Bakery Costing & Pricing Tracker, Recipe Scaling, Order Management (Excel/Google Sheets)

5 QUICK ANSWERS BEFORE YOU BUY

1. How does it tell me what to charge for a cake?
Enter your bulk ingredient prices once and the Ingredient Database converts them to cost per gram, ounce, milliliter, teaspoon or piece. Build a recipe, add packaging and overhead, set your hourly wage and target margin in Settings, and a Suggested Retail Price appears for every item automatically.

2. Do I need Excel* or Google Sheets*?
Either. Your download includes an Excel* (.xlsx) workbook and a one-click link to the Google Sheets* version. Both are fully functional on Mac* and Windows*.

3. Can I scale a recipe for a big order?
Yes. Change one multiplier cell and every ingredient quantity and cost updates for a half batch, a triple batch or a 150-cupcake wedding order.

4. Will I break the formulas?
Core formula cells are protected against accidental deletion, while every input area (ingredients, costs, labor rate, packaging, order stages, margins) is fully editable. 650+ formulas do the math for you.

5. Does it work on my phone?
Yes, through the free Google Sheets* or Excel* apps on iPad*, iPhone* or Android*. A desktop is recommended for the initial recipe setup.

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The most common reason a home bakery stays a hobby is not the baking. It is charging $35 for a cake that cost $31 to make.

The Bakery & Cottage Food Costing Tracker by ProFormaGRID gives you the true cost of every recipe, slice and batch, including packaging, overhead and your own time, then hands you a Suggested Retail Price built on the margin you choose. Add the order tracker and dashboard and you can see your whole business at a glance, in Google Sheets* or Excel*.

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KEY FEATURES

• Recipe Costing & Batch Scaling: exact cost per serving, slice or batch, with one-cell scaling for any order size.
• Smart Ingredient Database: bulk prices converted automatically to per-gram, per-ounce, per-milliliter, per-teaspoon or per-piece costs.
• Packaging & Overhead Calculator: boxes, boards, ribbons, stickers, utilities and kitchen rent, so no hidden cost eats your margin.
• Order Tracker & CRM: color-coded due-date alerts, deposits, balance due and custom fulfillment statuses.
• Live Performance Dashboard: monthly revenue, orders due this week, fulfillment stages and top-line metrics.
• Settings: set your hourly labor wage and target margin once and every Suggested Retail Price updates.

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WHY HOME BAKERS PRICE WITH THIS

• Stop guessing. Every price is built from real ingredient, packaging and labor costs.
• Quote wedding and event orders in minutes with instant batch scaling.
• Never miss a pickup or an unpaid balance with color-coded order alerts.
• Raise prices with confidence, because you can show yourself the math.
• One-time purchase, no bakery software subscription.

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WHO THIS IS FOR

• Cottage food business owners and home-based cake artists
• Cookie decorators, cupcake makers and pastry chefs
• Micro-bakery startups, artisan bread makers and dessert cart operators

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WHAT YOU RECEIVE (INSTANT DIGITAL DOWNLOAD)

• Microsoft* Excel* workbook (.xlsx)
• Google Sheets Download Link PDF with a one-click copy link
• Illustrated Instructions PDF including how to resize cells without breaking formulas
• 650+ protected formulas
• Templates arrive blank and ready for your recipes

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HOW IT WORKS

1. Complete your purchase and open your files from the Etsy* purchases page (the download link is also emailed to you).
2. Open the Excel* workbook on your computer, or open the Google Sheets Download Link PDF and click the link to make a private copy in your own Google Drive*.
3. Follow the Instructions PDF and the guide tab inside the workbook, type your numbers into the input cells, and watch the dashboard fill in.

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SUPPORT AND OUR PROMISE

Questions before or after you buy? Message ProFormaGRID through Etsy* and you will get a prompt, friendly reply. If something is not working the way it should, we will help you fix it. You can re-download your files any time from your purchases page.

Explore the full collection of ProFormaGRID templates at ProFormaGRID.com

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LICENSE AND LEGAL

Instant digital download; no physical item will be shipped. This template is not made to order. Licensed for personal use. Please do not resell, redistribute, share or recreate this workbook in whole or in part. Copyright ProFormaGRID. All rights reserved.

*Google Sheets, Google Drive and Google are trademarks of Google LLC. Microsoft, Excel, Windows and Microsoft 365 are trademarks of Microsoft Corporation. Mac, iPad and iPhone are trademarks of Apple Inc. Etsy is a trademark of Etsy, Inc. Android is a trademark of Google LLC. ProFormaGRID is an independent shop and is not affiliated with, endorsed by or sponsored by any of these companies.