the Google Sheets version in any browser, or open the Excel file in Excel on the web. Tested in Excel for the web and Google Sheets. Uses standard functions that work in Excel 2016 and newer. Apple Numbers is not supported.

Q: Can I change the rates, categories and layout?
A: Yes. Rates and defaults sit on the Settings sheet and are examples only, so set them to match your suppliers, crew and market. To change a formula or the layout in Excel, use Review, then Unprotect Sheet (there is no password).

Save with a bundle
This kit is also in the Office and Admin bundle, together with: Time and Materials (T&M) Tracker; Material Takeoff and Purchase Order Log; Multi-Job Profit Dashboard (WIP); Subcontractor Bid Comparison and Tracker. All 20 kits are in the Complete 20-Kit Library. See the Bundles section of our shop.

License: one business. Use the kit for your own business's work, on any devices your business controls, and let your own staff use it. Change it however you like. Do not resell it, share the files outside your business, or upload them to any template site. The estimates, invoices and reports you make with it are yours. Full terms are in KitgridStudio-License.pdf.

This is a calculation tool. It is not tax, legal, accounting or engineering advice. Sample data and default rates are examples only. Check your numbers.

How this was made: Designed and tested by Kitgrid Studio with the help of AI tools. AI tools helped draft the formulas, sheet layout and instructions. Every kit is tested with sample data in Excel and Google Sheets before release.

Questions before you buy, or a file that won't open? Send us a message on Etsy. We reply within 2 business days, usually sooner. Digital files can't be returned, but if a file doesn't work as described, we'll fix it or help you get it working.

Version 1.0, 9/2026