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Photography Shot List & Session Planner | Wedding Day Timeline, Gear and To-Do Checklist | Google Sheets Template for Photographers

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Highlights

  • Designed by CalebsTemplates
  • Party decor for gatherings and celebrations
  • Digital download
  • Digital file type(s): 2 PDF

Walk into every shoot prepared. This Google Sheets session planner gives you a printable plan for each session: client details, a day-of timeline, your shot list, gear checklist and to-dos, with reusable templates so you only build each list once.

━━━ WHAT YOU GET ━━━
• A START-HERE PDF with two "Make a copy" buttons:
– Ready-to-use copy for your own business
– Sample copy filled with example sessions and templates, so you can see how it works
• A step-by-step PDF guide (setup, every tab, FAQ, troubleshooting)

━━━ WHAT'S INSIDE ━━━
SESSION PLANNER – one printable page per shoot
• Pick a session and see everything in one place: client, phone, email, session type, date, time, location and notes
• Timeline sorted by time, shot list, gear checklist and to-dos
• A prep line shows how many to-dos are done and which list you're using
• Print it or save it as a PDF to bring on shoot day

SESSIONS – every upcoming shoot
• One row per session; status updates itself: Today, Upcoming or Done, with days until each shoot
• Tiles: sessions this week, next 30 days, and your next session

PLAN ITEMS – your lists and reusable templates
• Build a template once (for example Wedding, Family, Newborn or Listing Photos) and every session of that type uses it automatically
• Or add items for one specific session; they replace the template for that shoot
• Starter templates included: a wedding day timeline and shot list, a family shot list, a real estate listing shot list and a newborn gear list

SETTINGS – your business name, mode (General, Real Estate or Both) and your own session types

START HERE – a 3-step setup checklist and a color guide

━━━ HOW IT WORKS ━━━
1. Buy and download the START-HERE PDF
2. Click a button while signed in to Google, then "Make a copy"
3. Open your copy and follow the 3-step setup on the Start Here tab

━━━ GOOD TO KNOW ━━━
• Google Sheets only: you need a free Google account. This is not an Excel file.
• Works in any browser on a computer, tablet or phone. Setup is easiest on a computer.
• Nothing to install, no add-ons, no scripts.
• Dates use US Eastern time by default; you can change it in File → Settings.
• Screenshots show the sample copy with made-up data.

━━━ WANT MORE? ━━━
The Photographer Business Command Center includes this session planner, connected to your clients, jobs, payments, invoices, pricing, bookkeeping and editing queue. Find it in the CalebsTemplates shop.

━━━ LICENSE ━━━
For use by one person or one business. Please don't resell, share or redistribute the template or its links. Digital download: no physical item will be shipped. Because it's a digital file, returns aren't accepted, but if something isn't working, message me and I'll help.

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Listed on Sep 26, 2026
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